Proposal Coordinator

Talentify; Evansville (IN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

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Job summary

Traylor Bros., Inc. is seeking a Proposal Coordinator in Evansville, IN to support the development and submission of accurate, compliant proposals and related materials. You will coordinate inputs from project teams, manage schedules, and maintain proposal resources to ensure timely, compelling submissions.

The role requires 3–5 years in proposal coordination or related fields, strong writing skills, and proficiency with Microsoft Office and Adobe Acrobat. Travel may be required.

Qualifications

• Bachelor's degree in Marketing, English, Business, Communications, or related field.
• 3-5 years of experience in proposal coordination, marketing, communications, document production, or related field.
• Experience supporting proposals, qualifications, marketing, or business-development activities in heavy civil infrastructure is preferred.

Responsibilities

• Review RFQs, RFPs, and bid documents to identify requirements, evaluation criteria, and deadlines.
• Develop and maintain proposal schedules, compliance matrices, outlines, and coordination tools.
• Coordinate inputs from project teams, estimating, operations, business development, and leadership to support proposal development.
• Prepare, write, edit, format, and assemble statements of qualifications, proposals, and presentation materials.
• Gather, organize, and maintain project experience, resumes, statistics, and other proposal content.
• Maintain and update proposal database, boilerplate content, and supporting resources for accuracy and consistency.
• Support pursuit interviews by developing presentations, coordinating logistics, and assisting with preparation and materials.
• Conduct market, client, competitor, and procurement research to support business development and pursuit planning.
• Assist with marketing activities, internal communications, award submissions, and related promotional efforts.

Skills

Strong organizational skills

Multi-tasking / deadline management

Writing & editing excellence

Attention to detail

Interpreting solicitation requirements

Written & verbal communication

Judgment & problem solving

Independent and collaborative work

MS 365 proficiency

Adobe Acrobat experience

Adobe InDesign / Creative Cloud

Education

Bachelor's Degree in Marketing, English, Business, Communications, or related field

Tools

Adobe InDesign

Adobe Creative Cloud

Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams)

Job description

Proposal Coordinator

Marketing & Communications

Evansville, IN

ID: 1822-356

Full-Time/Regular

Proposal Coordinator Opportunity with Traylor Bros., Inc.!

Traylor Bros., Inc. is a highly-respected heavy civil construction company working on some of the biggest, most technically challenging bridge, marine, and underground jobs in North America. William F. Traylor founded Traylor Bros. in 1946, finding success by taking on - and succeeding with - extremely challenging projects. His combination of honesty, courage, and innovative abilities are the traits that embody the firm to this day.

What makes us different?

Our Mission is to excel at constructing complex infrastructure safer, better, and faster by engaging the entrepreneurial and innovative spirit of our team members and providing limitless opportunity for personal and professional growth in a close knit and collaborative organization.

Our Core Values:

Safety. We are committed to providing a safe work environment. This is always our priority.

People. Our talented team is our greatest asset. We provide opportunity, reward performance, and support a positive and balanced work environment.

Innovation. We have the ability to engineer creative solutions to overcome any obstacle.

Ethics. We are honest and ethical in all our business dealings.

Communication. We encourage open and honest communication throughout our organization.

Community. We add value to our industry and the communities in which we work.

Position Summary

The Proposal Coordinator supports the development and submission of accurate, compliant, and compelling proposals, qualifications, and interview materials for heavy civil construction pursuits by coordinating schedules, reviewing solicitation requirements, gathering and organizing technical information, maintaining proposal resources, and assisting with document production. This role collaborates closely with the proposal team, business development, estimating, operations, and other subject-matter experts to effectively communicate Traylor’s experience and capabilities, and provides limited support for market research, business development, and marketing activities.

Key Tasks and Responsibilities

• Review RFQs, RFPs, and bid documents to identify requirements, evaluation criteria, and deadlines.
• Develop and maintain proposal schedules, compliance matrices, outlines, and coordination tools.
• Coordinate inputs from project teams, estimating, operations, business development, and leadership to support proposal development.
• Prepare, write, edit, format, and assemble statements of qualifications, proposals, and presentation materials.
• Gather, organize, and maintain project experience, resumes, statistics, and other proposal content.
• Maintain and update proposal database, boilerplate content, and supporting resources to ensure accuracy and consistency.
• Support pursuit interviews by developing presentations, coordinating logistics, and assisting with preparation and materials.
• Conduct market, client, competitor, and procurement research to support business development and pursuit planning.
• Assist with marketing activities, internal communications, award submissions, and related promotional efforts as assigned.
• Manage multiple deadlines, prioritize assignments, and independently execute routine tasks.
• Collaborate effectively with internal teams and perform additional duties as assigned.
• Travel may be required for meetings, site visits, training, and company events.

Skills and Abilities

• Strong organizational and project-coordination skills.
• Ability to manage multiple assignments and competing deadlines in a fast-paced environment.
• Excellent writing, editing, proofreading, grammar, spelling, and document-composition skills.
• Strong attention to detail and commitment to accuracy.
• Ability to interpret detailed solicitation requirements and convert them into clear assignments and deliverables.
• Strong written and verbal communication skills.
• Sound judgment, initiative, and problem-solving skills.
• Ability to work both independently and collaboratively.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and related Microsoft 365 applications.
• Experience with Adobe Acrobat required.
• Experience with Adobe InDesign and other Adobe Creative Cloud applications preferred.

Education/Experience

• Bachelor’s Degree in Marketing, English, Business, Communications, or related field.
• 3-5 years of experience in proposal coordination, marketing, communications, document production, or a related field.
• Experience supporting proposals, qualifications, marketing, or business-development activities in the architecture, engineering, construction, or heavy civil infrastructure industry is preferred.

Traylor Bros., Inc. is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, veteran status, sex, sexual orientation, gender identity, age, genetic information, pregnancy, disability, protected activity, or other non-merit factors.