Protocol and Event Management Specialist

Fortis Industries, Inc. DBA - LTS, Inc.; Colorado Springs (CO); Sur place; USD 80 000 - 110 000; Plein temps

Résumé du poste

PCI Productions, working under the MDA contract, seeks a Protocol and Event Management Specialist to plan and execute high-profile retirements, conferences, and official visits onsite. The role supports the Director and team with briefing materials and order of precedence guidance.

The ideal candidate has DoD experience, an active DoD Secret Clearance, and expert MS Office skills (Outlook, Excel, Word, Teams, PowerPoint).

Qualifications

• HS diploma or equivalent with 2 years of college and 4 years protocol experience.
• 7 years of relevant protocol experience with Federal Government or DoD as substitute.
• 4 years' experience planning, coordinating, executing, and providing logistical support for conferences, meetings, ceremonies, official events.
• 4 years' experience and knowledge of military regulations, customs and courtesies.
• 4 years' experience managing and coordinating government protocol events including venues and VIP logistics.
• Must have and maintain an active DoD Secret Security Clearance.
• Expert in briefing papers, scripts, invitations, itineraries and other protocol communications.
• Excellent written and verbal communication skills.

Responsabilités

• Plan and execute retirement ceremonies, conferences, and official visits.
• Create and brief briefing materials for the Director and team members.
• Provide protocol support for meetings and visits with distinguished visitors.
• Ensure smooth execution and professionalism for high-level events.
• Coordinate protocol support across agency departments and VIPs.
• Train protocol staff on policies and best practices.
• Advise senior officials on order of precedence and etiquette.
• Communicate with management, contractors, and vendors to coordinate events.

Connaissances

DoD clearance

MS Office

Communication

Staff training

Event coordination

Protocol knowledge

Formation

HS diploma or equivalent with 2 years college

Outils

Outlook

Excel

Word

Teams

PowerPoint

Description du poste

Protocol and Event Management Specialist

PCI Productions is seeking a Protocol and Event Management Specialist to support their MDA contract. This role reports to the Program Manager and is fully onsite.

Job Description

• Responsible for planning and executing official retirement ceremonies, receptions, MDA conferences, office calls, international and state visits.
• Create and brief IPR slides for the Director and team members to communicate operations and expectations for upcoming visits and events.
• Responsible for providing protocol support and duties for any Director & Senior official related meetings, office calls and special visits with distinguished visitors.
• Ensure smooth execution and proper professionalism for high-level events and engagements throughout the agency.
• Collaborate with a variety of departments in the agency to coordinate protocol support for lower-level tiered obligations.
• Provide exceptional customer service and hospitality to all MDA personnel and distinguished visitors.
• Train protocol staff and colleagues on proper protocol policies and best practices.
• Act as a subject matter for all protocol related functions and duties.
• Evaluate protocol activities considering goals, budgets and ensuring activities followed DoD regulations.
• Prepare high-level meetings and distinguished visits with the proper meeting materials, such as name tents, seating chart arrangements, order of precedence and any additional protocol support needed.
• Responsible for providing guidance for senior officials on order of precedence, diplomatic etiquette and ceremonial practices with U.S. government and international protocol standards.
• Communicate with management officials, contractors, vendors and external organizations to facilitate agency-related event coordination.

Job Requirements

• HS diploma or equivalent plus 2 years completed college courses and 4 years relevant protocol experience
• Acceptable substitute: 7 years of relevant protocol experience supporting the Federal Government or DOD
• 4 years' experience planning, coordinating, executing, and providing logistical support for conferences, meetings, ceremonies, official events, and command sponsored functions
• 4 years' experience and knowledge of military regulations, military customs and courtesies.
• 4 years' experience managing and coordinating government protocol events which may include scheduling venues, parking coordination, transportation, accommodating distinguished visitors, and coordinating audio/video requirements.
• Must have and maintain an active DoD Secret Security Clearance
• Expert in Microsoft Office products including Outlook, Excel, Word, TEAMs, and PowerPoint.
• Excellent communication skills to include phone, office etiquette, and written skills.
• Expert in training and advising junior Protocol administrative assistants on all matters pertaining protocol support provided to the Agency.
• Expert in government property regulations and systems.
• Expert developing, maintaining and coordinating administrative and event schedules.
• Expert developing protocol products such as briefing papers, scripts, invitations, itineraries and other forms of written communications.

PCI Federal (PCIF) and its subsidiaries are an equal-opportunity employer. PCIF does not discriminate on the basis of age, sex, race, national origin, religion, marital status, sexual orientation or identity, Veterans or Disability status.

Preference may be extended to qualified Native American Indian candidates in accordance with applicable federal law.

Equal employment opportunity, including veterans and individuals with disabilities.

PI288129345