Proposals Content Manager

Seismic; United States; On-site; USD 61,000 - 84,000; Full time

Job summary

Seismic is seeking an experienced Proposals Content Manager to own and scale our proposal content ecosystem for RFPs, RFIs, and DDQs. You will partner across Revenue Operations, Product Marketing, Sales, Security, Legal, and Finance to keep content accurate, compelling, and up-to-date.

This role leads content governance, AI-enabled automation, and analytics to improve speed, quality, and win rates by building scalable processes and reusable assets.

Qualifications

• 4+ years of experience in proposal management, content management, knowledge management, or related SaaS functions.
• Experience supporting RFP, RFI, DDQ, security review, or procurement processes.
• Strong writing, editing, and content organization skills.
• Demonstrated ability to manage complex cross-functional programs.
• Experience with proposal automation platforms such as Responsive,Loopio, RFPIO, Ombud, or similar solutions.
• Strong project management skills and ability to prioritize multiple initiatives.
• Excellent communication, stakeholder management, and executive presentation skills.
• Experience working in a fast-paced SaaS environment.

Responsibilities

• Own and maintain the company’s proposal content library and knowledge management platform (Responsive,Loopio, RFPIO, or similar).
• Establish content governance frameworks, review cycles, ownership models, and content health metrics.
• Ensure all proposal content remains accurate, compliant, current, and aligned with company messaging, product strategy, and competitive positioning.
• Develop standards for content structure, metadata, tagging, and taxonomy to improve searchability and reuse.
• Manage and optimize content used across RFPs, RFIs, DDQs, Executive Summaries, Solution Overviews, and Customer Presentations.
• Create and maintain approved response templates and reusable content assets.
• Partner with SMEs to continuously improve answer quality and competitive differentiation.
• Collaborate with Product Marketing, Product Management, Security, Legal, Compliance, Finance, Customer Success, and Sales teams to gather and validate content.
• Serve as central point of contact for proposal content updates related to product releases, compliance initiatives, competitive positioning, corporate messaging.
• Coordinate quarterly content reviews with designated content owners.
• Lead and drive adoption of AI-powered proposal tools and content automation capabilities.
• Leverage AI to identify content gaps, detect duplicate responses, improve answer quality, recommend content updates, and enhance search and discoverability.
• Evaluate and implement new technologies that improve proposal efficiency and content quality.
• Track and report on key content metrics, including content utilization, search effectiveness, content freshness, question reuse rates, time-to-response, and productivity.
• Build dashboards and executive reporting on content performance and proposal effectiveness.
• Create and maintain customer-ready proposal templates, playbooks, and self-service resources.
• Train proposal managers, account executives, solution engineers, and other stakeholders on effectively using proposal content tools and repositories.
• Improve sales productivity by making content accessible, reliable, and easy to consume.

Skills

Proposal management

Content management

Knowledge management

Sales enablement

Cross-functional collaboration

Project management

Stakeholder management

Executive presentation

AI-enabled content tools

Tools

Responsive

Loopio

RFPIO

Ombud

Salesforce

SharePoint

Confluence

Job description

Overview

We are looking for an experienced and highly organized ProposalsContentManager to own and scale our proposal content ecosystem. This role sits at the intersection of Revenue Operations, Product Marketing, Sales, Security,Finance,Legal, Customer Success, and Product Management to ensure our proposal team has access to accurate, compelling, and up-to-date content for RFPs, RFIs, DDQs, security questionnaires, executive proposals, and customer-facing responses.

TheProposalsContentManager will serve as the strategic owner of our proposal knowledge base, content governance program, and AI-enabled content operations. This person will drive content quality, consistency, discoverability, and reuse while enabling faster response times and improved win rates.

This is an ideal opportunity for someone who enjoys building scalable processes,leveragingAI and automation, collaborating across organizations, and transforming content into a competitive advantage.

Who you are:

• 4+ years of experience in proposal management, content management, knowledge management, sales enablement, or related SaaS functions.

• Experience supporting RFP, RFI, DDQ, security review, or procurement processes.

• Strong writing, editing, and content organization skills.

• Demonstrated ability to manage complex cross-functional programs.

• Experience with proposal automation platforms such as Responsive,Loopio, RFPIO, Ombud, or similar solutions.

• Strong project management skills and ability to prioritize multiple initiatives simultaneously.

• Excellent communication, stakeholder management, and executive presentation skills.

• Experience working in a fast-paced SaaS environment.

Preferred Qualifications

• Experience in B2B SaaS companies ($100M+ ARR preferred).

• Familiarity with AI-enabled content management platforms.

• Knowledge of sales methodologies and enterprise software procurement processes.

• Experience using Salesforce, Seismic, SharePoint, Confluence, and modern content management platforms.

• Experience building content governance programs from theground up.

What you'll be doing:

Content Strategy & Governance

• Own andmaintainthe company’s proposal content library and knowledge management platform (Responsive,Loopio, RFPIO, or similar).

• Establish content governance frameworks, review cycles, ownership models, and content health metrics.

• Ensure all proposal contentremainsaccurate, compliant, current, and aligned with company messaging, product strategy, and competitive positioning.

• Develop standards for content structure, metadata, tagging, and taxonomy to improve searchability and reuse.

Proposal & RFP Content Management

• Manage andoptimizecontent used across RFPs, RFIs, DDQs, Executive Summaries, Solution Overviews, and Customer Presentations

• Create andmaintainapproved response templates and reusable content assets.

• Partner with SMEs to continuously improve answer quality and competitive differentiation.

Cross-Functional Collaboration

• Collaborate with Product Marketing, Product Management, Security, Legal, Compliance, Finance, Customer Success, and Sales teams to gather andvalidatecontent.

• Serve as thecentral pointof contact for proposal content updates related to:

• Product releases

• Compliance initiatives

• Competitive positioning

• Corporate messaging

• Coordinate quarterly content reviews with designated content owners.

AI & Automation

• Lead and drive adoption of AI-powered proposal tools and content automation capabilities.

• Leverage AI to Identifycontent gaps, Detect duplicate responses, Improve answer quality, Recommend content updates, and Enhance search and discoverability

• Evaluate and implementnew technologiesthat improve proposal efficiency and content quality.

Analytics & Continuous Improvement

• Track and report on key content metrics, including:

• Contentutilization

• Search effectiveness

• Content freshness

• Question reuse rates

• Time-to-response improvements

• Proposal team productivity

• Identifyopportunities to reduce manual effort and increase seller self-service.

• Build dashboards and executive reporting on content performance and proposal effectiveness.

Sales Enablement

• Create andmaintaincustomer-ready proposal templates, playbooks, and self-service resources.

• Train proposal managers, account executives, solution engineers, and other stakeholders on effectively using proposal content tools and repositories.

• Improve sales productivity by making content accessible, reliable, and easy to consume.

What we have for you:

At Seismic, we’re committed to providing benefits and perks for the whole self. To explore our benefits available in each country, please visit the Global Benefits page.

We are committed to fair and equitable compensation practices.Seismic's annual base salary range for this position will vary based on applicant's location, experience, job level, skills, and abilities as well as internal equity and alignment market data. The range listed below is the minimum to the maximum of our target hiring range. Seismic's salary range for this position is: USD $61,200.00/Yr. - USD $84,000.00/Yr. This position is also eligible to participate in Seismic's incentive plans in addition to base salary. The actual incentive amount will very and will be subject to the terms and conditions set in the applicable incentive plan.