Proposal Writer

Adeptus Solutions, Inc; United States; Remote; USD 85,000 - 125,000; Full time

Benefits offered by this job

Competitive compensation

Remote work flexibility

Career development opportunities

Direct collaboration with leadership

Meaningful government-focused work

Culture of integrity and excellence

Job summary

Adeptus Solutions, Inc. is seeking an experienced Proposal Writer to support federal government business development, capture management, and proposal development initiatives.

This fully remote position focuses on coordinating and developing high-quality, compliant proposals for RFPs, RFQs, and RFIs across government opportunities. The ideal candidate has five+ years in federal proposal writing, strong writing/editing skills, and a proven ability to drive schedules, reviews, and compliant

Qualifications

• Bachelor's degree in English, Communications, Business Admin, Technical Writing, or related field.
• Minimum of five (5) years of federal proposal writing/coordination experience.
• Experience supporting competitive U.S. federal proposals.
• Working knowledge of FAR and government procurement processes.
• Experience coordinating activities from solicitation analysis through submission.
• Ability to independently write and edit technical, management, staffing, and past performance narratives.
• Experience developing compliance matrices, outlines, schedules, and review materials.
• Strong written/verbal communication, editing, and analytical skills.
• Ability to collaborate with SMEs, leadership, and cross-functional teams.
• Proven ability to manage multiple deadlines in a remote environment.

Responsibilities

• Manage and coordinate federal proposal development from pre-solicitation to final submission.
• Develop and maintain proposal schedules, compliance matrices, outlines, assignments, and submission requirements.
• Write, edit, and refine technical, management, staffing, transition, and past performance sections.
• Ensure responses are compliant, responsive, and aligned with requirements.
• Coordinate activities across opportunities while meeting deadlines.
• FacilitatePink/Red/Gold Team reviews and final production reviews.
• Translate complex technical information into persuasive narratives.
• Collaborate with SMEs, program managers, and technical personnel.
• Conduct interviews and research to gather relevant information.
• Incorporate win themes and strategic messaging throughout submissions.
• Develop reusable proposal content and past performance narratives.
• Review materials for consistency, clarity, grammar, formatting, and compliance.

Skills

Proposal writing

Coordination

Federal procurement

Editing & proofreading

Storytelling & win themes

MS Office suite

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Teams & SharePoint

Job description

Adeptus Solutions, Inc. is seeking an experienced Proposal Writer to support federal government business development, capture management, and proposal development initiatives.

The successful candidate will be responsible for coordinating and developing high-quality, compliant, and competitive proposals in response to federal government solicitations, including Requests for Proposals (RFPs), Requests for Quotes (RFQs), and Requests for Information (RFIs).

This position requires a professional who can effectively manage proposal schedules, coordinate cross-functional contributors, and independently develop compelling technical and management narratives.

The ideal candidate will possess extensive federal proposal experience, exceptional writing and organizational skills, and a demonstrated ability to support successful government contract awards.

Key Responsibilities

Proposal Development and Management

• Manage and coordinate federal proposal development activities from pre-solicitation planning through final submission.

• Develop and maintain proposal schedules, compliance matrices, outlines, assignments, and submission requirements.

• Write, edit, and refine technical, management, staffing, transition, and past performance proposal sections.

• Ensure proposal responses are compliant, responsive, accurate, and aligned with solicitation requirements.

• Coordinate proposal development activities across multiple opportunities while maintaining established deadlines.

• Facilitate proposal reviews, including Pink Team, Red Team, Gold Team, and final production reviews.

Technical Writing and Content Development

• Translate complex technical information into clear, persuasive, and customer-focused proposal narratives.

• Collaborate with subject matter experts (SMEs), program managers, and technical personnel to develop comprehensive proposal responses.

• Conduct interviews and research to gather relevant technical, operational, and business information.

• Incorporate win themes, competitive discriminators, and strategic messaging throughout proposal submissions.

• Develop and maintain reusable proposal content, corporate capabilities, past performance narratives, and other proposal resources.

• Review and edit proposal materials for consistency, clarity, grammar, formatting, and compliance.

Business Development and Collaboration

• Partner with executive leadership, capture managers, business development personnel, and operational teams to support federal contracting opportunities.

• Participate in capture planning, proposal strategy discussions, and solution development activities.

• Support responses to RFIs, sources sought notices, capability requests, and other federal business development initiatives.

• Coordinate proposal deliverables and ensure timely communication among internal and external contributors.

• Support continuous improvement of proposal development processes, templates, and documentation.

• Perform additional business development and corporate support duties as assigned.

Required Qualifications

• Bachelor's degree in English, Communications, Business Administration, Technical Writing, or a related field; equivalent professional experience may be considered.

• Minimum of five (5) years of experience in federal proposal writing, proposal coordination, proposal management, or related federal business development activities.

• Demonstrated experience supporting successful competitive proposals for U.S. federal government agencies.

• Working knowledge of the Federal Acquisition Regulation (FAR), federal procurement processes, and government solicitation requirements.

• Experience coordinating proposal activities from solicitation analysis through final submission.

• Proven ability to independently write and edit technical, management, staffing, and past performance narratives.

• Experience developing compliance matrices, proposal outlines, schedules, and review materials.

• Excellent written and verbal communication skills, with strong editing, proofreading, and analytical capabilities.

• Ability to collaborate effectively with technical SMEs, executive leadership, and cross-functional teams.

• Strong organizational skills and demonstrated ability to manage competing priorities and multiple deadlines.

• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Teams, and SharePoint.

• Ability to work independently and maintain accountability in a fully remote, deadline-driven environment.

Preferred Qualifications

• Association of Proposal Management Professionals (APMP) certification.

• Experience with Shipley or comparable structured proposal development methodologies.

• Experience supporting federal opportunities involving the Department of Defense (DoD), Department of Homeland Security (DHS), Department of Veterans Affairs (VA), Department of Health and Human Services (HHS), General Services Administration (GSA), Federal Aviation Administration (FAA), or other federal agencies.

• Demonstrated experience serving in a dual capacity as Lead Proposal Writer and Proposal Coordinator.

• Experience supporting competitive federal contract awards, including IDIQs, task orders, and multiple-award contract vehicles.

• Familiarity with federal acquisition platforms and proposal submission requirements.

• Active U.S. Government security clearance is preferred but not required.

Work Environment

• Fully remote position within the United States.

• Full-time schedule with flexibility to accommodate proposal deadlines and submission requirements.

• Must be available to collaborate with leadership and proposal teams during established business hours.

• Occasional extended hours may be necessary during critical proposal development and submission periods.

Why Join Adeptus Solutions, Inc.?

Adeptus Solutions, Inc. provides professional services and innovative solutions supporting federal government clients.

We offer a collaborative, results-driven environment where employees contribute directly to organizational growth and mission success.

Our team members benefit from:

• Competitive compensation and benefits.

• Remote work flexibility.

• Opportunities for professional development and career advancement.

• Direct collaboration with executive leadership.

• Meaningful involvement in federal business development and strategic growth initiatives.

• A professional environment that values integrity, accountability, innovation, and excellence.

Application Requirements

Interested candidates should submit a current resume highlighting relevant federal proposal development experience.

Applicants are encouraged to include:

• Federal agencies and government customers supported.

• Types of proposals managed, coordinated, or authored.

• Recent federal proposal wins or successful contract awards.

• Relevant certifications and proposal development methodologies.

Adeptus Solutions, Inc. is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all qualified applicants without regard to any status protected by applicable federal, state, or local law.