Proposal Coordinator

RIVA Solutions Inc.; Reston (VA); Hybrid; USD 72,000 - 98,000; Full time

Benefits offered by this job

Paid Time Off / Sick Leave

Health, Dental, and Vision Coverage

Life Insurance

401(k) Retirement Plan with Company/Ma

HSA/FSA Spending Accounts

Long- and Short-Term Disability

Pet Insurance

Wellness Program Initiatives

RIVA Flex (Flexible Hours and Hybrid)

Additional Workplace Benefits

Job summary

RIVA Solutions Inc. is seeking a Proposal Coordinator to support the Bid & Proposal organization in a hybrid role based in Reston, VA.

You will coordinate and write proposals for Federal opportunities, collaborating with capture, recruiting, technical staff, and leadership to ensure compliant, compelling submissions. The role emphasizes creating clear narratives, managing multiple proposals, and leveraging AI tools like Copilot or Claude.

Qualifications

• Bachelor's degree.
• 2-3 years of Federal proposal coordination experience.
• Knowledge of Shipley proposal processes.
• Strong writing, editing, and proofreading skills.
• Experience managing multiple proposal efforts.
• Microsoft 365 proficiency including Word, Excel, PowerPoint, SharePoint, and Copilot.
• Experience with AI proposal tools such as Copilot or Claude.

Responsibilities

• Analyze RFps, RFQs, RFIs, and Sources Sought notices.
• Coordinate kickoff meetings, schedules, outlines, and proposal activities.
• Develop compliance matrices and perform compliance reviews.
• Compile proposal library content and maintain reusable proposal assets.
• Track proposal schedules and deliverables.
• Coordinate with teaming partners.
• Draft technical, management, executive summary, past performance, and staffing narratives.
• Interview SMEs and develop evaluator-focused content.
• Edit, proofread, and format proposals.
• Support oral presentations and proposal library maintenance.

Skills

Strong writing

Editing

Proofreading

Project coordination

Multitasking

Education

Bachelor's degree

Tools

Microsoft 365 (Word, Excel, PowerPoint, SharePoint, Copilot)

AI proposal tools (Copilot/Claude)

Job description

Position: Proposal Coordinator

Location: Hybrid - Reston, VA

Terms: Full Time

Clearance: None

Travel: 0-10%

RESULTS. INNOVATION. VALUES. ACCOUNTABILITY.

We’re a mission-driven IT services company and systems integrator supporting digital transformation and modernization for Federal government agencies. Since 2009, we’ve partnered with our customers to solve complex challenges through smart, practical innovation to deliver real outcomes where they matter most. Our teams are made up of industry-leading experts who are passionate about doing great work and making a difference. We don’t just develop solutions—we support efforts that strengthen communities and serve the public good.

RIVA’s culture is built on four core values: Results, Innovation, Values, and Accountability. They guide how we work, how we collaborate, and how we measure success. Our employee-first approach is rooted in trust, ownership, and meaningful work. By investing in our people and fostering a flexible, supportive environment, you will have the opportunity to grow your skills, contribute ideas, and make an impact from day one—all while supporting missions that matter.

Program Overview

Supports RIVA's Bid & Proposal organization by coordinating and developing competitive Federal proposals, RFIs, RFQs, and Sources Sought responses.

Position Overview

Provides full lifecycle proposal coordination and proposal writing support for Federal opportunities while collaborating with capture, recruiting, technical staff, and leadership.

Core Responsibilities

• Analyze RFPs, RFQs, RFIs, and Sources Sought notices.
• Coordinate kickoff meetings, schedules, outlines, and proposal activities.
• Develop compliance matrices and perform compliance reviews.
• Compile proposal library content and maintain reusable proposal assets.
• Track proposal schedules and deliverables.
• Coordinate with teaming partners.
• Draft technical, management, executive summary, past performance, and staffing narratives.
• Interview SMEs and develop evaluator-focused content.
• Edit, proofread, and format proposals.
• Support oral presentations and proposal library maintenance.

Minimum Qualifications

• Bachelor's degree.
• 2-3 years of Federal proposal coordination experience.
• Knowledge of Shipley proposal processes.
• Strong writing, editing, and proofreading skills.
• Experience managing multiple proposal efforts.
• Microsoft 365 proficiency including Word, Excel, PowerPoint, SharePoint, and Copilot.
• Experience with AI proposal tools such as Copilot or Claude.

Preferred Qualifications

• Federal IT proposal experience.
• APMP or Shipley training.
• Adobe Acrobat/desktop publishing experience.
• Experience supporting oral presentations.

Salary

$85,000

RIVA Benefits

• Paid Time Off / Sick Leave
• Health, Dental, and Vision Coverage
• Life Insurance
• 401(k) Retirement Plan with Company Match
• HSA/FSA Spending Accounts
• Long- and Short-Term Disability
• Pet Insurance
• Wellness Program Initiatives
• RIVA Flex (Flexible Hours and Hybrid Support, where applicable)
• Additional Workplace Benefits

Equal Opportunity Statement

RIVA Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic.