Proposal Manager

Capital Technology Group; Maryland; Hybrid; USD 85,000 - 115,000; Full time

Benefits offered by this job

Remote work option (hybrid roles)”

Medical, Dental, Vision

Life Insurance

401(k) with 4% matching

Generous PTO

Continuing Education budget

Wellness budget

Bonus programs

Job summary

Capital Technology Group in the United States is seeking an experienced Proposal Manager to drive federal bid responses from RFP release to final submission. You will lead end-to-end proposal development, coordinating with BD, Capture, Pricing, Contracts, and Technical teams to deliver compliant, compelling, and timely proposals for civilian and DoD opportunities.

The role emphasizes Shipley methodology, writing and editing executive summaries, managing milestones, and maintaining proposal

Qualifications

• Bachelor’s degree in English, Communications, Business, or related field.
• 3+ years of proposal management or proposal development experience.
• Working knowledge of the FAR, DFARS, and federal procurement processes.
• Proficiency with Shipley or an equivalent proposal development methodology.
• Experience running color team reviews and structured proposal review processes.
• Strong command of Microsoft Office Suite (Word, PowerPoint, Excel, SharePoint) and proposal management tools (RFPIO, Loopio, or similar).
• Exceptional writing, editing, and communication skills, with meticulous attention to detail.
• Ability to manage multiple concurrent proposals and meet tight deadlines.

Responsibilities

• Manage end-to-end development of federal RFP, RFI, RFQ, and task order responses across civilian and DoD agencies.
• Apply established proposal processes, templates, style guides, and best practices aligned with Shipley methodology, and recommend improvements.
• Work with capture managers to turn win strategy into clear themes, discriminators, and writing guidance for contributors.
• Write and edit key sections, including executive summaries, management volumes, and past performance narratives.
• Develop and maintain proposal schedules, outlines, and writing assignments, and hold contributors to milestones.
• Lead kickoff meetings, daily stand-ups, and status check-ins with authors, SMEs, and reviewers.
• Guide and support proposal coordinators, writers, and desktop publishers on assigned efforts.
• Organize and facilitate Pink, Red, Gold, and White Glove reviews, and incorporate reviewer feedback efficiently.
• Build and maintain a compliance matrix mapped to all RFP instructions and evaluation criteria.
• Make sure every submission is compliant, compelling, and delivered on time with zero defects.
• Contribute to and maintain proposal assets, including the corporate library, boilerplate content, past performance repository, and resume bank.
• Partner with BD, Capture, Pricing, Contracts, and Technical teams to produce integrated, high-quality responses.
• Report proposal status, risks, and lessons learned to capture leads and senior leadership.
• Support bid/no-bid discussions and gate reviews with proposal-level input on scope, effort, and schedule.

Skills

Proposal management

Writing & editing

Communication

Time management

Team collaboration

FAR/DFARS knowledge

Education

Bachelor’s degree

Tools

Shipley

RFPIO/Loopio

Microsoft Office

SharePoint

Proposal templates

Job description

Capital Technology Group provides expert consulting services software development, digital transformation, human-centered design, data analytics and visualization, and cybersecurity.

Our multidisciplinary teams use agile methodologies to rapidly and incrementally deliver value in close collaboration with our clients. For over a decade, we have been trusted by both federal and commercial clients to solve complex, mission-critical business challenges. The quality of our work has been recognized by our partners and peers through our inclusion in the Digital Services Coalition, a group of forward- thinking firms recognized for excellence in delivering IT services.

Description

We are seeking an experienced Proposal Manager to support proposal efforts across a portfolio of federal government opportunities. In this role, you will support the full proposal lifecycle for assigned bids, from RFP release through final submission.

Responsibilities

Proposal Management & Strategy

• Manage end-to-end development of federal RFP, RFI, RFQ, and task order responses across civilian and DoD agencies.
• Apply established proposal processes, templates, style guides, and best practices aligned with Shipley methodology, and recommend improvements.
• Work with capture managers to turn win strategy into clear themes, discriminators, and writing guidance for contributors.
• Write and edit key sections, including executive summaries, management volumes, and past performance narratives.

Proposal Coordination

• Develop and maintain proposal schedules, outlines, and writing assignments, and hold contributors to milestones.
• Lead kickoff meetings, daily stand-ups, and status check-ins with authors, SMEs, and reviewers.
• Guide and support proposal coordinators, writers, and desktop publishers on assigned efforts.

Process & Quality Assurance

• Organize and facilitate Pink, Red, Gold, and White Glove reviews, and incorporate reviewer feedback efficiently.
• Build and maintain a compliance matrix (cross-reference matrix) mapped to all RFP instructions and evaluation criteria.
• Make sure every submission is compliant, compelling, and delivered on time with zero defects.
• Contribute to and maintain proposal assets, including the corporate library, boilerplate content, past performance repository, and resume bank.

Stakeholder Collaboration

• Partner with BD, Capture, Pricing, Contracts, and Technical teams to produce integrated, high-quality responses.
• Report proposal status, risks, and lessons learned to capture leads and senior leadership.
• Support bid/no-bid discussions and gate reviews with proposal-level input on scope, effort, and schedule.

Requirements

• Bachelor’s degree in English, Communications, Business, or a related field.
• 3+ years of proposal management or proposal development experience.
• Working knowledge of the FAR, DFARS, and federal procurement processes.
• Proficiency with Shipley or an equivalent proposal development methodology.
• Experience running color team reviews and structured proposal review processes.
• Strong command of Microsoft Office Suite (Word, PowerPoint, Excel, SharePoint) and proposal management tools (e.g., RFPIO, Loopio, or similar).
• Exceptional writing, editing, and communication skills, with meticulous attention to detail.
• Ability to manage multiple concurrent proposals and meet tight deadlines.

Nice to Have Skills

• APMP Foundation or Practitioner certification.
• Experience with GovWin IQ, BGOV, or SAM.gov.
• Familiarity with pricing volumes and cost narratives in competitive government proposals.
• Experience supporting IDIQ, GWAC, or contract vehicle competitions (e.g., GSA STARS, CIO-SP, SEWP).
• Experience with AI-assisted writing tools or proposal automation platforms.

Salary Range

We are committed to offering a competitive salary for this position, with an estimated range of $85k to $115k annually. Please note that this range is intended to provide a general idea of what to expect; however, the final offer may vary based on experience, skills, and other factors. The stated range is not a guarantee and is subject to change.

Full Time Employee Benefits

• Remote Work (Hybrid roles will be specified in the job post)
• Competitive Compensation Package
• Medical, Dental, and Vision
• Life Insurance, Short/Long Term Disability
• Employee Assistance Program
• 401(k) with 4% matching
• Liberal PTO vacation policy
• Generous Annual Continuing Education
• Annual Wellness Budget
• Bonus Incentive Programs (Employee referrals and performance-based rewards)

Thanks for your interest in Capital Technology Group!

Capital Technology Group is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.