Proposal Specialist

Spence Brothers; Saginaw (MI); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Paid holidays

Paid time off

401K with company match

ESOP

Job summary

Spence Brothers is seeking a Proposal Specialist based in Saginaw, MI to join our team. You will help prepare and submit RFx responses and presentations for federal and commercial pursuits, researching, writing, and producing client-facing documents with oversight from the Project Principal.

The ideal candidate has strong writing, excellent attention to detail, and the ability to manage multiple deadlines in a fast-paced environment.

Qualifications

• BS/BA degree or equivalent in relevant experience.
• Strong familiarity with Adobe InDesign and Microsoft Office Suite.
• Strong understanding and expertise producing federal proposals is desired.
• Ability to work across organizations with effective communication and strong project management skills.
• Strong attention to detail.
• Excellent communication, writing, and grammar skills.
• Ability to work in a fast-paced, deadline-conscious, results-driven environment.

Responsibilities

• Development and submission of winning RFx responses and marketing packages.
• Manage the full lifecycle of the proposal process, from RFQ/RFP analysis through submission and post-submission follow-up.
• Review RFP/RFQ documents to develop compliance matrices, schedules, and proposal outlines.
• Lead proposal kickoff meetings and maintain effective communication among all contributors.
• Work with graphic designers and marketing staff to produce visually appealing and branded proposal documents.
• Work closely with the Business Pursuit team in the development and application of “win strategies and themes” and articulate this message within the proposal and/or presentation.
• Apply changes to proposal and presentation content resultant of management/sales team reviews.
• Monitor proposal content to ensure compliance with submission requirements and evaluation criteria.
• Research and gather information to include corporate information, service-offerings, relevant firm experience, the proposed team, and other materials, as relevant and required.
• Assist/support the maintenance, augmentation, and improvement of the firm’s library of reusable content, templates, and processes to reduce response time and improve quality on future submissions.

Skills

Proposal writing

Communication

Project management

Attention to detail

Team collaboration

Education

BS/BA degree

Tools

Adobe InDesign

Microsoft Office

Job description

PROPOSAL SPECIALIST
Saginaw

Spence Brothers, a Construction Manager, Design Builder, and General Contractor, is looking to fill a Proposal Specialist position based out of our Saginaw office.

The Proposal Specialist will participate in the preparation and submission of winning proposals and presentations for both federal and commercial pursuits. The position involves researching, writing, and producing client-facing documentation in support of the firm’s business development efforts with oversight from the Project Principal.

The Proposal Specialist should exhibit strong writing skills, attention to detail, and the ability to work both independently and collaboratively. The successful candidate is expected to be a self-starter and multitasker able to successfully manage multiple deadlines.

Key Duties & Responsibilities

• Development and submission of winning RFx responses and marketing packages.
• Manage the full lifecycle of the proposal process, from RFQ/RFP analysis through submission and post-submission follow-up.
• Review RFP/RFQ documents to develop compliance matrices, schedules, and proposal outlines.
• Lead proposal kickoff meetings and maintain effective communication among all contributors.
• Work with graphic designers and marketing staff to produce visually appealing and branded proposal documents.
• Work closely with the Business Pursuit team in the development and application of “win strategies and themes” (considerate of strategic relationships, competitor intelligence, etc.) and articulate this message within the proposal and/or presentation.
• Apply changes to proposal and presentation content resultant of management/sales team reviews.
• Monitor proposal content to ensure compliance with submission requirements and evaluation criteria.
• Research and gather information to include corporate information, service-offerings, relevant firm experience, the proposed team, and other materials, as relevant and required.
• Assist/support the maintenance, augmentation, and improvement of the firm’s library of reusable content, templates, and processes to reduce response time and improve quality on future submissions.

Qualifications

• Minimum of 5 years of experience preferred.
• BS/BA degree or equivalent in relevant experience.
• Strong familiarity with Adobe InDesign and Microsoft Office Suite.
• Strong understanding and expertise producing federal proposals is desired.
• Ability to work across organizations with effective communication and strong project management skills.
• Strong attention to detail.
• Excellent communication, writing, and grammar skills.
• Ability to work in a fast-paced, deadline-conscious, results-driven environment.

Skills We Would Love to See:

• In-depth knowledge of FAR Clauses and strong ability to interpret requirements.
• Familiarity with Standard Form 1442 (SF1442).
• Ability to navigate SAM.gov and update vendor information.

Work Environment & Physical Demands

• Office environment with occasional visits to job sites or client offices.
• Some overtime will be required to meet proposal deadlines.
• May work in seated or standing positions for prolonged periods of time, perform sustained manual activities at low to moderate levels of exertion.

Benefits

We offer a comprehensive benefits package including medical, dental, vision, life insurance, paid holidays and paid time off, 401K with company match, and ESOP.

EEOC Statement

Spence Brothers is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

About the Company

Spence Brothers has been serving Michigan communities for more than 133 years, delivering construction services that range from small, community-focused projects to complex, large-scale facilities. Our team is known for being dependable and committed to doing the job right, whether we’re supporting a local nonprofit or managing a major government, healthcare, or commercial project.