Proposal Specialist (US)

DroneShield; Warrenton (VA); On-site; USD 100,000 - 140,000; Full time

Job summary

DroneShield seeks a Proposal Specialist to own select proposal responses—RFPs, RFIs, RFQs, and other opportunities—across US (and occasionally international) defence and security markets, supporting regional Commercial Directors. Remote work may be considered for the right candidate, with on-site presence at Warrenton, VA preferred.

You will collaborate with sales, engineering, legal, finance, and executives to develop compliant, high‑quality submissions and maintain a library of reusable

Qualifications

• Hands-on experience in technology proposal development (defense/aerospace/dual-use)
• Excellent writing, editing, and structuring skills and ability to develop core content
• Independent organizational and project management skills to manage multiple bids under tight deadlines
• Experience with defense procurement and government processes is highly desirable
• Ability to coordinate inputs from cross-functional teams and multiple stakeholders
• Familiarity with offset programs and participation requirements in international markets
• Proficient in MS Office and document collaboration tools like SharePoint and Teams

Responsibilities

• Consult and collaborate with Commercial Directors in vetting and evaluating inbound opportunities.
• Own and manage the full lifecycle of proposal responses from RFP review to final submission.
• Lead the writing effort across technical, management, and executive sections.
• Coordinate inputs from subject matter experts, commercial, legal, finance, and engineering.
• Establish and manage proposal plans, timelines, response matrices, and internal reviews.
• Run internal reviews and incorporate feedback to improve response quality.
• Contribute to building and maintaining a library of reusable content and boilerplate.

Skills

Proposal development

Defense procurement

Technical writing

Project management

Cross-functional collaboration

Offset programs

MS Office & collaboration tools

Tools

Microsoft Office (Word, Excel, PowerPoint)

SharePoint

Teams

Job description

About the role

DroneShield seeks a Proposal Specialist to own select proposal responses—including RFPs, RFIs, RFQs, and others—across US (and sometimes international) defence and security markets in support of regional Commercial Directors.

Ability to work several days per week from our Warrenton, VA, US headquarters is preferred, although remote work will be considered for the right candidate.

This role is ideal for a strategic doer—someone comfortable managing a proposal response while writing the bulk of it.

You will collaborate closely with sales, engineering, legal, finance, and executive stakeholders. You will manage inputs across cross-functional teams to develop compelling, high-quality, compliant proposals. This is a hands‑on role suited to someone who thrives in a fast‑paced environment and is passionate about delivering winning bids.

Responsibilities, Duties and Expectations

• Consult and collaborate with Commercial Directors in vetting and critically evaluating inbound opportunities.


• Own and manage the full lifecycle of proposal responses from initial RFP review to final submission—including internal gating reviews, compliance, scheduling, content development, and delivery.


• Lead the writing effort , developing high‑quality narrative content across technical, management, and executive sections.


• Coordinate inputs from subject matter experts, commercial, legal, finance, and engineering to deliver complete and compliant submissions.


• Establish and manage proposal plans, timelines, response matrices, and internal review cycles.


• Run internal reviews and incorporate feedback to improve response quality continually.


• Contribute to building and maintaining a library of reusable content, templates, past performance examples, and standard boilerplate.

Qualifications, Experience and Skills

• 2+ years of hands‑on experience in technology proposal development, preferably in defense, aerospace, or dual‑use sectors.


• Familiarity with defense and/or government procurement.


• Exceptional writing, editing, and structuring skills—you’re confident developing core content yourself.


• Outstanding independent organizational and project management skills—you can autonomously manage internal and external stakeholders and multiple bids simultaneously under tight deadlines.


• Skilled at working cross‑functionally with local and remote technical and non‑technical teams.


• Experience with defence industrial participation (offset) programs is highly desirable, including the ability to assess offset obligations, develop industrial participation strategies, model offset credit requirements, engage with local industry partners, and support compliance reporting for government defence procurements in Europe and other international markets.


• Proficient in Microsoft Office (Word, Excel, PowerPoint) and document collaboration tools (e.g., SharePoint, Teams).

Compensation

The anticipated salary range for this role is $100,000 - $140,000 per year. Actual salary varies due to factors that may include but not limited to relevant experience, skills, certifications and location. This hire will be eligible for discretionary bonus or incentive compensation. Variable compensation may depend on various factors, such as individual and organizational performance.