Prospect Management Analyst

University of Oregon; Portland (OR); Hybrid; USD 65,000 - 75,000; Full time

Job summary

University of Oregon is seeking a Prospect Management Analyst to audit and track prospect records, ensuring data integrity across the pipeline. The role involves reviewing the Prospect Management System, drafting reports, and providing insights to development leadership.

With a focus on statistics, data visualization, and donor intelligence, you will train fundraisers and Advancement staff on system policies and data usage, supporting fundraising outcomes with detailed analyses.

Qualifications

• Knowledge of a complex database system and training others in its use.
• Proficiency in Microsoft Excel and Word.
• Ability to exercise independent judgment and work in a team.
• Excellent written and verbal communication, with outreach to constituents.

Responsibilities

• Audit prospect records and maintain data integrity across the pipeline.
• Review and revise Prospect Management System policies, procedures, and reports.
• Conduct analytics and produce reports for leadership on fundraising activities.
• Provide training and hands-on instruction for data input and retrieval.
• Develop understanding of donor database to support department strategies.

Skills

Database knowledge

Excel & Word

Independent judgment

Communication

Data interpretation & visualization

Education

College statistics courses / research methods

Experience in research data gathering & reporting

Tools

Salesforce CRM

Tableau or similar visualization

Job description

Job no: 536918
Work type: Classified Staff
Location: Eugene, OR, Portland, OR
Categories: Administrative/Office Support, Development, Data Science

Hybrid eligible - located in Eugene or Portland, Oregon

Review of Applications Begins

August 31, 2026; position open until filled

Department Summary

University Advancement (UA) supports the University of Oregon’s (UO) mission of providing exceptional teaching, discovery, and service by strategically positioning the university to create awareness, build long-term relationships, and secure resources that increase understanding and further its aims.
The division consists of approximately 200 employees primarily working out of Eugene, with offices in Portland and Bend.
We are committed to fostering equity and inclusion in a welcoming, safe, and respectful environment that recognizes the value of all members of our community.
The Advancement Strategies and Technology Innovation (ASTI) department is focused on finding the solutions for foundational issues that will best position UO Advancement to achieve its goals around engagement and fundraising.
The department has a unique function in that it is based in UO Advancement, but also has strong working partnerships with The Office of Development as part of University Advancement has a mission to maximize philanthropic impact at the University of Oregon.
We do this by identifying, connecting and engaging alumni and friends around the globe with their passions to advance the vision and priorities of the university.
Prospect Development is responsible for the implementation of the prospect management system and for the identification of prospects, strategic prospect review and providing intelligence for the purpose of aiding development officers in optimizing portfolios and fundraising to their highest capacity.
This department's work is critical to the future success of fundraising at the University of Oregon and the Advancement initiative to identify the next generation of philanthropic leaders.
Prospect Development collaborates with each development team and the department as a whole to promote a systematic and quantifiable framework through which development staff manage relationships and to analyze and identify prospects and related strategies.

Position Summary

Reporting to the Associate Director of Prospect Development, the Prospect Management Analyst audits and tracks prospect records while maintaining data integrity throughout the pipeline. Using a comprehensive knowledge of the Prospect Management System, this position reviews and revises policies, procedures, and reports, and engages key stakeholders in discussions and system review. In addition, this position conducts analytics and produces reports on prospect management data that provide essential information to development leadership and stakeholders about development activities and fundraiser performance.
With a customer service focus, the Prospect Management Analyst communicates, provides information, and strategizes with frontline fundraisers and their assistants on a regular basis. This position provides hands-on instruction for data input and information retrieval and plays an integral role in training fundraisers and Advancement staff on Prospect Management System policies.
The ideal candidate for this position will develop an in-depth knowledge of University Advancement’s donor database system that allows them to maintain data integrity by auditing their own work and that of colleagues. This position provides key services to constituents within the department and uses data visualization and analysis to provide information that informs department strategies and metrics. The Prospect Management Analyst should be able to work collaboratively, think independently, and work effectively with a variety of constituents and stakeholders. A PM Analyst that would thrive in this position is one who is detail oriented, enjoys working with large datasets, and can find patterns and impacts within the data to formulate a story of information.

College level courses in statistics (at least six quarter hours); research methods and techniques (e.g., research design, sampling, surveying, etc.); and computer software application or packages (e.g., Statistical Analyses System, Lotus 1-2-3, etc.);
OR
Three years of experience assisting with the gathering, compiling, analyzing, and reporting of research information and statistical data plus assisting with the drafting of this information into narrative or statistical reports
OR
An equivalent combination of training and experience.
Transcripts must be submitted for all required and/or related courses.

• Ability to gain in-depth knowledge of a complex database system, including an understanding of how to use, support, modify and train others in the use of database systems.
• Proficiency in the use of Microsoft Excel and Word.
• Ability to exercise independent judgment, as well as operate as a productive team member.
• Ability and willingness to work in an environment of frequent interruptions and competing priorities.
• Excellent verbal and written communication skills, including a willingness to proactively reach out to constituents and colleagues in person, via phone, and email.
• Ability to build strong relationships with constituents, including developing rapport and trust.
• Ability to interpret, analyze, and visualize data.
• Ability to maintain confidentiality and adhere to the highest ethical standards.
• Ability to interact, communicate, and work effectively with individuals, recognizing and respecting the many and varied identities of each person.
• Commitment to promoting and enhancing diversity, equity, and inclusion.

Preferred Qualifications

• Experience providing training on complex systems and/or internal policies and procedures.
• Experience with Salesforce CRM database..
• Experience with Tableau or other data visualization software.
• Experience working in higher education development.
• Experience in developing and maintaining policies and procedures.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website .

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here .

Advertised: August 7, 2026 Pacific Daylight Time
Applications close: