Proposal Manager

Caplock Security LLC; United States; Remote; USD 110,000 - 150,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Health insurance

Paid time off

Training & development

Vision insurance

Job summary

Caplock Security is seeking an experienced Proposal Manager to lead the full lifecycle of federal proposal development—from solicitation analysis through submission—for IT, cybersecurity, and AI/Data Analytics initiatives. This individual contributor role owns proposal strategy, schedule, and compliance while also writing and editing content.

The position is remote but preferred to be in the Eastern Time Zone.

Qualifications

• Bachelor's degree (or equivalent experience) in a related field.
• 3 years of federal proposal experience, including 2 years managing proposals in a government contracting environment.
• Demonstrated success across multiple contract types (IDIQ, BPA, Task Order, GWAC, FFP, Cost-Reimbursable) with full FAR/DFARS compliance.
• Hands-on experience with color team reviews.
• Strong understanding of federal acquisition platforms (SAM.gov, GSA eBuy, PIEE, Deltek GovWin).
• Advanced Microsoft 365 proficiency (Word, Excel, PowerPoint, Teams, SharePoint).
• Exceptional writing, editing, and organizational skills.

Responsibilities

• Lead the full proposal lifecycle—from RFP/RFQ/RFI analysis through submission and post-submission debrief.
• Build and maintain proposal schedules, compliance matrices, and outlines aligned to Section L/M.
• Lead kickoff meetings and color team reviews (Pink/Red/Gold/White Glove) with feedback-driven revisions.
• Coordinate inputs from SMEs, capture managers, contracts, pricing, and executive leadership.
• Write and edit proposal content: executive summaries, technical approaches, management/staffing plans, and past performance narratives.
• Coordinate with designers on charts, infographics, and visuals.
• Oversee final production and submission via SAM.gov, GSA eBuy, PIEE, or other required platforms.
• Maintain reusable content libraries, boilerplate, and past performance write-ups.
• Conduct lessons-learned reviews to continuously improve win rate.

Skills

Federal proposal experience

Color team reviews

Project management

Exceptional writing/editing

Ability to manage deadlines

Communication skills

Education

Bachelor's degree or equivalent experience

Tools

SAM.gov

GSA eBuy

PIEE

Deltek GovWin

Adobe Creative Suite

RFPIO

Loopio

Job description

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Vision insurance

Proposal Manager

Job description

Do you have what it takes to help win the mission? Every federal contract Caplock Security delivers, starts with a proposal that has to land. We're looking for someone who can own that process start to finish — schedule, compliance, strategy, and the writing itself.

About the Role

Caplock Security is seeking an experienced Proposal Manager to lead the full lifecycle of federal proposal development — from solicitation analysis through submission — for pursuits spanning IT, AI/Data Analytics, Cybersecurity, Application Development, Operations and Program Management. This individual contributor role owns proposal strategy, schedule, and compliance while also writing and editing proposal content directly. This position is remote but is preferred to be in the eastern standard time zone.

What You'll Do

• Lead the full proposal lifecycle — from RFP/RFQ/RFI analysis through submission and post-submission debrief
• Build and maintain proposal schedules, compliance matrices, and outlines aligned to Section L/M
• Lead kickoff meetings and color team reviews (Pink/Red/Gold/White Glove), capturing feedback and driving revisions
• Coordinate inputs from SMEs, capture managers, contracts, pricing, and executive leadership
• Write and edit proposal content: executive summaries, technical approaches, management/staffing plans, and past performance narratives
• Coordinate with designers on charts, infographics, and visuals
• Oversee final production and submission via SAM.gov, GSA eBuy, PIEE, or other required platforms
• Maintain reusable content libraries, boilerplate, and past performance write-ups
• Conduct lessons-learned reviews to continuously improve win rate

Required Qualifications

• Bachelor's degree (or equivalent experience) in Business, English, Communications, or related field
• 3 years of federal proposal experience, including 2 years managing proposals in a government contracting environment
• Demonstrated success across multiple contract types (IDIQ, BPA, Task Order, GWAC, FFP, Cost-Reimbursable) and full compliance with FAR/DFARS
• Hands-on experience with color team reviews
• Strong understanding of federal acquisition platforms (SAM.gov, GSA eBuy, PIEE, Deltek GovWin, or similar)
• Advanced Microsoft 365 proficiency (Word, Excel, PowerPoint, Teams, SharePoint)
• Exceptional writing, editing, and organizational skills
• Genuine openness to AI and tech enabled efficiency
• Able to manage multiple concurrent deadlines
• U.S. citizenship required for access to controlled solicitation materials
• Must pass a background check
• Ability to obtain a security clearance if required (varies by contract)

Preferred Qualifications

• Shipley or APMP methodology knowledge; APMP certification a plus
• Experience in Cybersecurity, IT, AI/Data Analytics, or Application Development proposals
• Familiarity with Adobe Creative Suite or proposal management tools (RFPIO, Loopio, etc.)
• Active security clearance a plus, though not required for all contracts

Caplock Security is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

This is a remote position.