Proposal Specialist II

University of Central Florida; Orlando (FL); On-site; USD 56,030 - 68,636; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life Insurance

Flexible Spending

Employee Assistance Program

Paid time off

Retirement savings options

Employee discounts

Education assistance

Job summary

University of Central Florida’s Office of Research is seeking a skilled Proposal Specialist II to enhance pre-award support and ensure proposals meet sponsor and University requirements. You will partner with investigators and administrators to verify accuracy, compliance, and readiness for submission to both government and non-government entities.

This role emphasizes attention to sponsor terms, regulatory guidelines, and efficient use of university electronic systems, contributing to UCF’s

Qualifications

• Bachelor's or Master's degree and 2+ years of relevant experience or an equivalent combination of education and experience
• Experience interpreting sponsor guidelines, regulations, and policies to ensure compliance in proposal review/submission

Responsibilities

• Review completed proposals for accuracy, completeness, and compliance with sponsor and university policies
• Advise faculty and research staff on sponsor guidelines and proposal requirements
• Coordinate with collaborators to ensure current, accurate financial documents (subcontract budgets, vendor quotes)
• Participate in training and development activities and support pre-award processes

Skills

Attention to detail

Proposal review

Regulatory compliance

Stakeholder communication

Advising researchers

Education

Bachelor's or Master's degree

Tools

Huron Research Suite

Huron Grants Suite

Job description

Office of Research:

The University of Central Florida (UCF) Office of Research sets the standard for excellence in service to our stakeholders by supporting research, commercialization, and economic growth. Through strategic partnerships, collaboration, and integrity, we foster an environment where employees can pursue their personal and professional goals while contributing to organizational success. We serve as an essential resource for attracting and retaining premier talent and research funding through operational excellence, innovative technology, and cohesive teamwork.

The Opportunity:

UCF’s Office of Research is looking for a skilled Proposal Specialist II to join a team dedicated to advancing UCF's research mission through exceptional pre-award support.

In this position, you'll serve as a trusted partner to investigators and research administrators — ensuring proposals are accurate, compliant, and ready for submission to government and non-government entities. Your attention to detail, command of sponsor requirements, and commitment to compliance will directly enable UCF researchers to pursue the discoveries and innovations that advance our communities.

If you thrive in a dynamic, deadline-driven environment and are energized by connecting people to resources that make an impact, this is an opportunity to do meaningful work at one of the nation's leading public research universities.

Proposal Review & Compliance

• Conducts comprehensive review of completed proposals, ensuring that proposals are current, accurate and complete and in full compliance with sponsor and University policies, procedures, and other requirements.
• Ensures proposal application and approvals are routed and completed through university electronic systems used for review and processing; ensure records are accurate and complete.
• Collaborates with the senior proposal specialist on obtaining appropriate review and approvals for award terms and conditions and/or agreements as required at proposal stage.
• Ensures the adherence of established policies and procedures for submission to central office prior to proposal submission to external sponsoring agency or community partner (i.e. 5-day rule, eRA system, etc.).

Stakeholder Advising & Support

• Advises and assists University faculty, staff, departmental administrators and research coordinators in the interpretation of sponsor guidelines, forms, regulations, and policies related to proposal and budgetary requirements.
• Provides assistant and guidance to investigators and college and department research administrators on University and Sponsor requirements, procedural and policy changes affecting proposal preparation, review and submission.

Collaboration & Coordination

• Coordinates with research collaborators (e.g., subcontractors, consultants, evaluators, vendors, etc.) to ensure their commitment and eligibility, and that all proposed financial documents (e.g., subcontract budget, vendor quotes, etc.) are current, accurate, and complete.
• May participate and assist in the development and implementation of pre-award policies and procedures in conjunction with senior leadership to improve pre-award services.

Training, Development & General Duties

• May participate in providing training, workshops, and demonstrations to investigators and their staff on pre-award matters.
• Maintains up-to-date knowledge of various federal, state, and sponsoring agencies and UCF systems.
• Attends relevant internal/external professional development trainings, seminars, conferences, pre-award staff meetings, etc.
• Reports to the Assistant Director for Proposals and provides efficient and effective research administration. May report to the Proposal Specialist III.
• Other duties and special projects as assigned.

Minimum Qualifications:

Bachelor's or Master's degree and 2+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• Experience in sponsored programs, including grant management, budgeting, non-profit management, or related areas, preferably within a research environment.
• Proficiency in interpreting and applying sponsor guidelines, federal and state regulations, and institutional policies to ensure compliance during proposal review and submission process.
• Familiarity with university electronic research administration systems (e.g., Huron Research Suite, or similar platforms) and electronic systems for proposal review and processing (e.g., Huron Grants Suite), as well as other third-party electronic systems.
• Experience in addressing complex issues related to proposal review and submission, with an emphasis on accuracy, compliance, and sponsor requirements.
• Exceptional organizational skills with the ability to manage multiple deadlines, prioritize tasks, and work effectively in a fast-paced research environment.
• Strong problem-solving skills with the capacity to identify issues and proactively propose solutions.
• Commitment to delivering excellent customer service, demonstrating keen attention to detail and a strong focus on compliance throughout the process.
• Excellent written and verbal communication skills, with the ability to effectively convey complex information to diverse stakeholders.

The anticipated salary range for this position is $56,030 – $68,636.50.

This is a Contract and Grant (C&G) funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.

All applicants must be authorized to work for any U.S. employer. Visa sponsorship is not available for this position, and the university cannot accommodate H‑1B transfers or employment-based visa processing for individuals currently sponsored by another employer.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
• Paid time off, including annual and sick time off and paid holidays
• Retirement savings options
• Employee discounts, including tickets to many Orlando attractions
• Education assistance
• And more…For more benefits information, view the UCF Employee Benefits Guide.

Dive into Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department

Office of Research - Operations

Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM

Type of Appointment

Regular

Expected Salary

$56,030.00 to Negotiable

Job Posting End Date

08-05-2026-12-00-AM

The University of Central Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

UCF is proud to be a smoke-free campus and an E-Verify employer.