Proposal Manager

Emmes; Rockville (MD); Remote; USD 80,000 - 120,000; Full time

Job summary

Emmes is seeking a Proposal Manager to lead proposal teams in developing high-quality submissions for biomedical research. This role involves significant collaboration, proposal management, and content creation to enhance public health research initiatives. Join Emmes to make a direct impact on patients' lives while enjoying a flexible work-from-home culture.

Benefits

Flexible Approved Time Off

Tuition Reimbursement

401k Retirement Plan

Work From Home Anywhere in the US

Maternal/Paternal Leave

Casual Dress Code & Work Environment

Qualifications

• 3 years applicable proposal experience or 6-7 years without a degree.
• APMP Foundation-level certification preferred.
• Experience with CRO or IT proposals preferred.

Responsibilities

• Manage proposal response teams to submit proposals on time.
• Provide ongoing proposal content support including editing.
• Guide the proposal response team through best practices.

Skills

Excellent writing and communication skills

Organizational skills

Business acumen

Positive approach with proposal teams

Education

Bachelor’s degree in English, Business Administration, Public Relations

Tools

Microsoft Office Suite

Customer Relationship Management (CRM) systems

Content Management Systems (e.g., Responsive, XaitPorter)

Job description

Overview

Proposal Manager

US Remote

Emmes Group: Building a better future for us all.

Emmes Group is transforming the future of clinical research, bringing the promise of new medical discovery closer within reach for patients. Emmes Group was founded as Emmes more than 47 years ago, becoming one of the primary clinical research providers to the US government before expanding into public-private partnerships and commercial biopharma. Emmes has built industry leading capabilities in cell and gene therapy, vaccines and infectious diseases, ophthalmology, rare diseases, and neuroscience.

We believe the work we do will have a direct impact on patients’ lives and act accordingly. We strive to build a collaborative culture at the intersection of being a performance and people driven company. We’re looking for talented professionals eager to help advance clinical research as we work to embed innovation into the fabric of our company. If you share our motivations and passion in research, come join us!

Primary Purpose

An experienced role, responsible for leading the assigned proposal team in the development of high quality, compliant and timely proposals for the U.S. government and other organizations conducting biomedical research including clinical trial. The Proposal Manager uses Emmes’ proposal process, tools, and corporate policies to plan, manage, and contribute to all stages of the development of proposals with a high degree of professionalism and collaboration. Works alongside the Proposal Department leadership and other team members to refine processes and tools, evolve our services, and win opportunities to conduct research or the IT systems that support research that improves public health and impacts lives.

Responsibilities

• Manage proposal response teams of varying sizes, comprised of BD, solution leads, SMES, and members of the pricing team, to complete a structured response addressing all client requirements, meets capture strategy, and is submitted on time
• Work with the proposal teams and appropriate leadership to identify, mitigate, and resolve issues, questions, and challenges surrounding the proposal
• Provide first draft responses using the content library and create content as required
• Provide ongoing proposal content support including editing of SME-provided content, consistent formatting, logical copy flow and single tone of voice
• Understand the messaging strategy established in the capture phase and how they have been incorporated into the solution lead’s vision of how Emmes will deliver the project; review draft and provide feedback on how the goals, issues, features, benefits, and proofs have cascaded through the response
• When partners, vendors, or subcontractors are included in the strategy, ensure these third parties understand content needs and associated deadlines
• Organize, write, edit, and format proposals consistent with client response instructions using corporate templates and existing content where appropriate
• Guide the proposal response team through best practice, applying lessons learned from proposal experience to interpret ambiguity in solicitation requirements, identify and mitigate risks to the proposal process, and collaborate with department team members on continual improvement
• Contribute to the content management of the proposal re-use library text, graphics, and templates, including the use of tools, e.g., Responsive or XaitPorter
• Manage Emmes proposal data for facilitation, tracking, and evaluation of proposal progress
• Provide thought leadership and manage projects that elevate the department’s processes, tools, and skills
• Able to wear multiple hats in the proposal and content development roles and be flexible with the needs of individual proposal response team members to reach the end goal of a compliant, best-quality, submitted proposal within the allotted time
• Other duties as assigned

Qualifications

Required Education and Experience

• Bachelor’s degree in English, Business Administration, Public Relations, or a related discipline required or equivalent experience
• Minimum 3 years applicable full-time proposal experience with a degree or 6-7 years without a degree
• Experience with CRO or IT proposals, preferred
• APMP Foundation-level certification, preferred
• Working knowledge of the Shipley proposal principles, preferred

Required Skills/Abilities

• Maintains a professional and positive approach with proposal teams
• Experience with government solicitations, including IDIQ, GWAC, BPA, OTA, RFA/grant, and TO proposals, preferred
• Demonstrates excellent writing and communication skills
• Demonstrates intermediate to advanced skills in Microsoft Office Suite products, including working knowledge of Visio, and Adobe Acrobat
• Possesses user-level experience with Customer Relationship Management (CRM) systems and Content Management Systems, e.g., Responsive or XaitPorter, preferred
• Able to juggle conflicting priorities during the proposal process and makes decisions concerning the proposal
• Able to proactively identify risks to proposal, identify solutions, and collaborate with proposal team and/or proposal department leadership to mitigate as appropriate
• Demonstrates initiative and ability to exercise sound independent judgment
• Takes ownership of proposals from assignment to submission
• Demonstrates business acumen, serving internal and external clients, and balancing assertiveness with flexibility for the good of the proposal and the team
• Demonstrates strong organizational skills

Why work at Emmes?

At Emmes, your actions and hard work will have a direct impact on public health initiatives, both globally and in our local communities with opportunities for volunteerism through ourEmmes Carescommunity engagement program. We offer a competitive benefits package focused on the health and needs of our growing workforce, including:

Flexible Approved Time Off	Tuition Reimbursement	401k Retirement Plan
Work From Home Anywhere in the US	Maternal/Paternal Leave	Casual Dress Code & Work Environment

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The Emmes Company, LLC is an equal opportunity affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics.

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