Proposal Specialist

ABM industries; Sugar Land (TX); On-site; USD 70,000 - 110,000; Full time

Job summary

ABM Industries’ Deal Desk in Sugar Land, TX, is hiring a Proposal Specialist to manage planning, development, and delivery of bids, RFPs, and presentations for diverse clients including aviation, government, and healthcare.

The role coordinates with subject matter experts to craft solutions, differentiators, and winning messaging, guiding projects from concept through execution with strong emphasis on quality and compliance.

Qualifications

• Bachelor's degree in Business Administration, English, Technical Writing, Marketing, Communications, Public Relations or Journalism.
• At least 2 years of experience in sales proposal response development and managing multiple projects.
• Skilled in project management.
• Skilled in leading meetings.
• Proven expertise in technical and persuasive writing.
• Excellent communication and conflict resolution skills.
• Highly skilled in Microsoft Office Suite, and use of AI tools.
• Excellent time management and prioritization skills.

Responsibilities

• Proofread and edit written documents and provide ideas to enhance bids and proposals.
• Research, write, and assemble client proposals, bids and presentations using relevant business software; ensuring content is consistent with RFP requirements, Deal Desk, and corporate brand guidelines.
• Interpret complex information and write per target audience.
• Lead strategy/planning meetings and serve as the project manager to clarify client requirements and delegate tasks to ensure client deliverables are met.
• Lead the team through value proposition development by applying client analysis and competitive intelligence.
• Partner with subject matter experts, management, and executives to identify a winning bid strategy and messaging tailored to a target audience.

Skills

Project management

Meeting leadership

Technical writing

Persuasive writing

Communication skills

Conflict resolution

Microsoft Office Suite

AI tools usage

Education

Bachelor's degree in Business Administration or related field

Tools

N/A

Job description

The ABM Deal Desk is part of the Sales Excellence team, managing proposals for facility and technical solutions to aviation, commercial, education, manufacturing, healthcare, and government clients. The Proposal Specialist manages the planning, development, executables, and delivery of assigned bids, presentations, and RFP responses to our customers that effectively convey solutions, capabilities, and differentiators. This position coordinates with subject matter experts ranging from operational to executive staff to provide key capabilities and solutions for our customers and internal clients. This position reports to a Deal Desk Manager.

Benefit Information

• ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Employee Benefits | Staff & Management

50%

• Proofread and edit written documents and provides ideas, suggestions, and concept development to enhance bids and proposals.
• Research, write, and assemble client specific proposals, bids and presentations using relevant business software; ensuring content is consistent with RFP requirements, Deal Desk, and corporate brand guidelines.
• Interpret complex information and writes per target audience
• Lead strategy/planning meetings and serve as the project manager to clarify client requirements and delegate tasks to ensure client deliverables are met.
• Lead the team through value proposition development - Applying client analysis and competitive intelligence.
• Partner with subject matter experts, management, and executives to identify a winning bid strategy and messaging tailored to a target audience

30%

• Research, analyze, and derive insights from information to ensure driving of key selling messages in the bid.
• Establish priority for bid tasks and works with resources and management to assure understanding of priorities and ability to meet deadlines.

20%

• Regularly communicates project status, identifies obstacles/deviations/delays, and assigns task(s) to address the issues on any deviations to delivery timeline
• Routinely provide content rewrites, feedback, and updates for the proposal library.
• Assigned special projects outside of proposals such as presenting new tools to the internal teams, collaborating with other departments, and cross-utilization.
• Performs other related duties as assigned by management

Qualifications

• Bachelor's degree in Business Administration, English, Technical Writing, Marketing, Communications, Public Relations or Journalism.
• Must have at least 2 years of experience in sales proposal response development, and managing multiple projects
• Skilled in project management
• Skilled in leading meetings
• Proven expertise in technical and persuasive writing
• Excellent communication and conflict resolution skills
• Highly skilled in the use of Microsoft Office Suite, and use of AI tools.
• Excellent time management and prioritization skills

Preferred

• Able to work independently setting priorities and managing work
• Advanced ability to understand a client's business, technology and process needs, and translate into actionable, industry-leading services solutions
• Provide guidance and expertise to stakeholders to create persuasive language for RFP responses and presentations
• Combine technical expertise with business acumen to provide vital, detailed information about how an ABM solution can deliver business value to its clients
• Identify problems/roadblocks and creatively generate ideas to achieve resolution while considering the risks associated with each option and selecting the option that has the best risk/reward
• Manages multiple projects simultaneously