Proposal Specialist

SITA; Town of Islip (NY); Híbrido; USD 80.000 - 100.000; Tempo integral

Benefícios oferecidos por esta vaga

Flex Week

Flex Day

Flex Location

Employee Wellbeing

Professional Development

Competitive Benefits

Resumo da vaga

SITA in New York is seeking a Proposal Specialist to manage the timely delivery of bids and supporting collateral. You will be part of the Bid Team, driving best practices for major and complex opportunities, coordinating cross-functional teams and ensuring compelling, compliant proposals.

The role requires 3–5 years in bids & proposals, a numerate degree, and APMP accreditation if possible. Flexible work-from-home options are available, with competitive benefits and development opportunities.

Qualificações

• 3+ years in bids & proposals—purchasing and/or sales, vendor exposure
• 3–5 years experience in commercial IT/Telecoms/air transport or managed services
• Bachelor’s degree in a numerate business or languages discipline or significant relevant experience
• Practitioner level APMP accreditation or equivalent training preferred

Responsabilidades

• Deliver multiple concurrent proposal projects on time with high quality submissions
• Support major and complex bids as core bid team member
• Develop and manage proposal project plans including risk and dependencies
• Lead proposal strategy and pre-proposal planning sessions with bid and account teams
• Coordinate cross-functional proposal teams and resources across bids
• Review and refine content for a clear, compelling storyline
• Lead proposal reviews (interim and final)
• Manage proposal-related costs including vendors and production
• Collaborate with Regional Marketing and maintain proposal knowledge content

Conhecimentos

Bid management

Proposal writing

APMP

Formação

Bachelor's degree in numerate business or languages

Descrição da vaga

Overview

WELCOME TO SITA

At SITA, we keep airports moving, airlines flying smoothly, and borders open. Our technology and communication innovations power the success of the global air travel industry.

You’ll find us in 95% of international airports, working closely with over 2,500 transportation and government clients. Each partnership brings unique challenges, and we thrive on delivering fresh solutions and cutting‑edge tech to keep operations running like clockwork. Here, we feel empowered, supported, and inspired to grow.

Are you ready to love your job?

The adventure begins right here, with you, at SITA.

ABOUT THE ROLE & TEAM

The Proposal Specialist is responsible for the timely delivery of proposals and supporting collateral for all bids within a designated region. The role plays an active part within the Bid Team, managing the full proposal lifecycle, challenging solutions, and driving best practices for major and complex opportunities.

WHAT YOU WILL DO

• Timely delivery of multiple, concurrent proposal projects, ensuring high‑quality, compliant, and customer‑ready submissions.
• Support major and complex bids as a core member of the bid team.
• Develop and manage proposal project plans for assigned opportunities, including risk, dependencies, and contingency management.
• Facilitate proposal strategy and pre‑proposal planning sessions with bid and account teams.
• Coordinate cross‑functional proposal teams, ensuring engagement, accountability, and alignment across multiple active bids.
• Coordinate proposal center resources and contributors across assigned projects.
• Review, challenge, and refine proposal content to ensure a clear, consistent, and compelling storyline.
• Lead proposal reviews, including interim and final reviews, across assigned opportunities.
• Manage proposal‑related costs, including vendors, subcontractors, and production activities.
• Collaborate with Regional Marketing and maintain proposal knowledge content within proposal and bid databases.

Qualifications

ABOUT YOUR SKILLS

• Minimum 3-5 years of experience within commercial industry ideally IT, Telecoms, Air Transport or managed services.
• Minimum of 3 years of experience within the field of bids & proposals - in purchasing and/or sales - including exposure to the vendor side.
• Bachelor's Degree in a numerate business or languages discipline or significant relevant experience
• Ideally holding at least Practitioner level APMP (Association of Proposal Management Professionals) accreditation and/or equivalent formal training in Proposal or Bid Management.

WHAT WE OFFER

We’re all about diversity. We operate in 200 countries and speak 60 different languages and cultures. We’re really proud of our inclusive environment. Our offices are comfortable and fun places to work, and we make sure you get to work from home too. Find out what it's like to join our team and take a step closer to your best life ever.

• Flex Week: Work from home up to 2 days/week (depending on your team's needs)

• Flex Day: Make your workday suit your life and plans.

• Flex Location: Take up to 30 days a year to work from any location in the world.

• Employee Wellbeing: We've got you covered with our Employee Assistance Program (EAP), for you and your dependents 24/7, 365 days/year. We also offer Champion Health - a personalized platform that supports a range of wellbeing needs.

• Professional Development: At SITA, we believe growth fuels innovation. Our learning ecosystem offers access to world‑class platforms and programs designed to help you thrive. From LinkedIn Learning, Microsoft's Enterprise Skills Initiative, and Airport Council International-available to all employees-to specialized solutions like Pluralsight for technology upskilling, Harvard Business Publishingfor people leadership, Stanford for strategic development and many others, we align learning opportunities with your Development Plan and our business priorities. Your development journey is supported every step of the way.

• Competitive Benefits: Competitive benefits that make sense with both your local market and employment status.

Equal Employment Opportunity Employer / Veterans / Disabled. SITA is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard of race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

If you have a disability and you believe you need a reasonable accommodation, please email [e-mail]. This Talent Acquisition Consultant will assist disabled job seekers whose disability prevents them from being able to apply online.

Pay Transparency Nondiscrimination Provision

In the U.S. (New York), the standard base pay range for this role is $80K - $100K Annual. This base pay range is for the U.S. and is not applicable to locations outside of the U.S. Actual amounts will vary depending on experience, performance, and location. In addition to a competitive base pay, employees in this role may be eligible for incentive compensation. Incentive compensation is not guaranteed.