Proposal Writer

Citian; Washington (District of Columbia); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, and vision

401(k) match

Generous PTO

On-site gym

Job summary

Citian, a Washington, DC-based SaaS startup, seeks a Proposal Writer to support business development and proposal efforts for public sector clients. This role blends project coordination with hands-on content development and technical writing to produce persuasive, compliant proposals.

You will work with proposal staff, SMEs, and leadership to craft compelling narratives, manage assets, and ensure timely submissions in a fast-paced environment.

Qualifications

• 2+ years of professional experience in business development, pursuits, or capture.
• Background in communications, writing, journalism, English, or related field.
• Exceptionally organized with strong attention to detail.
• Collaborative, cross-functional teamwork experience.
• Capable of meeting deadlines and multi-tasking.

Responsibilities

• Coordinate and administer proposal documents, kickoff, folders, templates.
• Manage material requests from teaming partners and tracking submissions.
• Prepare and edit past performance narratives and staff resumes.
• Interview SMEs and coordinate across departments to sharpen content.
• Write, copyedit, and proofread proposal sections.
• Maintain content library and graphics library.
• Support proposal production, formatting, quality checks, and final submission.

Skills

Written communication

Project coordination

Cross-functional collaboration

Attention to detail

Deadline management

Self-starting

Education

Communications/English degree

Journalism degree

Job description

Citian is a fast growing, venture backed SaaS technology company based in Washington, DC. Our software solutions revolutionize how our transportation and infrastructure systems – roads, rail, transit, bicycle, pedestrian – operate.

Our tech solutions:

• Reduce traffic fatalities
• Enhance pedestrian accessibility
• Empower system operators to save time & money

You’ll work with some of the brightest minds in the software and transportation industries. Our engineers and data scientists apply the latest in emerging tech, Artificial Intelligence, and Machine Learning to build smarter, more advanced tools for our diverse client base. We work with clients across the United States, with global ambitions in the years ahead.

Who You Are:

The Proposal Writer plays a critical role in supporting Citian's business development and proposal efforts. This position combines traditional proposal coordination responsibilities, such as organizing submissions, tracking requirements, and managing proposal assets, with some hands‑on content development and technical writing The Proposal Writer will work closely with proposal staff, subject matter experts, and company leadership to develop and write persuasive, compliant, and high-quality proposals for public sector clients. Success in this role requires exceptional organization, strong written communication skills, curiosity, and the ability to manage multiple priorities in a fast‑paced, deadline‑driven environment.

Responsibilities:

Coordination & Administration

• Set up and organize proposal documents at pursuit kickoff, establishing folder structures, templates, and tracking tools
• Manage material requests from teaming partners and subconsultants, tracking submissions and flagging gaps
• Cold calling to support development of new partners when needed
• Obtain required certifications, forms, and administrative compliance materials for each submission
• Support schedule maintenance and deadline tracking
• Assist with proposal production, formatting, quality checks, and final submission activities

Content Development

• Draft and maintain past performance narratives and staff resumes, incorporating impact details gathered from internal teams
• Interview subject matter experts and coordinate across departments to sharpen content with concrete data and project outcomes
• Write, copyedit, and proofread proposal sections, ensuring consistency, accuracy, and compliance
• Support development of proposal outlines, cover letters, and other non-technical proposal content

Content Management

• Maintain and organize the content library, including version control and regular updates to common sections (firm profile, resumes, past performances)
• Maintain graphics library

Required Qualifications:

• 2+ years of professional experience ideally within business development, pursuits, or capture
• Background in communications, writing, journalism, English, or a related field
• Exceptionally organized with strong attention to detail
• Relationship-forward approach to working in a cross‑functional space. Collaboration-minded.
• Comfortable working under deadline pressure without sacrificing quality
• Self-starter who can manage multiple moving pieces simultaneously

Your Citian Advantage:

• Competitive salary and benefits package including medical, dental, and vision insurance and generous PTO.
• 401(k) company match and monthly commuter transportation benefit
• On-site gym and free snacks in the office
• High-growth potential and opportunities for advancement within a fast growing, venture-backed SaaS startup!

Let's build smarter cities together! Learn more about Citian here:www.citian.co

Citian is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees, clients, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Equal Opportunity/Affirmative Action Employer Minorities/Females/Protected Veterans/Persons with Disabilities