Proposal Specialist

Plug Power; City of Johnstown (NY); On-site; USD 60,000 - 94,000; Full time

Benefits offered by this job

Health insurance

401(k) with match

Bonus eligibility

Paid time off

Holidays

Wellness program

Tuition reimbursement

Fertility and family building benefit

Employee referral program

Employee assistance program

Job summary

Plug Power is seeking a Proposal Specialist to support the bids and proposals team, ensuring RFPs and quotation documents are produced professionally and timely. The role blends creative and organizational skills with project management, writing, and page layout capabilities.

It is a full-time position based in the United States. The candidate will deliver compliant proposals, coordinate inputs from stakeholders, and implement scalable workflows while guiding sales teams on persuasive writing.

Qualifications

• Bachelor’s degree required with strong acumen in commercial and financial structure.
• 3+ years in a commercial function; manufacturing or energy environment preferred; hydrogen/oil & gas a plus.
• Experience leading cross-functional initiatives or projects in a matrixed environment.
• Knowledge of proposal best practices and procedures; experience with CRM/Salesforce or similar tools.

Responsibilities

• Deliver compliant, professionally produced proposals within customer-defined timeframes.
• Lead coordination, review, and editing of proposal inputs from cross-functional stakeholders.
• Implement scalable workflows, templates, and tools to increase efficiency and consistency.
• Guide sales teams and SMEs on persuasive writing and proposal best practices; assist presenting offers.
• Review and manage commercial Terms & Conditions; maintain templates in line with branding.
• Perform all other duties as assigned.

Skills

Proposal management

Cross-functional coordination

Project management

Persuasive writing

Written communication

Attention to detail

Self-motivation

Time management

Stakeholder engagement

Hydrogen knowledge

Education

Bachelor’s degree in business/marketing/communication/engineering

Tools

CRM

Salesforce

Job description

Position Summary

The Proposal Specialist will contribute to the daily operations of the bids and proposals team and ensure request for proposals (RFP) and other quotation documents are returned to prospective customers professionally and in a timely manner. The ideal candidate is equal parts creative and organized and possesses project management, writing, and page layout skills. This is a full-time position.

Status

Salaried (Exempt)

Department

Sales

Core Duties And Responsibilities

• Delivery of compliant, professionally produced proposals within customer defined timeframes
• Lead the coordination, review, and editing of proposal inputs from cross-functional stakeholders
• Implement scalable workflows, process improvements, templates, and tools to increase efficiency and consistency while driving best practices
• Provide guidance to sales teams and subject matter experts on persuasive writing and proposal best practices; provide support presenting offers
• Review and manage commercial Terms and Conditions requested by customers with counsel Commercial document template management in line with company branding
• Perform all other duties as assigned

Education And Experience

• Bachelor’s degree in business, marketing, communication, engineering, or related field of study. Strong acumen in commercial and financial structure.
• 3+ years relevant work history within a commercial function; preferably as part of a manufacturing or energy environment. Experience in hydrogen and/or oil & gas a plus.
• Experience leading cross-functional initiatives or projects in a matrixed environment.
• Developed knowledge of proposal best practices and procedures, work processes, and tools, including CRM, Salesforce, or other related proposal and/or project management software.
• Must be a self-starting, motivated, assertive, and creative individual with excellent follow-through capabilities. Skilled with project management. Superior verbal and written communication skills.
• Dynamic interpersonal skills and the ability to effectively communicate with diverse audiences and stakeholders at all levels.
• Demonstrated analytical abilities with strong attention to detail.
• Excellent follow-through.
• Must be driven and self-motivated.

Pay Rate

$60,000.00 - $93,750.00

Benefits

• Base salary is determined on a number of factors including but not limited to education, experience, skills, and geography. These factors are considered when making an offer of employment.
• The above pay range, may not take into account local geographic pay variations. If there is an applicable geographic differential, a member of the HR team can discuss that with you.
• Health, Dental & Vision Insurance eligibility starting from the first day of hire
• 401(k) with 5% company match
• Bonus eligibility
• Paid time off including vacation, personal and sick time
• Paid Holidays
• Wellness Reimbursement Program
• Potential to apply for Tuition Reimbursement
• Fertility and Family Building Benefit
• Employee Referral program
• Employee Assistance Program

Equal Opportunity Statement

Plug Power Inc. is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.