Proposal Coordinator

EMCOR; Raleigh (NC); On-site; USD 55,000 - 75,000; Full time

Job summary

Southern Industrial Constructors Inc. in Raleigh, NC, is seeking a Proposal Coordinator to support marketing efforts through planning, coordinating, and producing proposals and qualifications.

You will ensure organized proposal management, data maintenance, and timely, high-quality submissions in collaboration with Marketing, Business Development, Estimating and Operations teams. The role emphasizes best-practice content management, workflow optimization, and compliant proposals to drive company

Qualifications

• Associates Degree in business administration preferred, not required.
• At least two years of proven administrative experience.
• Proficient Microsoft 365 and Adobe Suite; comfortable with databases.
• Strong interpersonal communication, meticulous attention to detail, and organized work habits.

Responsibilities

• Manage opportunity and project lifecycle in CRM.
• Prepare proposals and qualification packages.
• Assist in Go / No Go processes.
• Develop and maintain internal project database records.
• Create and update current resumes.
• Run weekly estimate log reports.
• Support project closeout activities.
• Coordinate customer surveys and feedback.

Skills

Interpersonal communication

Attention to detail

Organization

Follow-up skills

Administrative support

Education

Associates Degree in business administration

Tools

Microsoft 365

Adobe Suite

Job description

About Us

We perform installation, rigging, millwrighting, and maintenance for manufacturing and industrial markets across the Southeast.

Job Summary

Southern Industrial Constructors Inc. is seeking Proposal Coordinator in the Raleigh, NC office. The Proposal Coordinator is responsible for supporting SIC’s marketing efforts through the planning, coordination and production of proposals, qualifications and related marketing materials. This role ensures an organized and systematic approach to proposal management by maintaining project data, coordinating bid activities, developing proposal content, managing document control and supporting opportunity tracking in our CRM. This role is ultimately responsible for driving efficiency across the proposal process through implementation of best practices, content management strategies and workflow optimization initiatives that increase productivity and proposal effectiveness. The Proposal Coordinator works closely with the Marketing, Business Development, Estimating and Operations teams to deliver high-quality, compliant proposals while meeting critical deadlines and contributing to the company’s growth objectives.

Essential Duties & Responsibilities

• Manage opportunity and project lifecycle in CRM
• Prepare proposals and qualification packages
• Assist in Go / No Go process
• Execute & develop internal database of projects
• Create & update current resumes
• Run weekly estimate log reports
• Assist with project closeout
• Drive customer surveys

Qualifications

• Associates Degree in business administration, preferred, not required.
• At least two years proven experience working in an administrative capacity.
• Computer skills to include Microsoft 365 and Adobe Suite proficiency; database management.
• Basic clerical skills to include data entry, report preparation, file maintenance, scheduling appointments, and running reports.
• Strong interpersonal communication, attention to detail, organization, and follow-up skills.

#sic

Physical Demands

Conditions include working in office, with occasional entry into shop, busy traffic areas, and warehouses. Occasional exposure to dirt, dust, grease, oil, vibrations, and adverse weather conditions. Must be able to safely access all areas of property. Must be able to effectively use any required PPE equipment. Potential Jobsite Visits.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

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