Proposal Production Support Agent

WSP Global Inc.

Colombia

Remote

USD 7,700 - 13,000

Full time

14 days+

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Job summary

WSP Global Inc. is seeking a Proposal Production Support Agent to craft proposal templates and ensure strict adherence to client and internal standards.

You will review tender documents, assemble company profiles, and adapt content for client forms while coordinating with Quebec teams. Strong French editing, document formatting, and SharePoint experience are essential.

Qualifications

College diploma or university degree in one of the listed disciplines.
3 to 5 years of proposal support or related experience.
Excellent written French is mandatory.
Knowledge of Quebec public procurement (SEAO) is an asset.
Strong attention to detail and ability to meet deadlines.
Ability to work remotely with multidisciplinary teams.

Responsibilities

Produce initial templates and layouts for proposals in Word, InDesign, PowerPoint.
Review tender documents and extract compliance matrices and deadlines.
Compile and maintain company profiles, project sheets, résumés.
Adapt résumés to client-specific forms and standards.
Format tables, figures, schedules, and org charts.
Perform compliance checks and language quality reviews.
Prepare submission documents and assemble final PDFs for portals.
Maintain reusable content libraries in SharePoint.
Track proposal production schedules and flag risks.
Plan and lead kick-off meetings with Quebec teams.

Skills

Word proficiency

PowerPoint proficiency

Excel proficiency

InDesign proficiency

SharePoint familiarity

Microsoft 365 tools

French writing/editing

Attention to detail

Education

Architecture

Landscape Architecture

Urban Planning/Design

Civil Engineering

Geography/Land Use Planning

Graphic Design/Environmental Design

Communications

Publishing/Editing

Business Administration

Tools

Word (styles/templates)

PowerPoint

Excel

InDesign

Illustrator

Photoshop

SharePoint

Teams

QGIS

ArcGIS

Adobe Acrobat

AI tools (Copilot)

Job description

Proposal Production Support Agent

Key Responsibilities

Produce the initial template and layout of proposals (Word, InDesign, PowerPoint) in accordance with WSP visual identity and standards.
Review tender documents and extract the compliance matrix, including required deliverables, evaluation criteria, forms, formatting requirements, page limits, and deadlines.
Compile and maintain recurring sections including company profile, relevant project experience, organizational charts, résumés, and project sheets.
Adapt and standardize résumés and project sheets to client-specific forms (municipalities, MTMD, transportation agencies, federal government).
Format tables, figures, schedules, and organizational charts provided by technical teams.
Perform compliance and consistency reviews (numbering, cross-references, typographic consistency, French language quality) prior to review committees.
Prepare administrative documents and submission forms, and assemble final versions for delivery through SEAO and other portals.
Maintain and enrich the reusable content library (boilerplates, project sheets, résumés, images) in SharePoint.
Track proposal production schedules and notify proposal managers of timeline risks.
Plan and lead proposal kick-off and follow-up meetings with Quebec-based teams.

Desired Profile

College diploma or university degree in one of the following disciplines, or any other relevant field:
Architecture
Landscape Architecture
Urban Planning and Urban Design
Mobility and Transportation
Civil Engineering
Geography and Land Use Planning
Graphic Design or Environmental Design
Communications
Publishing/Editing
Business Administration
Education or experience in a planning-related discipline (architecture, landscape architecture, mobility, urban design) is considered a significant asset, as it facilitates understanding of technical content and proposal terminology.
3 to 5 years of experience in proposal support, bid coordination, technical editing, or document production, ideally in consulting engineering or professional services.
Excellent written French (writing, editing, proofreading) – mandatory requirement.
Knowledge of the public procurement environment (a strong asset: Quebec market, SEAO, weighted evaluation grids).
Strong attention to detail and ability to deliver under pressure and strict deadlines.
Self-sufficiency, strong organizational skills, and ability to manage multiple proposals simultaneously.
Strong interpersonal skills and ability to work remotely with multidisciplinary teams.

Technical Skills

Advanced proficiency in Word (styles, templates, tables of contents), PowerPoint, and Excel.
Advanced proficiency in InDesign; knowledge of Illustrator and Photoshop.
Comfortable using SharePoint, Teams, and Microsoft 365 collaboration tools.
Knowledge of mapping tools (QGIS, ArcGIS) and Adobe Acrobat is an asset.
Ability to independently learn internal tools and templates.
Comfortable using generative AI tools (Microsoft 365 Copilot or equivalent) to accelerate first drafts, summarize tender documents, support content rewriting, and perform language review.
Ability to create effective prompts and critically validate AI-generated content, ensuring technical accuracy, alignment with WSP templates, and high-quality French language standards.
Adherence to WSP internal guidelines regarding responsible AI use and client data confidentiality.

Success Indicators

Number of proposals supported and production hours transferred to the GCC.
100% compliance with submission deadlines and requirements.
Reduction in time spent by senior professionals on formatting and proposal assembly.
Contribution to improving proposal win rates.

Special Conditions