Proposal Writer/ Proposal Specialist

SOCOTEC US

Boston (MA)

Hybrid

USD 70,000 - 85,000

Full time

10 days ago

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Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k)

Paid vacation

Holidays

Professional development

Job summary

SOCOTEC US is seeking a Proposal Writer/Proposal Specialist to join the national proposals team. The role supports growth across buildings and infrastructure practices and collaborates with local technical leaders in a fast-paced AEC environment.

The position may be based in New York City or Boston, with in-office four days per week and up to one remote day. Advanced proficiency with Adobe InDesign is required.

Qualifications

1–4 years of experience in proposal writing, proposal coordination, marketing, business development, or qualifications preparation in AEC/consulting.
Significant proficiency with Adobe InDesign for layout and production of polished proposals.
Strong writing, editing, proofreading, organization, and deadline-management skills.
Experience developing RFP/RFQ responses, qualifications packages, resumes, and project sheets.
Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams).
In-office four days per week.

Responsibilities

Lead and coordinate proposals, qualifications packages, letters of interest, and interview materials for private-, public-, municipal, institutional, and contractor-led opportunities.
Review RFP/RFQ requirements, develop compliance outlines, and manage proposal schedules from kickoff through submission.
Write, edit, and tailor technical narratives, resumes, project descriptions, firm profiles, and service line qualifications.
Build and format proposal packages in Adobe InDesign, ensuring accuracy, attractiveness, and brand alignment.
Gather scope, fee, staffing, project experience, differentiators, and local market insight from technical leaders.
Support familiarity with local municipalities, state agencies, and institutional clients.

Skills

Adobe InDesign

Proposal writing

Project coordination

Microsoft Office

Editing

Education

Bachelor's degree in marketing, communications, English, journalism, architecture, engineering, or related field

Tools

Deltek Vantagepoint

Deltek Vision

SharePoint

Proposal automation tools

Adobe Illustrator

Adobe Photoshop

Adobe Acrobat

Job description

Company Description

SOCOTEC company is a provider of niche consulting services within the architecture, engineering and construction industries focusing on high-performance buildings and specialty structures. Through an integrated, holistic approach, our professionals provide solutions for building envelope, energy efficiency, sustainability, code advisory and construction advisory projects

SOCOTEC’s combination of expertise, experience and methods are increasingly recognized as best-in-class fueling significant growth.

SOCOTEC is proud to announce that it has been officially certified as a Great Place to Work by the renowned global authority on workplace culture, Great Place to Work®.

Job Description

SOCOTEC is seeking a Proposal Writer / Proposal Specialist to join our national proposals team and support strategic growth across our buildings and infrastructure consulting practices. This role is ideal for a proposal professional who enjoys turning technical information into clear, persuasive, visually polished submissions and who is comfortable working directly with local technical leaders in a fast-paced AEC consulting environment.

The position may be based in SOCOTEC's New York City or Boston office locations, with the expectation that the selected candidate works in-office four days per week and may work remotely up to one day per week. Because this role supports highly visual qualifications packages and RFP/RFQ responses, advanced proficiency with Adobe InDesign is required.

Play a visible role in growing SOCOTEC’s Northeast client base across building envelope, energy, sustainability, commissioning, forensic, infrastructure, and code-related services.
Partner directly with principals, project managers, and subject-matter experts to shape win themes, messaging, resumes, project sheets, and compliant proposal responses.
Join a collaborative national proposals team while serving as a trusted in-office resource for Florida-based service line leaders.
Use both writing and design judgment to produce professional, client-ready submissions in Adobe InDesign.
Build a specialized AEC proposal career in a growing consulting platform with diverse technical services and repeat public/private-sector pursuits.

What You Will Do

Lead and coordinate proposals, qualifications packages, letters of interest, and interview materials for private-sector, public-sector, municipal, institutional, and contractor-led opportunities.
Review RFP/RFQ requirements, develop compliance outlines, identify required forms and attachments, and manage proposal schedules from kickoff through submission.
Write, edit, and tailor technical narratives, project approaches, resumes, project descriptions, firm profiles, cover letters, and service line qualifications.
Build and format proposal packages in Adobe InDesign, ensuring documents are accurate, attractive, brand-aligned, and easy for evaluators to review.
Work with technical leaders to gather scope, fee, staffing, project experience, differentiators, and local market insight.
Support and developing familiarity with local municipalities, state agencies, institutional clients, procurement requirements, and regional competitors.
Coordinate internal reviews with technical, legal, finance, and leadership stakeholders to produce complete, compliant, and on-time submissions.
Provide quality control for proposal content prepared by others, including compliance checks, formatting, proofreading, and consistency review.
Maintain and update reusable proposal content, resumes, project sheets, templates, graphics, and client/project information in Deltek Vantagepoint and shared content libraries.
Participate in daily proposal team check-ins and help prioritize competing deadlines across multiple active pursuits.

What Will Make You Successful

You can quickly understand technical AEC services and translate them into persuasive, client-focused proposal language.
You are highly organized, deadline-oriented, and able to manage multiple assignments without losing accuracy or compliance details.
You have strong layout judgment and can produce clean, professional InDesign documents without heavy oversight.
You are comfortable working in person with principals and project teams, asking good questions, and moving assignments forward.
You understand that successful proposals require both responsive writing and disciplined production.

Qualifications

1 to 4 years of experience in proposal writing, proposal coordination, marketing, business development, or qualifications preparation, preferably in the architecture, engineering, construction, environmental, infrastructure, or consulting industries.
Significant hands-on proficiency with Adobe InDesign, including document layout, master pages, paragraph/character styles, tables, image placement, and final production of polished proposal documents.
Strong writing, editing, proofreading, organization, and deadline-management skills.
Experience developing RFP/RFQ responses, qualifications packages, resumes, project sheets, and/or technical marketing content.
Proficiency with Microsoft Office, including Word, Excel, Outlook, PowerPoint, and Teams.
Ability to work in-office four days per week.

Preferred Qualifications

Experience with AEC public-sector procurement, especially Florida municipalities, state agencies, universities, school districts, transportation agencies, or other institutional clients.
Experience with Deltek Vantagepoint, Vision, or another AEC CRM/project database.
Familiarity with Adobe Illustrator, Photoshop, Acrobat, SharePoint, or proposal automation/content management tools.
Bachelor’s degree in marketing, communications, English, journalism, architecture, engineering, construction management, or a related field; equivalent directly relevant experience may also be considered.
APMP, SMPS, CPSM, or similar professional involvement is a plus.

Additional Information

SOCOTEC offers a comprehensive benefits package that includes medical, dental, and vision coverage; 401(k); paid vacation; holidays; and opportunities for professional development. Benefits may vary by eligibility and location.