Proposal Coordinator Assistant

WGI; Tampa (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

WGI seeks a Proposal Coordinator Assistant for our Transportation Business Development division in Tampa or Orlando, Florida. This entry-level role supports proposal and business development teams with 0 to 3 years of relevant experience, focusing on resumes, project sheets, and proposal templates. The ideal candidate will have strong communication, organizational skills, attention to detail, and a willingness to learn.

No sponsorship available for U.S. work authorization.

Qualifications

• Written and verbal communication skills.
• Organizational and time management skills.
• Ability to follow instructions, resourcefulness, and a positive “can-do” attitude.
• Self-starter and motivated to learn new skills.
• Detail-oriented and quality-minded.
• Basic skills in Adobe InDesign and Acrobat and Microsoft Office software.
• Applicants must be authorized to work in the U.S. on a full-time basis; no sponsorship available.

Responsibilities

• Assist in preparing and formatting resumes, SF330s, project sheets, and proposal templates.
• Gather and coordinate information for new project sheets with marketing staff.
• Maintain and update proposal and CRM libraries, including opportunity and contact records in AEC360.
• Support proposal development, including editing, formatting, compliance review, and page-turn reviews.
• Coordinate proposal production logistics: printing, covers, tabs, and shipping/delivery.
• Participate in proposal production meetings to understand and support WGI's coordination process.
• Assist with the proposal closing process and ensure proper archival of documents.
• Update resumes and other marketing materials in AEC360.
• Follow up on opportunity outcomes and update AEC360 accordingly.
• Collaborate with subconsultants to gather necessary proposal information.
• Attend internal team meetings to stay aligned on proposal and marketing activities.

Skills

Communication skills

Organization & time management

Follow instructions

Self-motivation

Attention to detail

Flexibility / overtime

Education

Bachelor’s degree in English, Communications, Marketing, or equivalent

Tools

InDesign

Acrobat

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

We are seeking a Proposal Coordinator Assistant with 0 to 3 years of relevant experience for our Transportation Business Development Division in our Tampa or Orlando, Florida, office.

The focus of this position is supporting the Proposal and Business Development teams for Transportation and Geospatial. This position requires attention to detail, a learning attitude, ability to follow instructions, resourcefulness, as well as good time and priority management skills.

At WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. WGI takes pride in being one of the nation’s top consulting firms -- and we have the awards to prove it. We work to stay ahead of the curve by investing in the latest tools and technology.

WGI is always looking for remarkable individuals to join our team and help us grow in our vision. If you think you are an innovative, self-motivated team player and want to shape your community, join our WGI team today!

• Assist in preparing and formatting resumes, SF330s, project sheets, and proposal templates
• Gather and coordinate information for new project sheets with marketing staff
• Maintain and update proposal and CRM libraries, including opportunity and contact records in AEC360
• Support proposal development, including editing, formatting, compliance review, and page-turn reviews
• Coordinate proposal production logistics: printing, covers, tabs, and shipping/delivery
• Participate in proposal production meetings to understand and support WGI's coordination process
• Assist with the proposal closing process and ensure proper archival of documents
• Update resumes and other marketing materials in AEC360
• Follow up on opportunity outcomes and update AEC360 accordingly
• Collaborate with subconsultants to gather necessary proposal information
• Attend internal team meetings to stay aligned on proposal and marketing activities

Qualifications

• Written and verbal communication skills
• Organizational and time management skills
• Ability to follow instructions, resourcefulness, and a positive “can-do” attitude
• Self-starter and motivated to learn new skills
• Detail-oriented and quality-minded
• Basic skills in Adobe software (InDesign and Acrobat) and Microsoft Office software (Word, Excel, PowerPoint, Teams)
• Must be flexible and willing to work overtime, when needed
• Applicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over sponsorship of employment visas.

Knowledge, Experience, And Other Requirements

• Must have the ability to thrive in a collaborative environment and work well with others
• 0 to 3 years of relevant experience preferred
• Bachelor’s degree in English, Communications, Marketing, or equivalent demonstrated experience

Physical Demands

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office setting. Hand-eye coordination is necessary to operate a computer, keyboard and mouse. Use of a telephone headset will allow for virtual communication with team members through Zoom and/or Microsoft Teams. While performing the duties of this job, the employee is often required to sit for prolonged periods, use hands/fingers to handle, feel or operate objects, tools or controls and reach with hands and arms, speak and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Applicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over sponsorship of employment visas.

If you have what it takes to join our growing organization and want to be part of a dedicated team, WGI provides a competitive salary, excellent benefits, and an outstanding work environment. Equal Opportunity Employer/Veterans/Disabled.