Proposal Coordinator- Mission Critical Division

DYNAMIC GROUP; Baton Rouge (LA); On-site; USD 45,000 - 75,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K

Paid Time Off

Job summary

Dynamic Group is seeking a Proposal Coordinator for the Mission Critical Division to lead the development of competitive proposals for data center and mission-critical projects. This role partners with estimating, preconstruction, operations, and business development to deliver compliant, high-quality responses by deadlines, showcasing safety culture and project experience.

Candidates should have strong technical writing, proposal management experience, and the ability to coordinate

Qualifications

• Associate's or Bachelor’s degree in Construction Management, Engineering, Business, Communications, or related field preferred.
• General knowledge of commercial, industrial, or mission critical construction; prior experience in the construction industry is preferred.
• Coursework or formal education in Construction Management is highly desirable.
• Ability to read and interpret construction drawings, specifications, and contract documents.
• Experience formatting, organizing, and delivering professional written scopes of work, proposal narratives, and technical documentation.
• Strong technical writing, editing, proofreading, and document formatting skills with exceptional attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with Adobe Acrobat and proposal management software is a plus.
• Excellent organizational, time management, and project coordination skills with the ability to manage multiple deadlines simultaneously.
• Strong communication and interpersonal skills with the ability to collaborate with multiple teams.
• Self-motivated with the ability to work independently in a fast-paced, deadline-driven environment.

Responsibilities

• Lead and coordinate all phases of the proposal lifecycle for mission critical and data center projects, from opportunity identification through final submission.
• Analyze bid documents (RFPs, RFQs, ITBs, and RFIs) to identify project requirements, evaluation criteria, technical specifications, and submission instructions.
• Write, edit, and format proposal content, including executive summaries, technical narratives, project experience, personnel qualifications, schedules, and safety information.
• Collaborate with operations, preconstruction, estimating, business development, project management, and subject matter experts to develop client-focused proposal responses.
• Track solicitation amendments, addenda, and client communications, incorporating revisions into proposal documents as needed.
• Ensure proposal content reflects the company’s mission critical capabilities, safety culture, quality standards, technical expertise, and competitive differentiators.

Skills

Technical Writing

Proposal Management

Editing

Communication

Microsoft Office

Adobe Acrobat

Project Coordination

Education

Bachelor’s or Associate degree in Construction/Engineering/Business/Communications

Tools

Microsoft Office

Adobe Acrobat

Proposal management software

Job description

Dynamic Group is a national general contractor with divisions spanning heavy civil construction, building construction, and emergency response. Our civil construction capabilities include grading, drainage, subsurface utilities, pile driving, marine construction, and deep foundation work. Our building division operates at scale. We construct commercial, industrial, and government facilities, and we manage large residential construction programs spanning more than 30,000 homes from Hawaii to Puerto Rico, the U.S. Virgin Islands, and across the Southeast. When disaster strikes, our emergency response teams offer debris removal, site logistics, haul-and-install operations, and base camp construction, and we stay through recovery. With more than two decades of experience, Dynamic is building the future.

Job Summary

The Proposal Coordinator – Mission Critical Division is responsible for managing the development, coordination, and submission of competitive proposals for mission critical and data center construction projects. This role partners closely with estimating, preconstruction, operations, and business development teams to develop high-quality, compliant proposals while ensuring deadlines are met and the company\'s technical expertise, safety culture, and project experience are effectively communicated to clients.

Key Responsibilities

• Proposal Development Lead and coordinate all phases of the proposal lifecycle for mission critical and data center projects, from opportunity identification through final submission, ensuring timely, accurate, and compliant responses.
• Proposal Development Analyze bid documents (RFPs, RFQs, ITBs, and RFIs) to identify project requirements, evaluation criteria, technical specifications, and submission instructions.
• Proposal Development Write, edit, and format proposal content, including executive summaries, technical narratives, project experience, personnel qualifications, schedules, and safety information tailored to each opportunity.
• Proposal Development Collaborate with operations, preconstruction, estimating, business development, project management, and subject matter experts to develop compelling, client-focused proposal responses.
• Proposal Development Track solicitation amendments, addenda, and client communications, incorporating revisions into proposal documents as needed.
• Proposal Development Ensure proposal content reflects the company\'s mission critical capabilities, safety culture, quality standards, technical expertise, and competitive differentiators.

• Production and Submission Logistics Coordinate the production and delivery of both electronic and hard-copy proposal submissions, ensuring all deadlines, formatting requirements, and submission instructions are met.
• Production and Submission Logistics Manage proposal schedules, internal review deadlines, and deliverables while coordinating with multiple departments to ensure timely completion.
• Production and Submission Logistics Support pre-bid activities, including registration for pre-bid meetings, site visits, bid portal management, submission of RFIs, and required qualification documentation.

• Data and Content Management Request, track, and organize technical information, project data, resumes, safety statistics, certifications, and supporting documentation from internal teams and external partners.
• Data and Content Management Maintain proposal libraries, project profiles, resumes, boilerplate content, and templates with proper version control and document management practices.
• Data and Content Management Manage company qualifications, certifications, prequalification packages, and registrations across public and private procurement platforms, client portals, and vendor management systems.

• Process Improvement and Strategy Participate in the continuous improvement of proposal development processes by creating standardized templates, improving workflows, and implementing best practices.
• Process Improvement and Strategy Assist in maintaining proposal metrics, tracking win/loss data, and identifying opportunities to improve proposal quality and efficiency.
• Process Improvement and Strategy Develop and maintain a strong understanding of mission critical construction, including data centers, industrial facilities, electrical and mechanical infrastructure, commissioning requirements, and fast-track delivery methods to effectively communicate the\'s expertise and value to clients.

Qualifications

• Associate\'s or Bachelor\'s degree in Construction Management, Engineering, Business, Communications, or a related field preferred, or equivalent combination of education and experience.
• General knowledge of commercial, industrial, or mission critical construction; prior experience in the construction industry is preferred.
• Coursework or formal education in Construction Management is highly desirable.
• Ability to read and interpret construction drawings, specifications, and contract documents.
• Experience formatting, organizing, and delivering professional written scopes of work, proposal narratives, and technical documentation.
• Strong technical writing, editing, proofreading, and document formatting skills with exceptional attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with Adobe Acrobat and proposal management software is a plus.
• Excellent organizational, time management, and project coordination skills with the ability to manage multiple deadlines simultaneously.
• Strong communication and interpersonal skills with the ability to collaborate effectively with estimating, operations, project management, preconstruction, and business development teams.
• Self-motivated with the ability to work independently in a fast-paced, deadline-driven environment while maintaining accuracy and professionalism.

Benefits

• Medical
• Dental
• Vision
• 401K
• Paid Time Off