Proposal Coordinator & Technical Writer

IDEX; Huntsville (AL); On-site; USD 61,000 - 92,000; Full time

Benefits offered by this job

Health benefits

401(k) retirement savings with company

PTO

Job summary

IDEX is seeking a skilled Proposal Coordinator / Technical Writer to join our team in Huntsville, AL. The role focuses on managing proposal content, coordinating responses to RFPs and RFIs, and delivering clear, customer-focused technical documentation across multiple business units.

Responsibilities include governance of content libraries, collaboration with Product Management, Sales, Marketing, and Operations, and ensuring accuracy and compliance of all proposal materials.

Qualifications

• Bachelor's degree in a related field.
• 3+ years of experience in proposal coordination, proposal management, technical writing, content management, or related role.
• Experience supporting RFP, RFQ, RFI, contract bid, or grant proposal response processes.
• Experience managing content libraries, templates, and document repositories preferred.
• Technical writing experience involving software, technology, manufacturing, utilities, metering, engineering, or other complex products and services preferred.

Responsibilities

• Own and manage the company's proposal content repository, templates, knowledge base, and document management systems, ensuring proposal content is organized, current, and accessible.
• Collaborate with Product Management, Sales, Marketing, Operations, and subject matter experts to review, validate, and update proposal content, ensuring accuracy with current products, services, certifications, capabilities, and corporate messaging.
• Develop, maintain, edit, and proofread reusable proposal content, executive summaries, company qualifications, past submittals, and other customer-facing materials.
• Establish and maintain content governance practices, including content review schedules, version control standards, approval workflows, and archiving procedures.
• Analyze proposal content utilization and effectiveness, recommending improvements that increase content quality, consistency, compliance, and response efficiency.

Skills

Proposal writing

Technical writing

Attention to detail

Organizational skills

Project management

Communication

Education

Bachelor's degree in Business Administration, Communications, English, Marketing, Technical Writing, or related field

Tools

Microsoft Office

Job description

Proposal Coordinator / Technical Writer

If you’re looking for a special place to build or grow your career, you’ve found it. Whether you’re an experienced professional, a recent college graduate or somewhere in between, IDEX is a place where you can apply your existing skills and learn new ones in an environment where you can make an impact. With interesting opportunities in engineering, marketing, sales, supply chain, operations, HR, finance, and more across more than 40 diverse businesses around the globe, chances are, we have something special for you.

Job Responsibilities

Proposal Content Management

• Own and manage the company's proposal content repository, templates, knowledge base, and document management systems, ensuring proposal content is organized, current, and accessible.
• Collaborate with Product Management, Sales, Marketing, Operations, and subject matter experts to review, validate, and update proposal content, ensuring accuracy with current products, services, certifications, capabilities, and corporate messaging.
• Develop, maintain, edit, and proofread reusable proposal content, executive summaries, company qualifications, past submittals, and other customer-facing materials.
• Establish and maintain content governance practices, including content review schedules, version control standards, approval workflows, and archiving procedures.
• Analyze proposal content utilization and effectiveness, recommending improvements that increase content quality, consistency, compliance, and response efficiency.

Proposal Coordination & Submittals

• Coordinate proposal response activities with Key Account Managers for RFPs, RFQs, RFIs, and other customer solicitations, ensuring compliance with customer requirements and submission deadlines.
• Review solicitation requirements, develop response outlines, track deliverables, and coordinate contributions from multiple departments.
• Work with Contract Administrator to ensure submittals maintain company requirements regarding contract terms and conditions.
• Manage proposal schedules, milestones, review cycles, and submission checklists to ensure timely completion of quality proposal responses.
• Compile, format, finalize, and submit proposal packages through customer portals, procurement systems, email submissions, or other required submission methods.

Technical Writing & Documentation

• Work with Sales, Product Management, Marketing, Operations, and subject matter experts to develop, edit, and maintain study abstracts, white papers, proposal documentation, and other customer-facing supporting materials.
• Translate technical, operational, and product-related information into concise and compelling documentation for customers, sales teams, and product management.
• Interview subject matter experts and gather technical information to create accurate, consistent, and customer-focused content.
• Ensure all technical documentation follows established writing standards, branding guidelines, and quality expectations for clarity, consistency, and usability.

Education and Experience

• Bachelor's degree in Business Administration, Communications, English, Marketing, Technical Writing, or a related field; or equivalent combination of education and experience.
• 3+ years of experience in proposal coordination, proposal management, technical writing, content management, business development support, or a related role.
• Experience supporting RFP, RFQ, RFI, contract bid, or grant proposal response processes.
• Experience managing content libraries, templates, and document repositories preferred.
• Technical writing experience involving software, technology, manufacturing, utilities, metering, engineering, or other complex products and services preferred.
• Experience working with proposal management software, CRM systems, content management systems, or document management platforms preferred.

Knowledge, Skills and Abilities

• Strong proposal writing, technical writing, editing, and proofreading skills.
• Exceptional attention to detail and commitment to content accuracy and quality.
• Ability to interpret solicitation requirements and translate them into compliant, customer-focused responses.
• Ability to recognize and notate term and condition requirements within an RFP, RFQ, Bid, or other customer documentation.
• Strong organizational and project management skills with the ability to manage multiple deadlines simultaneously.
• Ability to communicate complex technical concepts clearly to both technical and non-technical audiences.
• Excellent verbal and written communication skills with the ability to collaborate across Sales, Marketing, Product Management, Operations, and Executive Leadership teams.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
• Self-motivated with the ability to work independently while managing competing priorities in a deadline-driven environment.

Total Rewards

The compensation range for this position is $61,200.00 - $91,800.00, depending on experience. This position may be eligible for performance based bonus plan.

Benefits Package

• Health benefits
• 401(k) retirement savings program with company match
• PTO
• and more.

Are you ready to join a different kind of company where our people, our culture, and our commitments are centered around providing trusted solutions that improve lives around the world?

IDEX is an Equal Opportunity Employer. IDEX gives consideration for employment to qualified applicants without regard to race, color, religion, creed, genetic information, sex, sexual orientation, gender identity or expression, marital status, age, national origin, disability, protected veteran status, or any other consideration or protected category made unlawful by federal, state or local laws.

Attention Applicants: If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, please let us know. Likewise, if you are limited in the ability to access or use this online application process and need an alternative method for applying, we will determine an alternate way for you to apply. Please contact our Talent Acquisition Team at [e-mail] for assistance with an accommodation. These contact tools may be used only by individuals with a disability for accommodation requests. Do not inquire as to the status of an application.

Artificial intelligence is not used to screen, assess or select applicants.

IDEX (NYSE: IEX) is a company that has undoubtedly touched your life in some way. In fact, IDEX businesses make thousands of products that are mission-critical components in everyday activities. Chances are the car you’re driving has a BAND-IT® clamp holding your side airbag safely in place. If you were ever in a car accident, a Hurst Jaws of Life® rescue tool may have saved your life. If you or a family member is battling cancer, your doctor may have tested your DNA in a quest to find the best targeted medicine for you. It’s likely your DNA test was run on equipment that contains components made by our growing IDEX Health & Science team.