Proposal Manager II

Woolpert; United States; On-site; USD 75,000 - 94,000; Full time

Benefits offered by this job

Freedom to Work program

Principal program

Flexible paid time off

Career development

Health insurance

Paid sick time

Job summary

Woolpert is hiring a Proposal Manager to lead the proposal process for US federal opportunities, reporting to the Head of Industry Pursuits. You will coordinate cross-functional teams, manage schedules, and shape win strategies for competitive bids across government agencies such as US Army, USACE, NOAA, USGS, and VA.

The role emphasizes process leadership, content development, and thoughtful QA/QC, with mentorship of coordinators and interns in a fast-paced environment.

Qualifications

• BA/BS in relevant field; 5–8 years technical/AEC industry experience or 12+ years relevant AEC experience.
• Specific federal/government proposal experience and federal contracting vehicle knowledge (SF330, GSA, IDIQ, OASIS+ BPA, OTA, etc.).
• Strong interpersonal, verbal and written communication; ability to work in a team and develop relationships.
• Strong attention to detail; ability to prioritize multiple deadlines.
• Proficient with Microsoft Office, InDesign, and Adobe Acrobat.

Responsibilities

• Lead proposal process: analyze solicitation, develop pursuit schedule, coordinate content development, and engage resources.
• Develop draft proposals and lead color review meetings.
• Ensure QA/QC processes and compliance.
• Coordinate interviews and prep with marketing and creative teams.
• Manage opportunity, project and staff data in ERP.

Skills

Proposal management

Federal contracting

Communication

Team collaboration

MS Office / Adobe

Education

BA/BS in relevant field

Tools

InDesign

Adobe Acrobat

Job description

We seek to move the world forward through innovative thinking.

Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work®, Woolpert embraces progress and innovation to create limitless opportunities for career growth.

Position Overview

Woolpert is hiring a Proposal Manager to join our dynamic Proposal team. This position reports to the Head of Industry Pursuits and is responsible for leading the proposal process for specific identified opportunities to professionally position Woolpert for work. This proposal manager would support projects the firm’s portfolio of US Federal agency clients including but not limited to US Army, US Air Force, US Army Corps of Engineers (USACE), US Department of Veteran Affairs, US Geological Survey (USGS), and National Oceanic and Atmospheric Administration (NOAA) Working collectively with market leaders, program directors, project managers, technical subject matter experts (SMEs), and other department resources, the proposal manager is responsible for managing the development of cohesive proposals including maintaining schedules, organizing resources, coordinating assignments and reviews, implementing win strategy, ensuring compliance, resolving internal team issues, and providing process leadership for PRIME pursuits.

As a level II, this position leads increasingly complex pursuit submissions, including IDIQ and recompete submissions, and understands the role of proposals in the firm’s business development process.

We are unable to provide visa sponsorship for this position. Applicants must already possess work authorization in the country the job is located.

What You Will Do

• Lead proposal process through analyzing/outlining solicitation documents, developing pursuit schedule, coordination of technical solution/content development, and engages creative resource support.
• Develop draft proposal documents for and lead color review meetings.
• Ensure established quality assurance/quality process is followed.
• Participate in and/or attends pursuit pre-RFP meetings.
• Maintain opportunity, project, and staff data in firm ERP database.
• Coordinate shortlist interview preparation with marketing manager and creative team.
• Coordinate technical writing assignments with subject matter leadership team.
• Perform cross-market compliant QA/QC reviews.
• Identify and support creation of reusable content.
• Research ERP data for experience, teaming, and client history to use in proposals.
• Participate in capture planning to develop proposal solutions and win themes.
• Support proposal process improvement through internal lessons learned and client debrief.
• Actively mentor proposal coordinators and interns.
• Active participation/leadership in industry trade organizations (APMP, SMPS) is a plus.

What You Will Bring

• BA/BS in relevant field and 5-8 years technical/AEC industry experience or 12+ years relevant AEC experience.
• Specific federal/government proposal experience and federal contracting vehicle knowledge required (SF330, GSA, IDIQ, OASIS+ BPA, OTA, etc.)
• Strong interpersonal, verbal and written communication skills with ability to work in a team environment, positively influence others, and develop strong internal and external relationships.
• Strong attention to detail and ability to prioritize multiple deadlines.
• Proficient with Microsoft Office, InDesign, and Adobe Acrobat.
• Excellent problem-solving skills, time management, organizational, and record-keeping skills
• You thrive working in a fast-paced, highly driven environment and can adapt quickly to changing conditions and priorities
• A high level of self-motivation

Benefits You Will Love

Certified as a Great Place to Work, Woolpert is one of the fastest-growing architecture, engineering, and geospatial companies in the world. With over 75 offices and countless projects around the globe, you’ll work on meaningful assignments that improve quality of life around the world. In addition to offering competitive pay, we provide employees with a robust set of unique benefits, including:

• Freedom to Work program: Set your own schedule and location (as appropriate).
• Principal program: Earn the opportunity to become an owner of the firm.
• Flexible paid time off/vacation: Take time off when it makes sense for you and your team.
• Career development: Explore a wide range of learning and growth opportunities within and across industries.
• Health, life, vision, and dental insurance: Cover all your medical bases.
• Paid sick time, retirement plan, fitness reimbursement, pet insurance, identity protection, technology stipend, employee assistance program, and more!

Base pay offered may vary depending on job-related knowledge, skills, and experience.

Pay Range

$75,400 - $94,300 USD

Find out more about what Woolpert has to offer here: http://woolpert.com/about-us/

Woolpert is an equal-opportunity employer.

Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement.

Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting your Recruiter