Proposal Specialist

Math Learning Center; Portland (OR); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health Insurance (medical, dental, vis

401(k) plan with employer match

Paid Time-Off: 12 holidays, 24 PTO, a

Wellness week

Disability and Life Insurance

Job summary

The Math Learning Center is seeking a Proposal Specialist in Oregon to craft compelling proposals from opportunity to submission. You will partner with colleagues and subject matter experts across MLC to translate our work into clear responses that demonstrate how we support students and educators.

The role blends writing, project management, and process improvement in a hybrid or onsite setting. You’ll manage timelines, coordinate contributors, and maintain records in Salesforce, ensuring

Qualifications

• Two+ years of experience writing and coordinating RFPs, proposals, grants, or similar submissions.
• Experience working in education and/or familiarity with state curriculum adoption processes is preferred.
• Strong written communication skills with the ability to synthesize information and communicate clearly and persuasively.
• Strong attention to detail and follow-through, particularly for complex requirements and deadlines.
• Ability to learn and communicate about MLC's products, services, and value proposition.

Responsibilities

• Write winning proposals reflecting MLC's value proposition.
• Coordinate cross-functional contributors for accurate, complete responses.
• Manage timelines from start to finish, including writing, review, and submission.
• Develop strategies from research on trends and customer needs.
• Research organizational priorities to align responses with client plans.
• Report on proposal outcomes and seek process improvements.
• Project manage pursuits and track concurrent work across the team.
• Update customer information in Salesforce to support visibility.

Skills

Proposal writing

Project coordination

Salesforce familiarity

Tools

Salesforce

Job description

The Math Learning Center (MLC) is a non-profit education organization with a track record of developing high-quality mathematics materials, including Bridges in Mathematics curriculum. We create programs that engage students, promote classroom community and discourse, and help more than 80,000 elementary teachers across the country deliver effective mathematics instruction.

Are you a strong writer who can turn information into clear, compelling proposals while keeping the big picture and the detail in focus?

If so, this position might be right for you.

As our Proposal Specialist, you’ll bring together the people, information, and customer insights needed to create compelling proposals, from opportunity to submission. You’ll partner with colleagues and subject matter experts across MLC to translate our work into clear, persuasive responses that demonstrate how we support students and educators. You’ll also help enhance the internal proposal process, making it easier for teams to collaborate, stay on track, and put our best work forward.

This position is based in Oregon. In this hybrid or fully onsite role, office days are either in our Portland or Salem office.

What you will do:

Write winning proposals that reflect MLC's value proposition.

• Bring together cross-functional contributors and subject matter experts to ensure proposal responses are accurate, complete, compelling, and aligned with MLC's philosophy.
• Coordinate MLC’s state curriculum adoption review process.
• Take ownership of the project timelines from beginning to end, including writing, review, and submission of completed proposals.
• Through collaboration, develop an understanding of MLC’s offerings, competitive differentiation, market trends, and customer needs in order to develop effective strategies for proposal responses.
• For each opportunity, research the organization’s strategic plans and priorities to inform MLC’s response and how to position our learning solutions to align with these priorities.
• Report on proposal outcomes, with a focus on implementing innovative ideas to maximize the efficiency and effectiveness of proposal responses.
• Project manage each pursuit, tracking concurrent work across the team and actively communicating with contributors.
• Consult, add, and update customer information in Salesforce to support cross-team visibility.

What you bring:

• Two or more years of experience writing and coordinating RFPs, proposals, grants, or similar submissions.
• Experience working in education and/or familiarity with state curriculum adoption processes is preferred.
• Strong written communication skills with the ability to synthesize information and communicate clearly and persuasively.
• Strong attention to detail and follow-through, particularly when managing complex requirements and deadlines.
• Ability to learn and communicate about MLC's products, services, educational approach, and value proposition.

We offer our employees an excellent work environment that includes:

• An emphasis on collaboration, with all staff expected to participate in achieving organizational goals.
• A dedicated team of mission-driven professionals passionate about math education.
• Competitive pay and benefits.
• Paid Time-Off: 12 holidays, 24 additional days PTO, and a wellness week.
• Health Insurance (medical, dental, vision): Premiums paid at 100% for employees.
• Retirement: 401(k) plan with 3% employer contribution and 2% match.
• Disability and Life Insurance: Employer-paid Disability and Group Life Insurance

The Math Learning Center is an equal opportunity employer. We provide fair and equal opportunities for all employees and job applicants regardless of race, color, religious creed, national origin, ancestry, age, sex, gender, pregnancy, sexual orientation, marital status, familial status, disability, or genetic information, in compliance with applicable federal, state and local law. The Math Learning Center hires and promotes individuals solely on the basis of their qualifications for the job to be filled.