Proposal Manager

MicroTech; Oregon; Hybrid; USD 90,000 - 110,000; Full time

Benefits offered by this job

Insurance (medical, dental vision)

PTO — 15 days first year; 20 days with

401k Plan with Employer Matching

11 Company-Paid Holidays

Tuition Assistance

Voluntary Benefit Programs

Corporate Discounts

Job summary

MicroTech is seeking a results-driven Proposal Manager to lead federal government proposal efforts from pre-RFP through submission. This role requires collaboration with Capture Managers, SMEs, subcontractors, and leadership to produce compliant, compelling responses.

The ideal candidate will have 3+ years in federal proposals (DoD/IT), strong writing and editing skills, and a track record of managing multiple proposals under tight deadlines.

Qualifications

• Bachelor's degree preferred in business administration, communications, marketing, English or related discipline.

Responsibilities

• Lead development of compliant, compelling federal proposals with internal and external stakeholders.
• Write, edit, and manage responses to RFPs, RFQs, TOs, and RFIs.
• Coordinate multiple proposal efforts with schedule discipline and compliance.
• Serve as primary contact for assigned proposals, developing kickoff packages, schedules, and content coordination.
• Review and rewrite proposal sections for consistency and quality.
• Respond to clarifications, deficiency reports and revision requests within tight timelines.
• Maintain proposal knowledge repositories and SharePoint libraries.
• Operate effectively in a dynamic small business environment with flexibility and initiative.

Skills

Proposal writing

Editing

Communication

Project coordination

Education

Bachelor's degree in relevant field

Experience substituting for degree (4 years federal)

Tools

Microsoft Office

Adobe Acrobat

SharePoint

Proposal software

Job description

Overview

The Proposal Manager is responsible for managing all aspects of the proposal development lifecycle from pre-RFP through submission to maximize contract award success. This role requires a highly capable proposals professional who is experienced working in a small business environment and consistently delivers high-quality proposals.

Responsibilities

• Leads and supports the development of compliant, compelling federal government proposals through collaboration with internal and external stakeholders, including:
• Capture Managers & Business Development Officers
• Technical Subject Matter Experts (SMEs)
• Proposal Team members
• Subcontractor personnel
• Executive leadership and other contributors as needed

Writes, edits, and manages proposal responses to government Requests for Proposals (RFPs), Requests for Quotes (RFQs), Task Order Proposals, and Requests for Information (RFIs).

Coordinates and manages multiple proposal efforts simultaneously while maintaining schedule discipline and compliance requirements.

Serves as the primary point of contact (POC) for assigned proposal efforts, including:

• Preparing kickoff packages
• Developing proposal schedules and compliance matrices
• Coordinating virtual and in-person meetings
• Managing proposal content development, reviews, and production activities

Reviews and rewrites proposal sections to ensure consistency, compliance, responsiveness, and overall proposal quality.

Responds to clarification requests, deficiency reports, and final proposal revision requests within compressed timelines.

Supports and maintains proposal knowledge management repositories and SharePoint libraries.

Works effectively in a dynamic small business environment requiring flexibility, initiative, and the ability to pivot quickly to changing priorities and customer demands.

Qualifications

• Bachelor's degree in business administration, Communications, Marketing, English, or related discipline preferred.
• Four years of experience employed by the federal government or supporting federal government contracting or military service (active duty, reserves, or national guard) may substitute for a bachelor's degree.
• Demonstrated experience working in a small business and/or veteran-owned business environment preferred.
• Minimum of 3 years of hands-on experience writing, coordinating, and managing federal government proposals, preferably supporting DoD and IT services opportunities.
• Strong proposal writing, editing, and content development skills with the ability to translate technical information into clear, compelling proposal narratives.
• Proven ability to work under aggressive deadlines, manage multiple competing priorities, and adapt quickly in a fast-paced proposal environment.
• Experience supporting rapid-turn proposal efforts with minimal oversight.
• Strong interpersonal, organizational, and communication skills with the ability to collaborate across functional teams.
• Proficient with Microsoft Office Suite, Adobe Acrobat, SharePoint, and proposal collaboration tools.
• Ability to work flexible hours, including evenings and weekends, during active proposal efforts as needed.

Preferred Qualifications

• AMPM certifications, experience with the Shipley Proposal Process or similar proposal development methodologies.
• Familiarity with federal government procurement processes and Systems Engineering and Technical Assistance (SETA) environments.
• Experience supporting proposals for IT, cybersecurity, engineering, or technical support services contracts.
• Active Secret clearance or ability to obtain one preferred.

Salary

Salary: $90K - $110K

General Information

MicroTech is an award-winning Service-Disabled Veteran-Owned Small Business (SDVOSB) and experienced provider of information technology and communications. MicroTech offers a wide range of professional services focused on providing cutting-edge solutions with the customer at the forefront of every decision we make. Solving complex business challenges is our passion — we provide effective, practical solutions that can increase productivity, and decrease costs. MicroTech has developed a well-earned reputation for best-in-class services and solutions using repeatedly proven ISO 9001 Quality Management System, ISO 20000 IT service management, ISO 27001 Information Security Management System, and ITIL management qualified business processes. We offer great pay, amazing benefits, and our company culture is strong. MicroTech is devoted to people development and providing high achievers opportunities to grow professionally. As an employee, you are surrounded by intelligent, driven colleagues and have the benefit of a culture that is focused on bringing out the best in everyone.

Our Benefits

• Insurance (medical, dental vision)
• Paid Time Off (PTO): 15 days during the first year; 20 days annually after one year of service
• 401k Plan with Employer Matching Contribution
• 11 Company-Paid Holidays
• Tuition Assistance
• Voluntary Benefit Programs
• Corporate Discounts

MicroTech is an Equal Opportunity/ Aff

All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected classes.