Proposal Coordinator at Infinite Consulting Corp

Oakland University; New York (NY); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical

Vision

401k with 4% match

Short Term and Long-Term Disability

Life Insurance

Paid Time Off (PTO & Sick Time)

Company Holidays

Anniversary Milestone Rewards

Great company culture

Autonomy in your role

Job summary

A leading consulting firm is seeking a Proposal Coordinator to manage proposal activities, ensuring timely submissions. The candidate should hold a bachelor's degree and possess 2-4 years of relevant experience. Strong organizational skills and proficiency in Microsoft Office 365 are essential. This role offers a collaborative work environment with comprehensive benefits, including medical, 401k matching, and generous PTO.

Qualifications

• 2-4 years of experience in proposal coordination or related roles.
• Strong organizational skills with the ability to prioritize tasks.
• Familiarity with local public agencies and subconsultant roles is a plus.

Responsibilities

• Coordinate proposal activities for multiple pursuits and track deadlines.
• Collaborate with internal team members to gather necessary information.
• Maintain and update resumes, project profiles, and standard proposal materials.

Skills

Organizational skills

Time management

Written and verbal communication

Proficiency in Microsoft Office 365

Education

Bachelor’s degree in Communications, Marketing, or related field

Tools

Microsoft Word

Microsoft Excel

SharePoint

Teams

CRM/ERP systems

Job description

Overview

Job title: Proposal Coordinator

Location: NY/Remote

Compensation Range: $60-70K

Infinite Consulting Corp. is a leading project, program, and construction management firm established in 2009, specializing in safety management, quality management, cost estimating, CPM scheduling, and project controls. We are committed to providing exceptional service and support throughout every phase of our clients\' projects, with their success being our success. At Infinite, we offer a vibrant, inclusive workplace that fosters professional growth and attracts passionate individuals who work collaboratively to solve problems.

We were named a 2024 Top Long Island Workplace, and we maintain a company culture based on integrity, safety, and family values, ensuring every team member feels valued and empowered to make a meaningful impact.

About the Role

We are seeking a highly organized and detail-oriented Proposal Coordinator to join our Pursuits team. In this role, you will manage multiple proposal deadlines simultaneously, ensuring timely and accurate submissions in support of our engagements with prime consultants, contractors, and public agencies. Working closely with senior team members, you will coordinate the collection, preparation, and review of proposal materials, maintain proposal content libraries, and support complex pursuits by handling assigned components and ensuring compliance with client and prime contractor requirements.

Responsibilities

• Coordinate proposal activities for multiple pursuits, tracking deadlines and ensuring all deliverables meet quality and compliance standards.
• Collaborate with internal team members to gather necessary information, documentation, and content.
• Maintain and update resumes, project profiles, forms, and other standard proposal materials.
• Assist senior staff by preparing assigned proposal deliverables and ensuring compliance with client requirements.
• Assist with data entry within CRM/ ERP systems.
• Maintain organized and accessible proposal content libraries and templates.

Qualifications

• Bachelor’s degree in Communications, Marketing, or a related field.
• 2–4 years of experience in proposal coordination or related roles, preferably within the A/E/C industry.
• Strong organizational and time management skills, with the ability to prioritize multiple tasks effectively.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office 365 applications (Word, Excel, SharePoint, Teams).
• Experience with CRM or ERP systems preferred.
• Familiarity with local public agencies and subconsultant roles is a plus.

Benefits

• Medical
• Vision
• 401k with 4% match
• Short Term and Long-Term Disability
• Life Insurance
• Paid Time Off (PTO & Sick Time)
• Company Holidays
• Anniversary Milestone Rewards
• Great company culture that genuinely cares!
• Autonomy in your role

Philanthropy Opportunities: Infinite is dedicated to “Building Better Futures” through our physical projects and through our philanthropic arm Infinite Cares. The Infinite Cares mission is to donate our time, money, and energy to causes that make the world a better place. We encourage everybody to find causes they are passionate about and look for ways to make a difference. Look and see how we are giving back www.infinitecares.com

New York City Equal Pay Disclaimer: Infinite Consulting Corp carefully considers multiple factors to determine compensation, including a candidate’s experience, education, and training. The estimated salary for this position is a base salary of $60-70K.

Equal Opportunity Disclaimer: We are an equal opportunity employer and referral source. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. All your information will be kept confidential according to EEO guidelines.

Attention: Infinite Consulting Corp applicants, please note that all official company correspondence will come from an Infinite Consulting Corp representative that can be verified with an official company email address. Be cautious of any communication requesting sensitive information outside of our secure application process. If you receive suspicious correspondence, contact our Talent department immediately at [e-mail]. Your security is our priority.