PROPWR Workforce Operations Coordinator

PROPWR; Houston (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

PROPWR is seeking a Facilities & Office Coordinator to support the Houston office’s daily operations. You will manage front desk activities, visitor onboarding, workspace readiness, and liaison with building management to ensure a safe and welcoming environment.

You will coordinate supplies, mail, access control, and conference room readiness while supporting onboarding, inventory, and incident reporting. Strong organizational and customer-service skills are essential.

Qualifications

• Strong customer service skills and the ability to interact professionally with employees, visitors, building management, and vendors.
• Excellent verbal and written communication skills.
• Proven ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Greet visitors and manage front desk operations.
• Administer visitor registration, badges, and host notifications.
• Coordinate facilities requests with building management and service providers.
• Support onboarding for Houston-based employees and workspace setup.
• Maintain supplies, inventory, and confidential documents.
• Assist with conference room readiness and meeting logistics.
• Provide administrative support to the Executive Assistant as assigned.

Skills

Customer service

Verbal communication

Written communication

Organizational skills

Time management

Discretion/confidentiality

Driver's license

Education

High school diploma

Tools

Microsoft Office

Databases

Administrative systems

Job description

CURRENT EMPLOYEES - Please apply using \"Jobs Hub\" in Workday. This career site is for external applicants only.Job DescriptionJob SummaryThe Facilities & Office Coordinator provides onsite administrative and operational support for the daily operation of the PROPWR Houston office. This role supports a safe, organized, welcoming, and professional work environment by coordinating front office operations, visitor management, workspace readiness, and communication with building management and facilities coordination.This position maintains a dotted-line relationship with the ProPetro Facilities & Security Department for guidance regarding facilities standards, access-control procedures, and vendor coordination.ResponsibilitiesProvide professional reception support to visitors, vendors, contractors, and employeesAdminister visitor registration, temporary badging, and host notification processes in accordance with established proceduresSupport the day-to-day administrative needs of the PROPWR Houston officeServe as PROPWR’s onsite liaison with building management for routine maintenance, access, parking, deliveries, building communications, and other office related service needs.Support incoming call management and message routing to ensure continuity of front office operationsMaintain front desk materials, logs, and coverage documentation in an accurate and timely mannerCoordinate facilities and building service requests through the appropriate Facilities helpdesk, property management, or approved service provider; monitor status and escalate unresolved issues as appropriateCommunicate relevant building notices, service interruptions, emergency information, and access changes to Houston office employeesAssist with approved new-hire onboarding activities, including preparing workspaces, coordinating building access and badges, assembling onboarding materials specific to Houston-based employees, and directing new employees to the appropriate company contacts.Assist with the tracking, organization, and maintenance of facilities inventory, including keys, access cards, office supplies, and breakroom inventory, perform periodic inventory counts, identify discrepancies, and support replenishment activities; escalate issues as neededCoordinate ordering of office nameplates and business cardsCoordinate conference room readiness, catering arrangements, and meeting support activities as requested.Provide administrative support to the Executive Assistant on office-related projects and initiatives as assigned. Assist in maintaining organized storage rooms, supply areas, and shared workspacesAssist with badge issuance, tracking, activation, and deactivation for employees, contractors, and visitorsSupport approved recycling and disposal processes for designated materials in accordance with company proceduresMaintain strict confidentiality of employee, visitor, and security-related informationReceive, sort, and distribute incoming mail and deliveries; coordinate and prepare outgoing mail and shipmentsMaintain compliance with Health, Safety, and Environmental (HSE) policies by attending all required HSE training sessions, safety meetings, and always utilize proper Personal Protective Equipment (PPE)Other duties as assignedJob QualificationsHigh school diploma or equivalent requiredStrong customer service skills and the ability to interact professionally with employees at all levels of the company, visitors, building management, customers, and vendorsDemonstrated ability to manage multiple priorities, respond effectively to changing needs, and remain organized in a fast-paced environmentPrior experience in reception, facilities coordination, or administrative support requiredProficiency in Microsoft Office applications, databases, and standard administrative systemsStrong verbal and written communication skills requiredDependable, energetic, approachable, and service-oriented with a professional and welcoming presenceProactive problem-solving skills and the ability to identify office needs, coordinate solutions, and follow issues through completionStrong organizational and time management skillsAbility to manage confidential information with discretion and professionalismAbility to manage multiple responsibilities and adapt to changing business needsMust maintain a valid driver's license and meet company driver eligibility requirementsPhysical DemandsThe physical demands described here represent those required for an employee to successfully perform the role’s essential functions. Reasonable accommodation may be made for individuals with disabilities to perform their major responsibilities.While performing the duties of this job, the employee is regularly required to sit, stand, or walk; use hands to manipulate, handle, or feel; reach with hands and arms; stoop or bend; and talk or hear. The employee must occasionally lift and/or move up to 20 lbs.Work EnvironmentThe work environment characteristics described here represent environmental conditions an employee will encounter while performing the role’s essential functions. The noise level in some work environments can be moderate and an employee may encounter extreme weather conditions while performing major duties. Reasonable accommodation may be provided for individuals with disabilities to perform their major responsibilities.DisclaimerThe information provided in this job description indicates the general nature and level of work performed by employees within the role’s classification. This job description is not to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications required of employees assigned to this role.PROPWR is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.