Proposal Enablement Associate

Via; New York (NY); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Free medical plans

401K matching

Job summary

Via is seeking candidates for a role that focuses on proposal submissions and compliance requirements. Ideal applicants will have strong analytical and organizational skills while supporting strategic goals and improving internal processes.

Compensation is competitive, ranging from $65,000 to $85,000, and the benefits package includes comprehensive medical plans and 401K matching. This role requires presence in New York City and can be hybrid, with office days expected 1-3 times a week.

Qualifications

• Ability to manage multiple projects and competing priorities.
• Experience in a legal or compliance environment is a plus.
• Willingness to work on diverse types of projects.

Responsibilities

• Coordinate proposal submissions with proposal managers.
• Review regulatory and compliance requirements with various teams.
• Develop knowledge of internal systems to improve processes.
• Assist in the development of new AI strategies and tools.
• Maintain documentation and knowledge management systems.
• Manage communications with internal teams and external partners.

Skills

Analytical mindset

Critical thinking

Attention to detail

Strong organizational skills

Communication skills

Job description

Via is using technology to transform transportation around the world. From changing a single person’s daily commute to reducing humanity’s collective environmental footprint — we’ve got huge goals.

What You’ll Do:

• Work closely with proposal managers to submit compliant proposals.
• Coordinate with Via’s Legal and Finance teams to review and address detailed regulatory, financial, and compliance requirements.
• Develop working knowledge of internal databases and systems in order to respond effectively to complex compliance and operational requirements, and to make informed recommendations of tools, workflows, and strategies that may improve these processes.
• Work closely with Strategy Team leadership to develop new AI strategies, best practices, and tools to streamline operations and enhance efficiency.
• Lead and support the continuous maintenance and improvement of documentation, processes, and knowledge management systems.
• Drive top-of-the-funnel opportunity review processes, including facilitating go/no go recommendations, managing agenda for executive discussion, and reporting on outcomes.
• Skillfully manage communications across internal teams and external partners.

Who You Are:

• An analytical mindset and critical thinking skills are necessary, although prior legal experience is not.
• Meticulous and vigilant, with a keen attention to detail.
• Strong organizational and communication skills and an eagerness to help others.
• A positive can-do attitude, good judgment, and the ability to effectively manage competing priorities.
• Willing to wear multiple hats and work on projects of all types, big and small.
• High-energy and enjoy working autonomously.
• Able to independently own projects and creatively address complex administrative challenges.
• Notary public commission is a plus.
• Must be based in NYC and available to work from the office 1-3 days a week.

Compensation and Benefits:

• All final pay rates will be determined by candidates experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.
• Pay Range: $65,000-$85,000.
• We are proud to offer a generous and comprehensive benefits package, including free medical plans and 401K matching.

Via is an equal opportunity employer.