Proposal Process Manager

Moog Inc.; Buffalo (NY); On-site; USD 90,000 - 125,000; Full time

Benefits offered by this job

Competitive compensation package

Bonus opportunities

Flexible paid time off

Tuition assistance

Job summary

Moog Inc. in Buffalo, NY is seeking a skilled Proposal Manager to oversee the full proposal lifecycle. The role involves coordinating cross-functional teams and managing schedules to ensure timely and compliant proposal submissions.

Applicants should possess a Bachelor’s Degree in an Engineering or Business field and at least five years of relevant experience. The position offers a competitive salary, flexible paid time off, and comprehensive benefits.

Qualifications

• Minimum of five years of experience in proposal or program management.
• Experience using CRM tools to track opportunities and proposal processes.
• Ability to manage through influence in a fast-paced environment.

Responsibilities

• Manage the proposal lifecycle from intake through submission.
• Coordinate cross-functional proposal execution teams.
• Create and manage proposal response schedules.

Skills

Proposal process management

Strong communication skills

CRM tools proficiency

Collaboration skills

Education

Bachelor’s Degree in Engineering or Business

Job description

You will coordinate the end‑to‑end process for responding to customer RFIs and RFPs, generating high‑quality, compliant proposals on time and ensuring the best interests of the Space Division.

Responsibilities

• Manage the proposal lifecycle from intake and kickoff through writing, reviews, production, submission, and post‑submission debriefs.
• Coordinate cross‑functional proposal execution teams, including Business Development, Engineering, Contracts, Program Management, Cost and Pricing, and Operations.
• Create and manage proposal response schedules, assign tasks, track milestones, and deliver proposals on time.
• Coordinate Legal, Contract, and Compliance reviews.
• Track status and maintain proposal archives.
• Promote customer intimacy and relationships that help grow the business with key customers.
• Provide timely and accurate inputs into the CRM system, ensuring overall accuracy.
• Maintain content and templates; build and curate a proposal content library, standard templates, boilerplate language, and past‑performance references.
• Optimize process and tools by implementing or managing proposal automation, content management, version control, and submission tools.
• Assist in overall Division CRM maintenance activities.

Qualifications

• Bachelor’s Degree (BS) in an Engineering or Business field.
• Minimum of five (5) years of experience in proposal process management or program management.
• Experience using CRM tools to track opportunities, the proposal process, and bookings forecasting.
• Strong communication and collaboration skills for both internal and external customers.
• Ability to manage through influence without direct line reporting in a fast‑paced growth environment.
• Experience in the space industry is a plus.
• Ability to obtain a US DoD security clearance.
• Ability to access US export‑controlled information (ITAR).

Benefits

• Competitive compensation package, bonus opportunities, matching 401(k), employee stock purchase plan (select locations), flexible spending, and health savings accounts.
• Flexible paid time off, holidays, parental leave program, relocation assistance.
• Comprehensive insurance coverage, including medical, dental, vision, life, disability, Employee Assistance Plan (EAP), and other supplemental benefits.
• Tuition assistance, mentorship and coaching opportunities, leadership development and other personal growth programs.
• Respectful and inclusive work culture driven by Moog’s 12 core values and supported by multiple Employee Resource Groups.

Salary Range

Buffalo, NY $90,000.00–$125,000.00 annually

EEO Statement

Moog is an Equal Opportunity Employer, affirming the right of every person to participate in all aspects of employment without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, contact our Human Resources department at 844‑367‑5787.