Proposal Coordinator

Focus Consulting; Midvale (UT); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Paid time off

13 paid holidays

Healthcare premium contribution

401(k) match

Employee assistance program

Training & mentoring

Job summary

Focus Consulting in Utah seeks a detail-oriented Pursuit / Proposal Coordinator to lead and support responses to RFPs, RFQs, SOQs, and other pursuit materials for civil engineering and surveying services. You will coordinate, write, edit, and produce compliant proposals, collaborate with engineers and marketers, and manage multiple deadlines in a fast-paced environment to help win projects.

This role emphasizes strong writing, organization, and project-management skills to transform technical

Qualifications

• Bachelor’s degree in Marketing, Communications, English, Journalism, or related field (or equivalent experience).
• 2+ years of experience in proposal coordination, marketing, or pursuit support—AEC or professional services preferred.
• Strong writing, editing, and proofreading skills.
• Experience with RFPs, RFQs, or formal proposals.
• Highly organized with the ability to manage multiple deadlines.
• Proficient in Microsoft Word, PowerPoint, and Adobe Suite (InDesign, Acrobat).
• Experience with proposal management software is a plus.

Responsibilities

• Coordinate end-to-end proposal development for government and private sector pursuits.
• Develop proposal schedules, outlines, and compliance matrices to meet requirements.
• Facilitate kickoff meetings and gather inputs from technical staff and leadership.
• Track pursuit progress and deliverables across multiple concurrent proposals.
• Write, edit, and refine proposal narratives, resumes, and summaries.
• Translate technical information into clear, client-focused messaging.
• Ensure proposals reflect the firm’s brand voice and win themes.
• Proofread and quality-check materials for clarity and compliance.
• Collaborate with designers to develop layouts and visuals for proposals.
• Prepare final proposal packages for digital and hard-copy submission.
• Maintain proposal content libraries and boilerplate materials.
• Assist in post-pursuit debriefs and process improvements.

Skills

Writing

Editing

Proofreading

Time management

Organization

Proposal coordination

Project management

Communication

Education

Bachelor’s degree in Marketing, Communications, English, Journalism, or related field

Tools

Deltek

OpenAsset

Cosential

InDesign

Acrobat

Job description

Description

We are seeking a detail-oriented and deadline-driven Pursuit / Proposal Coordinator to lead and support proposal efforts for public and private sector opportunities. This role is responsible for coordinating, writing, and producing compelling, compliant responses to RFPs, RFQs, SOQs, and other pursuit-related materials in support of our civil engineering and surveying services.

The ideal candidate thrives in a fast-paced, collaborative environment, enjoys managing complex deliverables, and knows how to turn technical information into clear, persuasive content.

Traits of an Ideal FOCUS Team Player:

• Detail-oriented with a strong commitment to quality and accuracy
• Self-starter who can manage tasks independently while collaborating with technical teams
• Comfortable working with engineers, surveyors, and subject-matter experts
• Calm under pressure and adaptable to shifting priorities and tight deadlines
• Curious, coachable, and eager to improve pursuit strategies and outcomes

Requirements

Responsibilities: Proposal & Pursuit Management

• Coordinate end-to-end proposal development for government and private sector pursuits, including RFPs, RFQs, SOQs, and interview materials
• Develop proposal schedules, outlines, and compliance matrices to ensure all requirements are met
• Facilitate kickoff meetings and manage inputs from technical staff, project managers, and leadership
• Track pursuit progress, deadlines, and deliverables across multiple concurrent proposals

Writing & Content Development

• Write, edit, and refine proposal narratives, resumes, project descriptions, and executive summaries
• Translate technical information into clear, client-focused, and persuasive messaging
• Ensure proposals reflect the firm’s brand voice, differentiators, and win themes
• Proofread and quality-check all materials for clarity, consistency, grammar, and compliance

Graphics & Production Coordination

• Collaborate with graphic designers or marketing staff to develop layouts, infographics, and visual elements
• Prepare final proposal packages for digital and hard-copy submission, including formatting, file assembly, and uploads
• Ensure adherence to agency-specific submission platforms and requirements

Content & Process Management

• Maintain and update proposal content libraries, resumes, project sheets, and boilerplate materials
• Assist in post-pursuit debriefs, lessons learned, and continuous improvement of proposal processes

Required Qualifications

• Bachelor’s degree in Marketing, Communications, English, Journalism, or a related field (or equivalent experience)
• 2+ years of experience in proposal coordination, marketing, or pursuit support—preferably in the AEC, engineering, construction, or professional services industry
• Strong writing, editing, and proofreading skills
• Experience working with RFPs, RFQs, or formal proposals
• Exceptional organization and time-management skills with the ability to manage multiple deadlines
• Proficiency in Microsoft Word, PowerPoint, and the Adobe Suite (InDesign, Acrobat)

Preferred Qualifications

• Experience in civil engineering, surveying, construction, architecture, or related technical fields
• Familiarity with government procurement processes and public agency proposals
• Experience with CRM or proposal management software (e.g., Deltek, OpenAsset, Cosential, etc.)
• Basic understanding of graphic design principles and proposal layout
• Experience supporting interview preparation or presentation development

Why Join Us

• Work on meaningful infrastructure projects that shape communities
• Collaborate with experienced engineers, surveyors, and marketers
• Opportunity to grow into a senior proposal or pursuit leadership role
• Supportive, team-oriented culture that values both technical excellence and storytelling

What we bring to the table:

• Paid time off accrued upon hire and increases with set benchmarks
• 13 paid holidays with opportunities to earn more for meeting company goals
• Generous 80% healthcare premium contribution through Select Health with an HSA match up to $200/month after a 60-day probationary period.
• Access to dental, vision, life, and other insurance benefits after the probationary period
• 401(k) match after a 6-month probationary period, matches 100% for the first 3% and then 50% for the next 2% so we can help you build your financial future
• Employee Assistance Program (We are here to support you)
• Employee and family engagement activities
• Employee recognition
• $10,000 life insurance policy 100% paid by FOCUS
• A fulfilling and genuine work environment
• In-house training and mentoring program
• Many opportunities and resources for personnel development
• Winner of the 2022-2025 Top Workplace award, 2024 & 2025 Utah’s Best Companies to Work For award, and 2026 Best of SLC.

All employment offers are contingent upon acceptable drug screening, a clean motor vehicle record, and criminal background check. Focus Consulting is an Equal Opportunity Employer/Affirmative Action employer and employment selection decisions are based upon merit, qualifications, and abilities. FOCUS does not discriminate in employment opportunities or practices on the basis of: race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status, or any other characteristic protected by country, regional, or local law.