Sales Coordinator

Master's Transportation, Inc.; Kansas City (MO); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Paid time off

Health insurance

401(k) with company match

Professional development

Climate-controlled office

Job summary

Master's Transportation, Inc. in Kansas City, MO, is seeking a Sales Coordinator for our 100% in-person office. You will manage vehicle titles, sales documentation, and inventory status while ensuring compliance with state regulations.

A strong candidate will be organized, detail-oriented, and adept at handling multiple tasks in a fast-paced environment. Join our HQ team and contribute to smooth operations, effective customer service, and accurate record keeping.

Qualifications

• Must have a high school diploma or equivalent.
• Associate degree or relevant experience preferred.
• Proficiency with Microsoft Office required.

Responsibilities

• Process, prepare, and distribute vehicle sales documentation including title packets and closing documents in accordance with company policies and state regulations.
• Ensure accurate and timely completion of DMV, municipal, and California sales documentation.
• Maintain titles and MSOs for accuracy and compliance.
• Assist customers with title-related inquiries and explain the title transfer process.
• File monthly Notices of Sale for designated locations within deadlines.
• Maintain organized electronic/physical records.
• Update and track unit and inventory status.
• Process applicable rebates per manufacturer and company guidelines.
• Support the sales closing process by ensuring all required documentation is complete and compliant before finalization.

Skills

Organization

Communication

Multitasking

Attention to detail

Customer service

Reading and writing

Problem solving

MS Office proficiency

Education

High School Diploma

Associate degree or equivalent experience

Tools

Microsoft Office Suite

Record keeping software

Job description

This a 100% in-person role, in a professional office setting in South Kansas City, MO.

Why Join Our Team?

At Master's, we are in the business of moving people forward, not only in vehicles but also in their careers. We are a fast-growing, innovative transportation company seeking individuals who align with our company values of pursuing excellence, operating with high integrity, having a positive attitude, and being solutions oriented. In our recently expanded headquarters in Kansas City, our employees conduct their work in a 40-acre, state-of-the-art, climate-controlled facility. We take pride in how we conduct business, and our leadership team values and supports employee growth and advancement, fostering a positive work environment maximized on success. For people looking to build their skills, advance their careers, and grow in their professions, now is the perfect time to be a part of Master's Transportation.

Benefits:

• Generous Paid Leave and 12 Paid Holidays.
• Competitive health insurance, dental, vision, company-paid life insurance, and short/long- term disability benefits.
• 401(k) with company match.
• Flexible Spending and Health Savings Accounts.
• Discounts on travel, entertainment and more.
• Investment in Employee Development.

Job Title: Sales Coordinator.
Classification: Non-Exempt.
Reports To: Accounting Manager.
Position Type: Full Time.
Work Schedule: M-F, 8:00 AM – 5:00 PM.
Work Location: HQ - Kansas City, MO.

Job Summary: The Sales Coordinator plays a crucial role in managing and processing vehicle titles, sales documentation, and inventory and unit status tracking. This position ensures compliance with state regulations while supporting the overall efficiency of operations. The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple tasks and communicate effectively.

Essential Functions:

• Process, prepare, and distribute vehicle sales documentation. Including title packets, temporary tags, keys, and any related closing documents in accordance with company policies and state regulations.
• Ensure accurate and timely completion of DMV, municipal, and California sales documentation.
• Maintain titles and Manufacturer Statements of Origin (MSOs) for accuracy and compliance.
• Assist customers with title-related inquiries and provide information regarding the title transfer process.
• File monthly Notices of Sale for designated locations within required deadlines.
• Maintain organized and accurate electronic/physical records.
• Update and track unit and inventory status.
• Process applicable rebates in accordance with manufacturer and company guidelines.
• Support the sales closing process by ensuring all required documentation is complete, accurate, and compliant before finalization.

Competencies:

• Organization skills.
• Communication.
• Sense of Urgency.
• Customer Service.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong interpersonal skills and ability to build relationships with diverse stakeholders

Supervisory Responsibilities: None.

Work Environment: Office.

Physical Demands:

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.

Required Education/Experience/Certifications:

• High School Diploma.
• Associate degree or equivalent experience.
• Proficiency in Microsoft Office products, emphasis on organizational tools.

Preferred Education/Experience/Certifications:

• Familiarity with vehicle sales, leasing, and title processes.

Travel Requirements:

None.

Other Duties:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

AAP/EEO Statement:

Master’s Transportation is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation because of age, race, color, national origin, ancestry, religion, sex, pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status, or any other status protected by federal, state, or local laws. Master's Transportation is dedicated to the fulfillment of this policy regarding all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.