Proposal Coordinator

Bodell Construction; South Salt Lake (UT); Hybrid; USD 55,000 - 70,000; Full time

Job summary

Bodell Construction in the U.S. (Utah) is seeking a Proposal Coordinator to oversee the bid process from review to contract execution.

This office-based role offers hybrid flexibility and requires strong organizational and writing skills to support the estimating team in fast-paced bids. You'll act as the single point of contact with clients, develop outlines, manage kickoff meetings, ensure RFP compliance, and polish documents.

Qualifications

• 1–3 yrs of proposal experience or transferrable skills.
• Strong English writing and proofreading abilities.
• Proficient with Microsoft Office, Acrobat, and SharePoint.
• Able to work in a fast-paced, deadline-driven environment.
• Collaborative team player with clear communication.

Responsibilities

• Serve as single point of contact with the client and manage deliverables.
• Develop proposal outline, schedule kickoff calls, ensure RFP compliance.
• Write executive summaries, project descriptions, resumes and standard responses.
• Support design of graphics and manage proposal content libraries.
• Maintain records on proposals, results, lessons learned and debriefs.
• Participate in proposal strategy and reviews.
• Oversee submission management and bid library documentation.

Skills

Proposal coordination

Strong writing

English proficiency

Team collaboration

Adaptability

Education

Post-secondary education

Tools

Microsoft Word

PowerPoint

Adobe Acrobat

SharePoint

Job description

Description

Bodell Construction an Aecon Company leads the way in industrial construction and water infrastructure, providing clients in Canada and the U.S. with vertically integrated solutions and exceptional execution.

Reporting to the Proposal Manager, the Proposal Coordinator is responsible for overall coordination of the proposal from the bid/no bid review to the contract execution. This position will use strong organizational and communication skills, to assist the estimating team in initiating new bids/proposals in a fast paced, deadline driven environment while maintaining confidentiality. This is an office-based position, with hybrid flexibility.

Requirements

What You'll Do Here:

• Act as single point of contact with the client, break out and assign deliverables, develop proposal outline, schedule/facilitate kickoff calls and touchpoints, ensure RFP compliance, facilitate reviews, perform final polish and quality control on all documents, manage the post-bid clarifications, and build proposal presentation PowerPoints.
• Write various proposal sections, as needed, including executive summaries, project descriptions, resumes, standard responses, and support writing/developing new plans with the operations/estimating teams.
• When required support designing/conceptualizing graphics.
• Assist in managing, monitoring, and maintaining the proposal content management database, and content libraries.
• Support in keeping accurate records on proposals, results, process lessons learned and debriefs.
• Participate in proposal strategy and review sessions.
• Responsible for document management of the submission and support the content/document management of the bid library.

What You Bring to the Team:

• A self-motivated team player with 1-3 yrs of proposal experience, and/or completion of post-secondary education that has transferrable skills for this role.
• Strong English language and writing skills, with a high attention to detail and the ability to proofread and edit content.
• Strong computer skills and expertise in Microsoft Office (specifically Word and PowerPoint), Adobe Acrobat, and SharePoint.
• Ability to perform in a fast-paced/agile environment with competing priorities and capable of critical thinking and problem solving.
• Ability to work in a collaborative team environment with shared goals.