Proposal Coordinator / Proposal Manager

CARIN Alliance; Herndon (VA); On-site; USD 85,000 - 110,000; Full time

Job summary

CARIN Alliance in Herndon, VA is seeking an Associate Proposal Manager to support the development of complex federal proposals for DoD, IC, and government clients. You will coordinate proposal activities from pre-RFP planning to final submission, partnering with capture managers, SMEs, technical teams, and leadership.

The role emphasizes translating capture strategies into compelling content, leading storyboarding and drafts, managing compliance and submission readiness, and coaching

Qualifications

• Bachelor's degree or equivalent.
• 3–5 years of federal proposal experience.
• Familiarity with proposal processes and federal solicitation structure.
• Strong organizational skills.
• Advanced MS Office skills.
• U.S. citizenship with ability to obtain a Secret clearance.

Responsibilities

• Supporting full lifecycle proposal development.
• Translating capture strategies into compelling content.
• Managing compliance and submission readiness.
• Leading storyboarding and drafts.
• Conducting color reviews.
• Coaching contributors.
• Ensuring effective communication with senior leaders.
• Candidate must operate under pressure and meet deadlines, maintaining proposal quality.

Skills

Federal proposal experience

Proposal processes familiarity

Strong organizational skills

Advanced MS Office skills

Secret clearance eligibility

Education

Bachelor's degree or equivalent

Job description

Role Overview

An Associate Proposal Manager supports the development of complex federal proposals for DoD, Intelligence Community, and other government clients. This high-visibility position involves coordinating proposal activities from pre-RFP planning to final submission, working closely with capture managers, SMEs, technical teams, and leadership.

Responsibilities include

• Supporting full lifecycle proposal development
• Translating capture strategies into compelling content
• Managing compliance and submission readiness
• Leading storyboarding and drafts
• Conducting color reviews
• Coaching contributors
• Ensuring effective communication with senior leaders
• Candidate must operate under pressure and meet deadlines, maintaining proposal quality

Qualifications

• Bachelor's degree or equivalent
• 3-5 years of federal proposal experience
• Familiarity with proposal processes and federal solicitation structure
• Strong organizational skills
• Advanced MS Office skills
• U.S. citizenship with ability to obtain a Secret clearance

Preferred Skills

• Proposal certifications (Shipley, APMP)
• Experience supporting large federal pursuits
• Knowledge of geospatial, cybersecurity, or cloud domains
• Familiarity with AI tools and federal procurement terminology

Additional Info

• Competitive salary range
• Benefits

a commitment to diversity and inclusion.

Candidates must be willing to work onsite in Herndon, VA, and hold an active Secret clearance.