Proposal Manager

Hmixray; Somerville (MA); On-site; USD 120,000 - 170,000; Full time

Job summary

DeepHealth is seeking a Proposal Manager to lead the end-to-end lifecycle for Enterprise Imaging and Clinical AI opportunities. You will coordinate Sales, Product, Marketing, Finance, Legal, Security, and Implementation to craft compliant, differentiated responses to RFPs and RFIs.

You will translate complex capabilities into customer-focused narratives, manage content and pricing with cross-functional teams, and prepare executives for finalist meetings.

Qualifications

• Bachelor's degree in business, communications, marketing, healthcare administration, technology, or related field (required).
• 8+ years in proposal management, bid management, sales operations, or related discipline (required).
• Experience leading complex cross-functional RFP/Proposal processes (required).
• Exceptional writing, editing, organization, and project management skills (required).
• Ability to translate technical/clinical concepts for executives and operational teams (required).
• Strong attention to detail with multiple deadlines (required).
• Experience with enterprise software, healthcare tech, medical imaging, AI, or similar industry (required).
• Proficiency with Word, PowerPoint, Excel, SharePoint, and proposal/content-management platforms (required).
• Strong interpersonal skills and ability to influence stakeholders without direct authority (required).
• Preferred: APMP certification or equivalent proposal-management training.

Responsibilities

• Lead end-to-end responses to RFPs, RFIs, and RFQs, including schedules and content ownership.
• Analyze requirements to identify customer priorities, compliance obligations, risks, and differentiators.
• Coordinate proposal kickoffs, strategy sessions, content reviews, and approval gates with cross-functional teams.
• Translate capabilities into customer-focused narratives, value propositions, and executive summaries.
• Coordinate pricing and terms with Finance; work with Legal/Privacy/InfoSec on content.
• Edit multi-author submissions into cohesive, compliant responses with consistent voice.
• Prepare leadership for customer presentations, demos, and finalist meetings.
• Build and maintain a centralized library of approved proposal content and templates.
• Track proposal activity and post-submission reviews to improve quality and speed.
• Escalate resource constraints early and support transition from proposal to contract.

Skills

Excellent writing

Editing

Project management

Cross-functional collaboration

Executive communication

Attention to detail

MS Word

PowerPoint

Excel

SharePoint

Proposal platforms

Education

Bachelor's degree

Tools

Microsoft Word

PowerPoint

Excel

SharePoint

Proposal/content-management platforms

Job description

Responsibilities

Job Summary

The Proposal Manager is responsible for leading the end-to-end proposal lifecycle for Enterprise Imaging and Clinical AI opportunities, from opportunity assessment and bid strategy through compliant submission, finalist preparation, and handoff to contracting and implementation. This role coordinates Sales, Sales Operations, Product, Marketing, Finance, Legal, Security, and Implementation partners to produce accurate, differentiated, customer-focused responses to RFPs, RFIs, and RFQs.

Essential Duties and Responsibilities

• Lead end-to-end responses to RFPs, RFIs, and RFQs, including schedules, requirements matrices, content assignments, review cycles, and submission approvals.
• Analyze solicitation requirements to identify customer priorities, compliance obligations, risks, and competitive differentiators.
• Facilitate proposal kickoffs, strategy sessions, content reviews, and final approval gates with Sales and cross-functional contributors.
• Translate Enterprise Imaging and Clinical AI capabilities into clear customer-focused narratives, value propositions, and executive summaries.
• Coordinate pricing, assumptions, and commercial terms with Finance and Commercial Operations; partner with Legal, Compliance, Privacy, and Information Security on contractual and regulatory content.
• Edit multi-author contributions into a cohesive, compliant response with consistent voice, accuracy, and supporting documentation.
• Prepare sales and leadership teams for customer presentations, demonstrations, and finalist meetings.
• Build and maintain a centralized library of approved proposal content, templates, product descriptions, security responses, references, and version-control standards.
• Track proposal activity, turnaround times, win and advancement outcomes, and common objections; run post-submission and post-decision reviews to improve quality and speed.
• Escalate resource constraints, risks, and decision points early, and support orderly transition from proposal to contracting, implementation, and customer success.

Job requirements

Minimum Qualifications, Education and Experience

• Bachelor's degree in business, communications, marketing, healthcare administration, technology, or a related field, or equivalent practical experience (required).
• 8+ years of experience in proposal management, bid management, sales operations, commercial enablement, or a related discipline (required).
• Demonstrated experience leading complex, cross-functional RFP and proposal processes (required).
• Exceptional writing, editing, organization, and project management skills (required).
• Ability to understand technical and clinical concepts and communicate them to executive, operational, clinical, and technical audiences (required).
• Strong attention to detail with the ability to manage multiple deadlines and priorities (required).
• Experience with enterprise software, healthcare technology, medical imaging, artificial intelligence, or a similarly complex industry (required).
• Proficiency with Microsoft Word, PowerPoint, Excel, SharePoint, and proposal or content-management platforms (required).
• Strong interpersonal skills and the ability to influence stakeholders without direct authority (required).
• Preferred: Experience with Enterprise Imaging, PACS, RIS, VNA, clinical workflow, interoperability, cloud technology, and healthcare AI solutions.
• Preferred: Knowledge of healthcare delivery systems, radiology operations, clinical workflows, and healthcare procurement.
• Preferred: Familiarity with HIPAA, cybersecurity questionnaires, data privacy requirements, and healthcare technology contracting.
• Preferred: Experience supporting large health systems, imaging networks, academic medical centers, or enterprise healthcare customers.
• Preferred: Association of Proposal Management Professionals (APMP) certification or comparable proposal-management training.
• Preferred: Experience developing executive-level presentations and supporting customer finalist meetings.

Quality Standards

• Communicates, cooperates, and consistently functions professionally and harmoniously with all levels of supervision, co-workers, visitors, and vendors.
• Demonstrates initiative, personal awareness, professionalism and integrity, and exercises confidentiality in all areas of performance.
• Follows all local, regional and country laws concerning employment.
• Follows all DeepHealth policies and procedures.
• Follows data privacy, compliance, safety and confidentiality standards at all times.
• Practices universal safety precautions.
• Promotes good public relations on the phone and in person.
• Adapts and is willing to learn new tasks, methods, and systems.
• Reports to work regularly as scheduled; consistently punctual with respect to working hours, meal and rest breaks, and maintains satisfactory personal attendance in accordance with DeepHealth guidelines.
• Completes job responsibilities in a quality and timely manner.

Travel

This position may require occasional domestic travel for customer finalist meetings or internal workshops.