Proposal Process Manager

Moog Inc; Buffalo (NY); On-site; USD 90,000 - 125,000; Full time

Benefits offered by this job

Bonus opportunities

401(k) matching

Flexible paid time off

Tuition Assistance

Job summary

Moog Inc is seeking a Proposal Process Manager to oversee the complete proposal lifecycle at its Buffalo, NY location. The successful candidate will be responsible for coordinating cross-functional teams and ensuring the quality and timely submission of winning proposals while promoting strong customer relationships.

The role requires a Bachelor’s degree in Engineering or Business, along with significant experience in proposal management. Competitive financial rewards, work-life balance initiatives, and professional development opportunities will be provided.

Qualifications

• BS in an Engineering or Business field.
• 5+ years of experience in proposal process management or program management.
• Experience using CRM tools for tracking proposals.

Responsibilities

• Manage the proposal lifecycle from intake to submission.
• Coordinate cross-functional teams to generate winning proposals.
• Create and manage proposal schedules and deliverables.

Skills

Proposal process management

Program management

CRM tools

Communication skills

Collaboration skills

Education

Bachelor’s Degree in Engineering or Business

Tools

CRM software

Job description

Moog is a performance culture that empowers people to achieve great things. Our people enjoy solving interesting technical challenges in a culture where everyone trusts each other to do the right thing. For you, working with us can mean deeper job satisfaction, better rewards, and a great quality of life inside and outside of work.

Job Title

Proposal Process Manager

Reporting To

Director, Space Sect Adv Programs

Work Schedule

Onsite - Buffalo, NY

Moog’s Space Division delivers high performance solutions that generate customer confidence across commercial, civil, and defense space programs. The ever‑evolving markets we serve require innovation and allow for constantly developing career opportunities. Our expansive defense portfolio is aligned with U.S. military priorities and our mission of “equipping those who defend freedom.”

Moog Space Division is looking for a Proposal Process Manager on‑site in WNY. You will report to the Growth and Strategy Team and coordinate the end‑to‑end process of responding to customer Requests for Information (RFIs) and Requests for Proposals (RFPs). You will be responsible for the generation of high‑quality, compliant, winning proposals on time and with maximum efficiency. You will facilitate the functional, legal, and compliance aspects of contract acceptance and support the entire Division’s interests.

Responsibilities

• Manage the proposal lifecycle from intake and kickoff through writing, reviews, production, submission, and post‑submission debriefs.
• Coordinate cross‑functional proposal execution teams (Business Development, Engineering, Contracts, Program Management, Cost and Pricing, Operations) to generate winning proposals that fuel Moog growth.
• Create and manage proposal response schedules, assign tasks, track milestones, and ultimately deliver proposals on time.
• Coordinate Legal, Contract and Compliance reviews.
• Track status and maintain proposal archives.
• Promote customer intimacy and relationships that help us grow with our best customers.
• Provide timely and accurate inputs into CRM, ensuring overall accuracy.
• Maintain content and templates; build and curate a proposal content library, standard templates, boilerplate language, and past‑performance references.
• Optimize process and tools; implement or manage proposal automation, content management, version control, and submission tools.
• Assist in overall Division CRM maintenance activities.

Qualifications

• Bachelor’s Degree (BS) in an Engineering or Business field.
• Minimum of five (5) years of experience in proposal process management or program management.
• Experience using CRM tools to track opportunities, proposal process, and bookings forecasting.
• Communication and collaboration skills for both internal and external customers.
• Ability to manage through influence without direct line reporting in a fast‑paced growth environment.
• Experience in the space industry is a plus.
• Ability to obtain a U.S. DoD security clearance.
• Ability to access U.S. export‑controlled information (ITAR).

Benefits

• Financial Rewards: great compensation package, bonus opportunities, matching 401(k), and the ability to participate in Employee Stock Purchase Plan (select locations), Flexible Spending and Health Savings Accounts.
• Work/Life Balance: Flexible paid time off, holidays and parental leave program, relocation assistance.
• Health & Welfare: Comprehensive insurance coverage including medical, dental, vision, life, disability, Employee Assistance Plan (EAP) and other supplemental benefit coverages.
• Professional Skills Development: Tuition Assistance, mentorship and coaching opportunities, leadership development and other personal growth programs.
• Culture: Warm, respectful, family‑like environment driven by our 12 core values. Multiple Employee Resource Groups led by our employees, open and welcoming to all.

Salary

Buffalo, NY $90,000.00–$125,000.00 Annually

Salary Disclaimer

The base salary range represents the low and high end of the Moog salary range for this position in the given work location. Actual salaries will vary depending on factors including but not limited to location, experience, and performance. The range(s) listed is just one component of Moog’s total compensation package for employees. Other rewards may include annual bonuses, employee stock purchase plan, an open paid time off policy, and many region‑specific benefits.

This position requires access to U.S. export‑controlled information.

EOE/AA Minority/Female/Gender Identity/Disability/Veteran

Moog is an Equal Opportunity Employer, and as such affirms the right of every person to participate in all aspects of employment without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, contact our Human Resources department via phone at 844‑367‑5787.