Proposal Manager (Remote, anywhere in the USA, MD/DC/VA preferred)

Axiom Consultants; Rockville (MD); Remote; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical/dental/life insurance

401(k) match

Job summary

Axiom Consultants seeks a Proposal Manager to lead and manage all phases of the federal proposal development process in response to U.S. government RFPs. This remote role can be based anywhere in the USA, with preference for MD/DC/VA proximity.

You will coordinate inputs from technical, management, and finance teams to deliver compliant, on-time proposals. You will work with leadership and project teams to identify opportunities, drive content from SMEs, and ensure high-quality, win-ready

Qualifications

• 7+ years’ experience managing U.S. federal government proposals.
• Experience leading full lifecycle proposal management from RFP to submission.
• APMP Foundation/Practitioner/Professional or Shipley training preferred.
• Knowledge of FAR and government contracting.

Responsibilities

• Owns all bids and proposals, including RFIs, RFQs, RFPs and informal requests for information.
• Leads proposal development for oral presentations, coordinating scripting, storyboarding, slide development and rehearsal.
• Applies end-to-end capture-to-proposal methods to transition from capture to coordinated proposal effort.
• Develops and maintains compliance matrices, requirements traceability, annotated outlines, and proposal schedules.
• Plans color-team reviews (Pink, Red, Gold, White Glove) and drives recovery and final production.
• Ensures 100% compliance with all RFP instructions, evaluation criteria, and submission requirements.

Skills

Communication

Writing

Oral presentation

APMP

MS Office

Education

Bachelor's degree in related field

Tools

SharePoint

MS Project

MS Teams

Proposal management tools

Job description

Proposal Manager

This position is Remote and can be based anywhere within USA. MD/DC/VA area is preferred.

Can you navigate the shark-infested waters of federal proposal management and come back with the win?

Axiom Consultants is an award-winning, woman-owned small business that helps federal agencies solve their toughest missions, and we are looking for a Proposal Manager who thrives under deadline pressure and turns complex solicitations into winning proposals.

As our Proposal Manager, you will lead and manage all phases of the proposal development process in response to U.S. government requests for proposals (RFPs). You will help identify proposal opportunities; manage all aspects of proposal preparation, revision, and submission; and orchestrate inputs from the technical, management, and finance teams. You will work shoulder-to-shoulder with Axiom leadership and customer project teams, including subject matter experts, developers, and project managers, to deliver compliant, compelling, and on-time proposals. Shark Hunters and Proposal Managers, please read on.

Essential Duties and Responsibilities include but are not limited to the following:

• Owns all bids and proposals, including RFI's, RFQ's, RFP's (RFx's), and a variety of informal requests for product and project information

• Leads proposal development for oral presentations. Coordinates with teams for scripting, storyboarding, slide development, and rehearsal of the presentation team.
• Applies proven ability to use end-to-end capture-to-proposal tools/platforms to help drive the transition from capture to a coordinated proposal effort.
• Develops and maintains compliance matrices, requirements traceability, annotated outlines, and proposal schedules; performs requirement shredding of the RFP, PWS/SOW, Sections L and M, and evaluation criteria.
• Plans and leads color-team reviews (Pink, Red, Gold, and White Glove) and drives recovery and final production.
• Ensures 100% compliance with all RFP instructions, evaluation criteria, and submission requirements prior to submission.

• Collects and incorporates all technical, management, and pricing content in accordance with established formats and approved schedules
• Schedules reports on proposal activities to the business development team and executive leadership
• Manages and schedules resources, project timelines, and production efforts to ensure timely support on proposal responses and partnership needs
• Consults with technical, capture, pricing, and other Subject Matter Experts (SMEs) to ensure strategic presentation and flow of content to maximize win probability
• Establishes proposal best practices and policies
• Supports writing and editing for RFIs, white papers and proposals
• Assists in the analysis of proposal outcomes
• Helps and coordinates data calls
• Refines and manages SharePoint site for proposal status tracking and placement of proposal artifacts

Qualifications:

• Excellent writing, communication and presentation skills, with demonstrated experience preparing and managing government proposals and grants.
• Knowledge of government contract types, GSA and FAR preferred
• Extensive understanding of capture plans and proposal process
• APMP certification (Foundation, Practitioner, or Professional) or Shipley training preferred Proficient in Microsoft Office suite such as Outlook, Excel, Word, PowerPoint, SharePoint, MS Project, and MS Teams, as well as proposal/capture management tools.
• Expert at delivering high-quality management and technical proposal volumes
• Ability to work with executive leadership throughout the proposal process

Education/Experience:

• Bachelor's degree in Marketing, Communications, Journalism, Technical Writing, Business Administration, or related field; or equivalent experience
• 7+ years' experience managing and leading U.S. federal government proposals, including full-lifecycle proposal management (not merely proposal writing/development alone). Demonstrated ownership of proposal schedules, compliance, color-team reviews, cross-functional teams, subcontractor proposal management, and submission compliance from RFP release through submission.

Additional Desired Skills/Requirements:

• Strong working knowledge of the new and revised FAR clauses (including the Revolutionary FAR Overhaul) as they relate to small business programs and proposal development.
• Current knowledge of proposed changes to SBA small business size standards and NAICS code revisions, and how those changes affect set-aside eligibility, size status, and teaming decisions

• Demonstrated ability to make informed decisions, manages workloads, and meets deadlines independently
• A track record of successfully managing high-visibility and complex Federal proposals, as well as multiple, concurrent GWAC or Agency-specific task order responses.
• The ability to assist in the development of win strategies
• The candidate should also possess strong oral and written communication, problem-solving skills, and be a team player
• The successful candidate will also be able to pass background screening prior to employment
• US Citizenship or work-authorization

Axiom offers competitive compensation packages including comprehensive medical/dental/life insurance and matching 401(k) contribution.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)