Senior Proposal Writer/ Proposal Specialist

SOCOTEC US; New York (NY); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k)

Paid vacation

Holidays

Opportunities for professional develop

Job summary

SOCOTEC US seeks a Senior Proposal Writer for our New York, NY office to join the national proposals team. This full-time role requires four in-office days per week with one remote day, developing responses for public-sector clients and coordinating with service lines to shape scope and fees.

You will craft technical proposals in InDesign, lead qualification packages, and collaborate with Legal and Finance to ensure compliant, on-time delivery while strengthening SOCOTEC’s positioning in New

Qualifications

• Minimum 3–5 years of proposal writing experience in architecture, engineering, or consulting with public-sector exposure.
• Strong knowledge of New York municipalities, state agencies, and procurement processes preferred.
• Excellent organizational and written communication skills with accuracy and compliance in mind.
• Ability to manage multiple deadlines and collaborate in-office with technical leaders across disciplines.
• Proficiency in Adobe InDesign and Microsoft Office Suite; experience with Deltek Vantagepoint desirable.

Responsibilities

• Develop proposal responses for public-sector and municipal clients.
• Coordinate qualification and proposal input from service line leaders to define scope and fees.
• Create tailored technical proposals and qualification packages for procurement requirements.
• Research and gather information; attend meetings to ensure proposals reflect SOCOTEC’s capabilities.
• Maintain familiarity with regional procurement practices and ensure compliance with client requirements.
• Review proposals and estimates with technical leads; update content accordingly.
• Collaborate with Legal and Finance to produce complete packages; ensure timely delivery.
• Provide quality control of proposals prepared by teammates and manage client communications.

Skills

Proposal writing

Written communication

Organizational skills

InDesign

Education

Bachelor’s degree in architecture, engineering, or related field

Tools

Adobe InDesign

Deltek Vantagepoint

Microsoft Office

Job description

Company Description

SOCOTEC company is a provider of niche consulting services within the architecture, engineering and construction industries focusing on high-performance buildings and specialty structures. Through an integrated, holistic approach, our professionals provide solutions for building envelope, energy efficiency, sustainability, code advisory and construction advisory projects.

SOCOTEC’s combination of expertise, experience and methods are increasingly recognized as best-in-class fueling significant growth. SOCOTEC is proud to announce that it has been officially certified as a Great Place to Work by the renowned global authority on workplace culture, Great Place to Work®.

Job Description

We are seeking a Senior Proposal Writer in New York, NY to join our national proposals team. This is a full-time role with the expectation that a minimum of 4 days per week are in-office, with up to one day per week remote.

• Developing proposals for public-sector and municipal clients
• Strengthening SOCOTEC’s relationships with local towns, agencies, and institutions throughout New York
• Serving as an in-office resource for multiple service line leaders

The Senior Proposal Writer will develop and coordinate request for proposal response packages in InDesign, proposal documents, and estimates under the direction of the Proposal Team Manager. Responsibilities include, but are not limited to:

• Participate in daily team scrum to review proposal priorities and progress.
• Review assigned qualification and proposal requests, assess requirements, and identify appropriate service line leaders to provide input on scope and fees.
• Develop technical proposals and qualifications packages tailored to public-sector procurement requirements and local client expectations.
• Conduct research, gather information, and attend meetings with service line leaders to ensure proposals reflect SOCOTEC’s expertise and competitive advantages.
• Maintain familiarity with regional procurement practices (towns, state agencies, and institutions) to strengthen responsiveness and positioning.
• Review proposals and estimates with technical team leaders; update according to their input and ensure compliance with client requirements.
• Collaborate with internal Legal and Finance teams to produce complete packages.
• Provide quality control review of proposals prepared by other team members to ensure accuracy, compliance, and on-time delivery.
• Serve as a liaison with local clients and prospects to obtain clarifications, confirm proposal receipt, and support relationship-building efforts.
• Collect, enter, and maintain client and project data in our CRM platform (Deltek).
• Coordinate with the Proposal Team Manager to refine templates, narratives, and graphics based on client needs and regional feedback.

Qualifications

• Minimum of 3 to 5 years of experience in proposal writing, estimating, and qualifications preparation, preferably within an architecture, engineering, or consulting firm with public-sector experience.
• Established knowledge of New York municipalities, state agencies, and public-sector procurement processes strongly preferred.
• Exceptional organizational and written communication skills, with a focus on accuracy, compliance, and attention to detail.
• Ability to manage competing deadlines while juggling multiple proposals.
• Comfortable collaborating in-office with technical leaders across multiple disciplines.
• Bachelor’s degree required; experience in architecture, engineering, or related field desirable.
• Proficient in Adobe Creative Suite (especially Adobe InDesign) and Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Experience with Deltek Vantagepoint desirable.

Additional Information

• medical coverage
• dental coverage
• vision coverage
• 401(k)
• paid vacation
• holidays
• opportunities for professional development

Benefits may vary by eligibility and location.

For more information, please visit www.socotec.us

Job Type: Full-Time, four days per week in-office and up to one day per week remote.

Salary: $80k - $100k

Travel: Limited local or regional travel may be requested for proposal meetings, interviews, or business development support.

All your information will be kept confidential according to EEO guidelines.

SOCOTEC is an Equal Opportunity Employer.