Proposal Support | Artificial Intelligence

CBIZ; United States; Remote; USD 42,000 - 64,000; Full time

Job summary

CBIZ is seeking a Proposal Support professional to help our AI team respond to client opportunities quickly and professionally. The role partners with business development, solution leaders, and marketing to support proposal timelines and deliverables. The position is remote in the United States, with responsibilities spanning content management, proofreading, and end-to-end RFP coordination.

Qualifications

• High school diploma or GED; 1 year of relevant experience.
• Proven ability to support proposals, RFP responses, or sales pursuits.
• Strong proofreading, formatting, and document production skills.
• Proficient with Microsoft Word, PowerPoint, Excel; familiar with collaboration platforms.
• Ability to manage multiple deadlines in a fast-paced environment; strong attention to detail.

Responsibilities

• Support the preparation, formatting, and assembly of proposals, RFP responses, presentations, and supporting sales materials.
• Coordinate and manage the end-to-end RFP process, including intake, qualification, calendaring, compliance tracking, kickoff coordination, response collection, review cycles, and final submission support.
• Help organize response plans, responsibilities, review cycles, and deadlines to keep proposal and RFP pursuits on track.
• Maintain RFP schedules, requirements matrices, content trackers, and submission checklists to improve consistency, responsiveness, and quality control.
• Coordinate content collection from internal stakeholders and help organize proposal inputs, deadlines, and version control.
• Edit and proofread content to ensure clarity, consistency, accuracy, and adherence to brand standards.
• Maintain proposal content libraries, templates, resumes, case studies, and standard response materials.
• Assist with scheduling meetings, tracking deliverables, and monitoring proposal milestones.
• Collaborate with sales, marketing, and solution teams to help produce polished, client-ready deliverables.
• Support administrative and logistical tasks related to pursuits, client presentations, and business development initiatives.

Skills

Proofreading

Formatting

Document production

Attention to detail

Communication

Time management

Collaboration

Education

Associate degree

Bachelor’s degree

Tools

Microsoft Word

PowerPoint

Excel

Job description

United States (Remote)

At CBIZ, we are looking for a dedicated Proposal Support professional who can help our AI team respond to client opportunities quickly and professionally while maintaining consistency and quality. This role works closely with business development, solution leaders, and marketing to support proposal timelines and deliverables.

Essential Functions and Primary Duties

• Support the preparation, formatting, and assembly of proposals, RFP responses, presentations, and supporting sales materials.


• Coordinate and manage the end-to-end RFP process, including intake, qualification, calendaring, compliance tracking, kickoff coordination, response collection, review cycles, and final submission support.


• Help organize response plans, responsibilities, review cycles, and deadlines to keep proposal and RFP pursuits on track.


• Maintain RFP schedules, requirements matrices, content trackers, and submission checklists to improve consistency, responsiveness, and quality control.


• Coordinate content collection from internal stakeholders and help organize proposal inputs, deadlines, and version control.


• Edit and proofread content to ensure clarity, consistency, accuracy, and adherence to brand standards.


• Maintain proposal content libraries, templates, resumes, case studies, and standard response materials.


• Assist with scheduling meetings, tracking deliverables, and monitoring proposal milestones.


• Collaborate with sales, marketing, and solution teams to help produce polished, client‑ready deliverables.


• Support administrative and logistical tasks related to pursuits, client presentations, and business development initiatives.


• Use applicable technology tools to manage documents, shared files, and production workflows efficiently.

Preferred Qualifications

• Associate’s or bachelor’s degree in communications, marketing, business, or a related field.


• Experience supporting proposals, RFP responses, or sales pursuits in a professional services or technology environment.


• Strong proofreading, formatting, and document production skills.


• Familiarity with Microsoft Word, PowerPoint, Excel, and collaboration platforms used for proposal development.


• Ability to manage multiple deadlines in a fast‑paced environment with strong attention to detail.


• Interest in AI, emerging technology, or consulting services.

Minimum Qualifications

• High School Diploma or GED equivalent.


• 1 year of relevant experience.


• Must be able to work in a team environment.


• Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally.


• Proficient use of applicable technology.


• Must be able to travel based on client and business needs.

Compensation & Benefits

The specific compensation for this role will be determined based on the education, experience, geographical location, and skill set of the individual selected for this position. Beyond income, you have access to comprehensive medical and dental insurance, retirement savings, life and disability insurance, health care and dependent care reimbursement accounts, certification incentives, education assistance, referral program and much more.

Equal Opportunity Employer CBIZ is an equal opportunity employer and reviews applications for employment without regard to the applicant's race, color, religion, national origin, ancestry, age, gender, gender identity, marital status, military status, veteran status, sexual orientation, disability, or medical condition or any other reason prohibited by law. If you would like more information about your EEO rights as an applicant under the law, please visit Know Your Rights.