Proposal Coordinator

Crest Industries; Pineville (LA); On-site; USD 42,000 - 56,000; Full time

Job summary

Crest Industries in Pineville, Louisiana, is seeking an Entry-level Proposal Coordinator to develop skills and learn on the job under the Proposal Department Manager. This role focuses on managing proposal schedules, maintaining documents, and coordinating with vendors and customers.

The Assistant Proposal Manager will grow to handle technical and financial issues, ensuring timely, accurate submissions and acting as the primary point of contact for scope changes and addenda.

Qualifications

• Bachelor's Degree in Project Management, Engineering or Technology required
• Three years Substation Experience may substitute for a Bachelor's degree
• Knowledge of Microsoft Excel, Word and Adobe Acrobat required
• General knowledge of high voltage substations or transmission lines preferred
• Strong analytical skills
• Strong communication and customer service skills

Responsibilities

• Create assigned proposals and manage proposal progress through the life of the proposal
• Maintain correspondence with vendors and potential customers
• Ensure accuracy and timeliness of proposals and submittal documents, coordinate with other teams
• Assist customer to ensure scope of work is addressed and responsibilities divided
• Be the primary client contact for changes to scope, schedule, or problems
• Provide periodic updates and status reports on proposals to Team Leader
• Consult with Team Leader/Manager on matters like bonds, special requirements, expedited lead-times
• Handle proposals involving special equipment or engineering

Skills

Customer Focus

Decision Quality

Business Insight

Drives Results

Collaborates

Communicates Effectively

Courage

Instills Trust

Manages Ambiguity

Education

Bachelor's Degree in Project Management, Engineering or Technology

Three years Substation Experience substitute for a Bachelor Degree

Knowledge of Microsoft Excel

Knowledge of Microsoft Word

Knowledge of Adobe Acrobat

Tools

Epicor ERP

Job description

DIS-TRAN Packaged Substations has an opening for a Proposal Coordinator to work from our Corporate Office in Pineville, Louisiana. The Proposal Coordinator is an entry Level professional position designed to develop the Skills, Knowledge, Abilities, and Competencies needed to perform as a Proposal Manager. The Assistant Proposal Manager reports to the Proposal Department Manager and learns on the job to become the primary point of contact for all technical and financial issues relating to specific proposals. The Assistant Proposal Manager learns, on the job, how to effectively manage proposals and schedules and ensures assigned proposals are completed successfully.

COMPETENCIES

• Customer Focus
• Decision Quality
• Business Insight
• Drives Results
• Collaborates
• Communicates Effectively
• Courage
• Instills Trust
• Manages Ambiguity

DUTIES AND RESPONSIBILITIES

• The Proposal Coordinator shall create assigned proposals and shall be responsible for maintaining the proposal progress through the life of the proposal. The Proposal Coordinator shall notify the Team Leader when proposal schedules are not being maintained and shall initiate courses of action to be taken
• Holds responsibility for the management of all correspondence with the vendors and potential customer
• Holds responsibility for the accuracy and correctness of all proposals and submittal documents produced and shall coordinate efforts with other team members and other departments to ensure these documents are produced correctly, accurately and on schedule. The Assistant Proposal Manager shall provide the Team Leader with copies of all proposals for review
• Assists the potential customer in ensuring all scope of work for the project has been addressed and a division of responsibility has been agreed upon
• Becomes and continues to be the primary point of contact for the client and shall take all action required to accommodate addendums or changes to the scope of work, project accelerations and delays, structural changes, shipping problems and material problems. The Assistant Proposal Manager shall notify the Team Leader of changes in proposal schedules and problems encountered and shall initiate courses of action to be taken
• Provides the Team Leader with periodic updates and status reports on all proposals assigned to him or her. The Team Leader will provide periodic feedback on proposal performance including both technical and financial
• Consults with the Team Leader and or Manager of the Proposal Department on matters pertaining to the following:
• All proposals involving liquidated damages, performance or supply bonds, bid bonds and retainage
• All proposals where the clients credit has been flagged to indicate special requirements
• All proposals involving expedited lead-times
• All proposals involving special equipment (such control buildings) and/or special engineering (such as control building design)
• Any technical matter not previously encountered or thoroughly understood

EDUCATION AND EXPERIENCE (REQUIRED)

• Bachelors Degree from an accredited vocational or academic institution in the fields of Project Management, Engineering or Technology is required
• Three years Substation Experience will substitute for a Bachelor Degree
• Knowledge of Microsoft Excel, Microsoft Word and Adobe Acrobat is required
• General knowledge of high voltage substations or transmission lines is preferred
• Strong analytical skills required
• Strong communication skills and customer service skills required

EDUCATION AND EXPERIENCE (PREFERRED)

• 4-year degree, preferably in an engineering or technical related field
• 3 years of related experience
• General knowledge of high voltage substations and transmission lines
• Epicor or other ERP software experience

Referral Level: Professional

Not eligible for Enhanced Referral

Not eligible for External Referral

More information regarding The Crest Industries Family of Companies’ Internal and External Referral Programs can be found here: https://www.crestoperations.com/recruit-new