Proposal Coordinator — Heavy Civil Construction

Talentify; Evansville (IN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

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Job summary

Traylor Bros., Inc. is seeking a Proposal Coordinator in Evansville, IN to support the development and submission of accurate, compliant proposals and related materials. You will coordinate inputs from project teams, manage schedules, and maintain proposal resources to ensure timely, compelling submissions.

The role requires 3–5 years in proposal coordination or related fields, strong writing skills, and proficiency with Microsoft Office and Adobe Acrobat. Travel may be required.

Qualifications

• Bachelor's degree in Marketing, English, Business, Communications, or related field.
• 3-5 years of experience in proposal coordination, marketing, communications, document production, or related field.
• Experience supporting proposals, qualifications, marketing, or business-development activities in heavy civil infrastructure is preferred.

Responsibilities

• Review RFQs, RFPs, and bid documents to identify requirements, evaluation criteria, and deadlines.
• Develop and maintain proposal schedules, compliance matrices, outlines, and coordination tools.
• Coordinate inputs from project teams, estimating, operations, business development, and leadership to support proposal development.
• Prepare, write, edit, format, and assemble statements of qualifications, proposals, and presentation materials.
• Gather, organize, and maintain project experience, resumes, statistics, and other proposal content.
• Maintain and update proposal database, boilerplate content, and supporting resources for accuracy and consistency.
• Support pursuit interviews by developing presentations, coordinating logistics, and assisting with preparation and materials.
• Conduct market, client, competitor, and procurement research to support business development and pursuit planning.
• Assist with marketing activities, internal communications, award submissions, and related promotional efforts.

Skills

Strong organizational skills

Multi-tasking / deadline management

Writing & editing excellence

Attention to detail

Interpreting solicitation requirements

Written & verbal communication

Judgment & problem solving

Independent and collaborative work

MS 365 proficiency

Adobe Acrobat experience

Adobe InDesign / Creative Cloud

Education

Bachelor's Degree in Marketing, English, Business, Communications, or related field

Tools

Adobe InDesign

Adobe Creative Cloud

Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams)

Job description

Traylor Bros., Inc. is seeking a Proposal Coordinator in Evansville, IN to support the development and submission of accurate, compliant proposals and related materials. You will coordinate inputs from project teams, manage schedules, and maintain proposal resources to ensure timely, compelling submissions.

The role requires 3–5 years in proposal coordination or related fields, strong writing skills, and proficiency with Microsoft Office and Adobe Acrobat. Travel may be required.