Proposal Specialist

MedStar Health; Philadelphia (Philadelphia County); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading firm in engineering is seeking a Proposal Specialist in Philadelphia. This role involves managing proposals and requires strong communication skills, organizational abilities, and experience in A/E/C processes. The company offers a supportive work environment, comprehensive benefits, and opportunities for professional development.

Benefits

Company paid medical, dental, and vision coverage

Generous paid time off including parental leave

401(k) plan with company matching

Educational reimbursement and wellness programs

Qualifications

• Over 5 years' experience as a Proposal Coordinator at an A/E/C firm.
• InDesign proficiency preferred.
• Knowledge of PA State Agencies is a plus.

Responsibilities

• Coordinate and manage marketing proposals from start to finish.
• Ensure submission requirements are met and prepare high-impact materials.
• Facilitate proposal kick-off meetings and manage follow-up on submitted opportunities.

Skills

Communication skills

Relationship Management

Organizational skills

Writing and editing skills

Detail-oriented

Tools

InDesign

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Microsoft PowerPoint

Unanet/Cosential

Job description

Overview

Colliers Engineering & Design is seeking a Proposal Specialist to join our dynamic Marketing team!

This exciting position will assist with the coordination and management of qualifications and marketing proposals. In this role you will collaborate with the Proposal Manager to develop standout proposals-gathering key content, ensuring submission requirements are met, and packaging professional, high-impact materials from start to finish.

Please note that for this role, we are specifically looking for individuals who can work on-site from one of our Pennsylvania office locations. This ensures alignment with team operations and supports effective communication across departments.

Responsibilities

• Knowledge of procurement and RFP/SOQ processes.
• Strong interpersonal/communication skills and experience collaborating with multi-disciplinary teams.
• Coordinate and manage the marketing process, all pursuits from start to finish.
• Assist with maintaining and updating corporate firm information for use in Firm Qualifications.
• Schedules and facilitates proposal kick-off meeting, compiles, and distributes meeting notes, action items, and review comments from all proposal meetings.
• Ability to provide follow up on submitted opportunities.
• Coordinate with subconsultants as needed.
• Maintain and update Unanet/Cosential (CRM) which includes, opportunities and qualifications.
• Special Project Assignments as directed by Proposal Manager.
• Ability to work independently.
• Proofs and edits technical and non-technical documents for accuracy and consistency.

Qualifications

• Over 5 years' experience working at an A/E/C firm as a Proposal Coordinator.
• InDesign experience preferred.
• Must be detail-oriented and organized.
• Experience using Microsoft programs including Word, Excel, Outlook, Teams & PowerPoint.
• Strong writing and editing skill.
• Familiar with PA State Agencies PASSHE, PennDOT, PA DGS, PEMA, DCNR, PA PUC.
• Knowledge of Unanet/Cosential (CRM) a plus but not required.
• Ability to meet strict deadlines.
• Knowledge of Microsoft and Adobe programs.
• Relationship Management.
• Business Acumen.
• Communication skills.
• Program/Project Execution.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

What We Offer

At Colliers Engineering & Design, our people are our most important resource. That's why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women's Organization and ongoing philanthropic opportunities.

Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!