Proposal Coordinator

Priority Dispatch Corp.; Tampa (FL); On-site; USD 44,000 - 48,000; Part time

Job summary

Priority Dispatch Corp. is seeking a proactive Proposal Coordinator to manage the proposal workflow from kickoff to final submission. The role emphasizes content development, writing, and using our BD platform to accelerate production.

The position is on-call/consultative and remote, with an hourly compensation structure. Candidates should bring 2+ years of proposal coordination experience and a strong writing background.

Qualifications

• 2+ years of experience coordinating proposals or managing BD content.
• Experience with AI-driven proposal tools and cloud collaboration software.
• Bachelor's degree in communications, English, business, or related field.
• Strong writing and editing skills with the ability to synthesize complex ideas into clear content.

Responsibilities

• Lead the proposal lifecycle, set milestones, and drive deadlines.
• Draft and edit narratives, executive summaries, and technical sections.
• Facilitate reviews, synthesize contributions, ensure cohesive final narrative.
• Use BD platform and AI to source, organize, and assemble proposals.

Skills

Content writing

Proposal coordination

Editing

Project management

Communication

Education

Bachelor's degree in Communications/English/Business Administration

Tools

AI proposal tools

Cloud collaboration software

COTS system training

Job description

Job Details

Job Location: 410 S Ware Blvd - Tampa, FL 33619

About the Role

We are seeking a proactive and tech-savvy Proposal Coordinator to join our team on an on-call, consultative basis. In this role, you will take ownership of managing the proposal workflow from kickoff to final submission.

Because routine administrative tasks- such as compliance matrices and tracking documentation- are streamlined through our internal business development platform, your focus will remain centered on core proposal development, content management, and writing.

Key Responsibilities

• Process Management: Lead and manage the proposal lifecycle, setting milestones, keeping subject matter experts (SMEs) on track, and driving the team toward deadlines.
• Content Development & Writing: Draft, edit, and refine proposal narratives, executive summaries, and technical sections using our proprietary automation platform to accelerate generation and formatting.
• Collaboration & Execution: Facilitate review sessions, synthesize contributions from team members, and ensure the final narrative is polished, cohesive, and persuasive.
• Platform Utilization: Leverage our internal BD platform's content repositories and AI capabilities to source, organize, and assemble high-quality proposal packages efficiently.

Qualifications & Skills

• Experience: 2+ years of experience coordinating proposals, technical writing, or managing business development content within government or commercial contracting.
• Tech-Savviness: Highly comfortable working with modern AI-driven proposal tools, content libraries, or cloud-based collaboration software (you will receive training on our COTS system).
• Writing & Editing: Strong professional writing and editing skills with the ability to synthesize complex ideas into clear, compelling content.
• Project Leadership: Exceptional organization and communication skills, with the ability to guide teams and manage fluctuating on-call workflows under tight deadlines.
• Education: Bachelor's degree in communications, English, Business Administration, or a related field (or equivalent practical experience).

Compensation Structure

This is a remote on-call consulting role with compensation structured hourly: $32 -35 / hour. Invoices must detail deliverables produced.