Proposal Manager - Transportation

WGI; Tampa (FL); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k with match

PTO

Holidays

HSA with company contribution

Pet insurance

Employee assistance program

Job summary

WGI, a leading national consulting firm, seeks a Proposal Manager for Transportation to lead strategy and coordination across pursuit lifecycles in multiple FL offices, including Tampa, Miami, and Orlando. The role collaborates with pursuit managers, coordinators, and technical staff to create compliant, client-centric proposals.

The position emphasizes strategic thinking, time management, and quality control, with a focus on go/no-go decisions, win strategies, and resume/boilerplate updates.

Qualifications

• Bachelor's degree preferably in English, Communications, Journalism, or Marketing.
• Minimum 5 years of experience in the A/E/C industry preparing proposals for federal, state, and municipal clients.
• Ability to work well with others (supervisor, department managers, project managers, proposal coordinators, and others in business development).
• Pre-employment drug screening is a condition of employment.

Responsibilities

• Support Transportation pursuit managers on pre-marketing efforts and participate in go/no go process
• Collaborate with Transportation pursuit managers in strategic planning, identify customer concerns and develop win strategies
• Manage the proposal teams, including coordinators and specialists
• Be versed in Transportation Division strategic and business plans
• Coordinate the production of compliant proposals and follow the proposal management process
• Coordinate with technical staff and subconsultants for proposal content
• Coordinate with graphic designers for proposal graphics
• Analyze debriefs and apply lessons learned to strategy and reviews
• Lead proposal production planning meetings and coordinate presentation production
• Participate in presentation practices and assist during rehearsals
• Ensure quality of all produced material (messages, spelling, grammar)
• Proactively update resumes, project descriptions, and boilerplate material
• Responsible for page-turned quality control
• Assist coaching proposal coordinators in WGI's proposal production process

Skills

Strategic thinking

Proposal writing

Time management

Interpersonal skills

Attention to detail

Team coordination

Delegation

AI usage

Overtime flexibility

Communication

Education

Bachelor's degree in English/Communications/Journalism/Marketing

Tools

Adobe InDesign

Adobe Illustrator

Adobe Photoshop

Adobe Acrobat

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

AI tools

Job description

Proposal Manager - Transportation

Job ID: 2026-3803

Category: Transportation

Type: Full Time

Job Locations: US-FL-Tampa | US-FL-West Palm Beach | US-FL-Fort Lauderdale | US-FL-Gainesville | US-FL-Miami | US-FL-Orlando | US-FL-Tallahassee | US-FL-Jacksonville

We are currently seeking a Proposal Manager, Transportation with 10+ years of experience to be part of our Business Development Division in our West Palm Beach, Fort Lauderdale, Miami, Tampa, Orlando, Gainesville, Tallahassee, or Jacksonville, FL office.

The focus of this position is strategy and coordination. A proposal manager works directly with pursuit managers and business development staff throughout most of the pursuit life cycle, from pre-marketing to final selection. The proposal manager will work with a team of proposal coordinators to create compliant winning proposals. This role includes participating in go/no go decisions, supporting pursuit managers with developing client-centric content that effectively communicates our team's value proposition, effective coordination of proposal production, and quality control.

This position requires exceptional strategic thinking, effective time management, attention to detail, planning, organization, and coordination skills. Interpersonal, coaching, and delegation skills will also be important for successful performance in this role.

At WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. We work to stay ahead of the curve by investing in the latest tools and technology. As one of the nation's top consulting firms, we consistently strive to promote efficiency, cultivate a culture our associates can proudly embrace, and empower our associates to advance their career growth at WGI, and beyond.

WGI is always looking for remarkable individuals to join our team and help us grow in our vision. If you think you are an innovative, self-motivated team player, and want to shape your community, join our WGI team today!

WGI offers a complete Benefits package, including medical, dental, vision, LTD and STD, life insurance, 401k with match, PTO, holidays, HSA with company contribution, pet insurance, and employee assistance program.

Responsibilities

• Support Transportation pursuit managers on pre-marketing efforts and participates in go/no go process
• Collaborate with Transportation pursuit managers in strategic planning that includes evaluating pre-marketing intelligence, identifying customer concerns and key issues, and developing win strategies
• Manage the proposal teams, including coordinators and specialists
• Be versed in Transportation Division strategic and business plans
• Coordinate the production of compliant proposals, following proposal management process
• Coordinate with technical staff and subconsultants development of proposal content and information
• Coordinate with graphic designers to develop graphic elements for the proposals or presentations
• Analyze debriefs and apply lessons learned to add value to strategy and reviews
• Facilitate proposal production planning meetings
• Coordinate presentation production
• Participate in presentation practices and assist during rehearsals
• Ensure quality of all produced material including messages, consistency, spelling, and grammar
• Proactively lead the update effort of resumes, project descriptions, project photos, and additional boilerplate material
• Responsible for page-turned quality control
• Assist coaching proposal coordinators in WGI's proposal production process

Qualifications

Qualifications/Skills:

• Strategic thinking, message development, and problem-solving
• Thorough understanding of effective proposal and presentation best practices and tools, including how to convey messages, themes, differentiators, and responses to evaluation criteria clearly and effectively
• Strong proposal writing and editing skills, including grammar and style
• Very strong organizational and time management skills
• Ability to work and coordinate efforts across the firm's geographic reach
• Professional demeanor and excellent interpersonal skills
• Work ownership, accountability, reliability, a positive "can-do" attitude, and eagerness to learn and contribute to the team
• Assertive, resourceful, problem solver
• Must be able to adjust to multiple, concurrent deadlines and delegate
• Attention to detail and ability to provide feedback constructively
• Intermediate/Advanced skills in Adobe software (InDesign, Illustrator, Photoshop, and Acrobat)
• Intermediate/Advanced skills in Microsoft Office software (Word, Excel, PowerPoint, and Teams)
• Effective use of AI a plus
• Must be flexible and willing to work overtime when needed

Knowledge, Experience, and Other Requirements:

• Bachelor's degree preferably in English, Communications, Journalism, or Marketing
• Minimum 5 years of experience in the A/E/C industry preparing proposals for federal, state, and municipal clients
• Must have the ability to work well with others (e.g., supervisor, department managers, project managers, proposal coordinators, and anyone involved in business development efforts)
• Pre-employment drug screening is a condition of employment

Knowledge and Experience Desired:

• Experience preparing proposals for Transportation services, including FDOT, NCDOT, and/or TxDOT
• Experience with strategic initiatives and delegation

Applicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over sponsorship of employment visas.

Physical Demands

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office setting. Hand-eye coordination is necessary to operate a computer, keyboard and mouse. Use of a telephone headset will allow for virtual communication with team members through Zoom and/or Microsoft Teams. While performing the duties of this job, the employee is often required to sit for prolonged periods, use hands/fingers to handle, feel or operate objects, tools or controls and reach with hands and arms, speak and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.