Federal Proposal Manager (Remote)

QualX Corporation; Springfield, Northern (VA, KY); Hybrid; USD 100,000 - 120,000; Full time

Benefits offered by this job

Fully remote work

Competitive compensation

Diversity and inclusion

Job summary

QualX Corporation is seeking aProposal Manager to lead federal proposals from start to finish. The role oversees 3–5 simultaneous efforts, coordinating cross-functional teams and ensuring on-time, compliant submissions.

You will shape strategies, manage content, and leverage AI-enabled workflows to accelerate development while maintaining high quality and alignment with RFP requirements.

Qualifications

• 3–5 years of experience managing federal government proposals.
• Experience serving as proposal manager on federal proposals valued from $10M to $100M+.
• Ability to manage 3–5 concurrent proposal projects in a fast-paced federal contracting environment.
• Experience supporting RFIs, Sources Sought responses, or white papers.
• Experience in a federal contracting environment and knowledge of procurement processes.

Responsibilities

• Successfully lead and deliver 3–5 simultaneous proposal efforts with cross-functional teams.
• Develop and manage proposal schedules, outlines, compliance matrices, and submission requirements.
• Coordinate cross-functional teams including SMEs, pricing, and leadership to drive execution.
• Write, edit, and finalize executive summaries, management approaches, and past performance volumes.
• Ensure proposal content aligns with solicitation requirements and federal guidelines.
• Facilitate proposal meetings, color team reviews, and status updates to leadership.
• Support RFIs, Sources Sought responses, and white papers for early opportunity positioning.
• Conduct market research to support capture strategies and proposal development.
• Maintain and update proposal content libraries and templates; leverage AI-enabled tools.
• Track and manage multiple proposal timelines, deliverables, and dependencies.

Skills

Proposal Management

Federal Proposals

RFP Compliance

Cross-functional Leadership

AI in Proposals

MS Office

Content Management

Vendor Coordination

Education

Bachelor's Degree

Tools

GovWin

SharePoint

SAM.gov

Microsoft Teams

Job description

Job Title

Location

Springfield, VA 22150 US (Primary)

Category

Project Management

Job Type

Full-Time

Staff

Staff

Education

Bachelor's Degree

Travel

None

Security Clearance Required

None

Job Description

• Successfully lead and deliver 3–5 simultaneous proposal efforts, coordinating cross-functional teams and managing multiple deadlines without sacrificing quality or compliance.
• Develop and manage proposal schedules, outlines, compliance matrices, and submission requirements.
• Coordinate cross-functional teams, including SMEs, pricing, and leadership, to drive proposal execution.
• Write, edit, and finalize key proposal sections, including executive summaries, management approaches, and past performance volumes.
• Ensure all proposal content aligns with solicitation requirements, evaluation criteria, and federal acquisition guidelines.
• Facilitate proposal meetings, including kickoff sessions, status updates, and color team reviews (Pink, Red, Gold).
• Support development of RFIs, Sources Sought responses, and white papers to contribute to early-stage opportunity positioning.
• Conduct and synthesize market research to support capture strategies and proposal development.
• Maintain and update proposal content libraries, templates, and reusable materials for efficiency and consistency.
• Leverage AI-enabled proposal tools, automation, and content management platforms to improve proposal quality, accelerate development cycles, and reduce administrative burden.
• Track and manage multiple proposal timelines, deliverables, and dependencies in a fast-paced environment.
• Identify and resolve proposal development challenges, ensuring deadlines are met without compromising quality.
• Provide regular status updates to leadership on proposal progress, risks, and resource needs.
• Step in as needed to support all aspects of proposal development in a lean team environment.
• Support opportunity shaping activities, including market research, competitive analysis, win themes, and pre-RFP positioning.

What You'll Own

• Primary lead on all federal proposals, RFIs, and market research varying in size and complexity.
• Manage proposal efforts ranging from quick-turn task order responses to large strategic bids.
• Partner with capture managers and executives to shape winning strategies.
• Improve proposal processes, templates, and AI-enabled workflows.
• Contribute directly to QualX growth objectives.

Job Requirements

Education

• Bachelor's degree in Communications, English, Business, or a related field preferred.

Required Professional Experience

• 3–5years of experience managing federal government proposals.
• Demonstrated experience serving as proposal manager on federal proposals valued from $10M to $100M+.
• Demonstrated ability to manage 3–5 concurrent proposal projects in a fast-paced federal contracting environment, consistently meeting aggressive deadlines and submission requirements.
• Experience supporting or developing RFIs, Sources Sought responses, or white papers.
• Experience working in a federal contracting environment is required.
• Strong understanding of federal procurement processes, RFP structures, and compliance requirements.

Required Skills

• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills, including the ability to draft, edit, and refine proposal content.
• Proven ability to manage proposal processes independently and drive teams toward deadlines.
• Strong attention to detail, particularly in compliance and document quality.
• Ability to coordinate across multiple stakeholders, including technical, operational, and leadership teams.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with proposal and content management tools.
• Ability to leverage AI tools to improve efficiency and content development.

Preferred Qualifications

• APMP Foundation or Practitioner certification.
• Experience with GovWin, SAM.gov, SharePoint, and Microsoft Teams.
• Experience supporting DoD, Joint Staff, OSD, Army, Navy, Air Force, or civilian agencies.
• Experience managing both task order and standalone proposal efforts.
• Familiarity with Shipley-based proposal processes.
• Familiarity with DoD, Joint Staff, or other federal agency proposal environments preferred.

This is a fully remote opportunity. The salary range for this is position is $100,000-$120,000 Annually

We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.