Proposal Manager

Mika Meyers PLC; United States; Remote; USD 60,000 - 80,000; Full time

Job summary

A leading water technology company is seeking a Proposal Manager to oversee proposal development within their Measurement & Control Solutions group. This remote position requires strong writing skills and background in proposal management, working closely with various stakeholders to ensure high-quality, compliant proposals. Candidates should possess relevant education and 5–7 years of experience, demonstrating an ability to manage deadlines while delivering compelling proposals.

Qualifications

• 5–7 years of experience in proposal management.
• Strong writing and editing skills.
• Ability to translate complex information into clear content.

Responsibilities

• Manage the full proposal lifecycle, from intake through submission.
• Write, edit, and format proposal content using internal templates.
• Collaborate with cross-functional teams for proposal accuracy.

Skills

Writing and editing

Technical communication

Critical thinking

Collaboration

Problem-solving

Education

Bachelor’s degree in Communications, English, Business, Engineering, Technical Writing, or a related field

Tools

Microsoft Word

Microsoft PowerPoint

Adobe Acrobat

Job description

Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world's most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions.

About the Role

Xylem is seeking an experienced and detail-oriented Proposal Manager to lead the development of high-quality proposals within our Measurement & Control Solutions group. In this pivotal role, you will be responsible for managing all aspects of the proposal development process—from kickoff through submission—across a range of opportunities, including small-scale letter proposals and highly complex, strategic bids.

You will serve as a key contributor in shaping compelling, customer-focused proposals in response to RFPs and RFQs, with a strong emphasis on technical accuracy. The Proposal Manager will collaborate closely with cross-functional teams, including sales, engineering, project management, legal, and other internal stakeholders and SMEs, to ensure every proposal is compliant and aligns with client needs as well as with Xylem’s business objectives.

Note: This position is primarily remote; however, some travel to the Raleigh and/or Charlotte areas will be required for onboarding and periodically thereafter (<10%).

Job Responsibilities

• Manage the full proposal lifecycle, from opportunity intake through final submission, ensuring timely, compliant, and high-quality work products.
• Interpret and analyze solicitation documents (e.g., RFPs, RFQs) to develop comprehensive response strategies, outlines, and schedules.
• Write, edit, and format proposal content using Xylem’s internal boilerplate library, tailoring messaging to effectively communicate complex technical solutions within defined templates.
• Identify when subject matter expert (SME) input is needed and coordinate those engagements to ensure accuracy and depth in the response.
• Facilitate internal proposal reviews, ensuring all messaging is clear, customer-focused, compliant, and strategically positioned.
• Develop and maintain working knowledge of Measurement & Control Solutions’ products and solutions.
• Collaborate with the content team to ensure accuracy of existing materials within the boilerplate library, and to add new content as needed.
• Lead or support continuous improvement initiatives aimed at optimizing proposal processes, templates, tools, and content quality.

Requirements

• 5–7 years of experience in proposal management, preferably in a technical or engineering-focused environment.
• Bachelor’s degree in Communications, English, Business, Engineering, Technical Writing, or a related field.
• Strong writing and editing skills, with the ability to translate complex technical information into clear, persuasive content.
• Highly motivated, adaptable, and eager to learn, with a proactive, solutions-oriented mindset.
• Excellent verbal communication and collaboration skills, with the ability to engage cross-functional teams and subject matter experts.
• Strong critical thinking and problem-solving abilities, especially under time-sensitive conditions.
• Confident managing deadlines and holding contributors accountable while maintaining positive working relationships.
• Proficient in Microsoft Word, Microsoft PowerPoint, and Adobe Acrobat; working knowledge of Microsoft Excel, Teams, and SharePoint preferred.
• Familiarity with utilizing proposal tools or navigating content libraries is a plus.
• Must be comfortable working within AI-assisted proposal development workflows, including reviewing and refining AI-generated content where appropriate..
• Graphic design experience (e.g., Adobe InDesign, PowerPoint formatting) is a plus.
• Up to 10% travel may be required to the Raleigh area for candidates based outside the region.

Please refer to the company's website or job descriptions to learn more about them.

Showing data for the city of Raleigh, North Carolina, United States.

Net Salary per month

$4,459

Cost of Living Index

66 /100

66

Median Apartment Rent in City Center

(1-3 Bedroom)

$1,820-$3,000

$2,410

Safety Index

60 /100

60

Utilities

Basic

(Electricity, heating, cooling, water, garbage for 915 sq ft apartment)

$137-$270

$188

High-Speed Internet

$60-$85

$71

Transportation

Gasoline

$3.14

Taxi Ride

(1 mile)

$2.49

Data is collected and updated regularly using reputable sources, including corporate websites and governmental reporting institutions.

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