Bid Manager

SITA; Town of Islip (NY); Hybrid; USD 100,000 - 125,000; Full time

Benefits offered by this job

Flex Week

Flex Day

Flex Location

Employee Wellbeing

Professional Development

Competitive Benefits

Job summary

SITA is seeking a Senior Proposal Manager in New York to drive end-to-end bid processes for major and complex solutions. You will qualify opportunities, analyze requirements, design multi-party solutions, and plan bids across global teams, ensuring professional and credible representation.

You will coordinate pre-contract negotiations, manage risks, and oversee transitions to delivery. This role requires senior-level engagement, strong leadership, and the ability to handle multinational

Qualifications

• Commercial experience in similar roles with multi-team coordination across locations.
• Hands-on proposal management, sales, business development, or account management.
• Strong understanding of IT environments and how to translate technical requirements into commercial proposals.
• Experience in aviation or IT sectors is advantageous.
• Proven ability to manage complex bids, including purchasing and vendor interactions.
• Understanding of airport or airline operations is beneficial.
• Experience building relationships at Senior Manager level.
• Proven ability to manage teams and meet tight deadlines.
• Multinational work experience is a plus.
• Strong coordination across teams and locations to develop bids.

Responsibilities

• Qualify opportunities and monitor qualification status throughout the bid process.
• Analyze customer requirements to develop win strategies and appropriate response levels.
• Design and coordinate development of standard and complex solutions with internal/external parties, including third-party vendors.
• Develop bid project plans and manage virtual bid teams to meet deliverables.
• Assess and address risks associated with bid projects.
• Coordinate pre-contract negotiations and establish commercial agreements.
• Plan transitions from bid teams to delivery/implementation upon contract award.
• Assist in obtaining solution approvals and ensure governance compliance.
• Communicate progress to senior management and stakeholders; escalate major issues.
• Maintain visibility of commercial, delivery, and operational aspects; drive issue resolution.

Skills

Commercial experience

Proposal management

Technical IT understanding

Industry knowledge aviation/IT

Complex bids & proposals

Airport/airline operations knowledge

Senior-level engagement

Team management

Multinational experience

Project management

Proposal development

Job description

WELCOME TO SITA

At SITA, we keep airports moving, airlines flying smoothly, and borders open. Our technology and communication innovations power the success of the global air travel industry.

Overview

You’ll find us in 95% of international airports, working closely with over 2,500 transportation and government clients. Each partnership brings unique challenges, and we thrive on delivering fresh solutions and cutting-edge tech to keep operations running like clockwork. Here, we feel empowered, supported, and inspired to grow. Are you ready to love your job? The adventure begins right here, with you, at SITA.

About The Role & Team

You will manage new and renewal business opportunities related to managed major and/or complex solutions. Also, you will play an active part in the entire proposal project life cycle challenge solutions and drive best practice for major or complex deals. You will ensure that SITA is portrayed professionally and with credibility.

What You Will Do

• Opportunity Qualification: Validate and monitor the qualification status of opportunities throughout the bid process.
• Customer Requirement Analysis: Analyze customer requirements to develop optimal win strategies and appropriate response levels.
• Designs/coordinates development of standard and complex solutions which may involve multiple parties both internally and externally, including the selection of 3rd party vendor to meet customer requirements.
• Bid Project Planning: Develop comprehensive bid project plans and manage virtual bid teams to achieve deliverables efficiently.
• Risk Assessment: Assess and address risks associated with delivering successful bid projects.
• Pre-Contract Negotiation Coordination: Coordinate negotiation teams during pre-contract stages, establishing commercial agreements and contracts.
• Transition Planning: Develop plans to ensure smooth transitions from bid teams to delivery and implementation teams upon contract award.
• Solution Approval Facilitation: Assist in obtaining necessary solution approvals, ensuring compliance with corporate guidelines.
• Progress Communication: Regularly communicate progress to senior management and stakeholders, escalating major issues as needed.
• Governance Adherence: Ensure adherence to internal governance and obtain required business approvals.
• Issue Resolution Oversight: Maintain visibility of all commercial, delivery, and operational aspects of accounts, driving issue resolution through appropriate channels.

Qualifications

ABOUT YOUR SKILLS

• Commercial Experience: Proven track record in similar roles with strong project management skills across multiple teams and locations.
• Proposal Management: Hands-on experience in managing proposals, sales, business development, or account management.
• Technical / IT Experience: Strong understanding of IT environments, technology solutions, infrastructure, hardware, software, and system integration, with the ability to understand technical requirements and translate them into commercially sound proposals.
• Industry Knowledge: Experience in the aviation industry or IT sector is advantageous.
• Complex Bids & Proposals: Demonstrated ability to manage complex bids and proposals, including purchasing and sales, with vendor-side exposure.
• Airport/Airline Operations: Understanding of airport and/or airline operations is beneficial.
• Senior-Level Engagement: Experience in building successful relationships at the Senior Manager level.
• Team Management: Proven ability to manage teams and meet tight deadlines.
• Multinational Experience: Preferably having worked in a multinational company.
• Project Management Skills: Strong ability to coordinate multiple teams across various locations.
• Proposal Development Expertise: Skilled in developing and managing complex bids and proposals.

What We Offer

• Flex Week: Work from home up to 2 days/week (depending on your team’s needs)
• Flex Day: Make your workday suit your life and plans.
• Flex Location: Take up to 30 days a year to work from any location in the world.
• Employee Wellbeing: We’ve got you covered with our Employee Assistance Program (EAP), for you and your dependents 24/7, 365 days/year. We also offer Champion Health – a personalized platform that supports a range of wellbeing needs.
• Professional Development: At SITA, we believe growth fuels innovation. Our learning ecosystem offers access to world-class platforms and programs designed to help you thrive. From LinkedIn Learning, Microsoft's Enterprise Skills Initiative, and Airport Council International-available to all employees to specialized solutions like Pluralsight for technology upskilling, Harvard Business Publishingfor people leadership, Stanford for strategic development and many others, we align learning opportunities with your Development Plan and our business priorities. Your development journey is supported every step of the way.
• Competitive Benefits: Competitive benefits that make sense with both your local market and employment status.

Equal Employment Opportunity Employer / Veterans / Disabled. SITA is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard of race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

If you have a disability and you believe you need a reasonable accommodation, please email [e-mail]. This Talent Acquisition Consultant will assist disabled job seekers whose disability prevents them from being able to apply online.

Pay Transparency Nondiscrimination Provision

In the U.S. (New York), the standard base pay range for this role is $100K - $125K Annual. This base pay range is for the U.S. and is not applicable to locations outside of the U.S. Actual amounts will vary depending on experience, performance, and location. In addition to a competitive base pay, employees in this role may be eligible for incentive compensation. Incentive compensation is not guaranteed.