Proposal Specialist

SE Group; Salt Lake City (UT); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

401k + 4% company match

Medical, Dental, and Vision Insurance

Health Savings Account with $2,000 annual employer contribution

Generous vacation policy

Flexible work environment

Paid subscription to Headspace app

Job summary

SE Group is searching for a Proposal Specialist to support its team in Salt Lake City, Utah. The ideal candidate has 3-5 years in AEC proposal development and enjoys creating compelling proposals for impactful projects. Key responsibilities include managing proposals, conducting analysis, collaborating with teams, and writing clear, persuasive content. The position offers a hybrid working option, salary between $70,000 - $80,000, and several attractive benefits, including a generous vacation policy and flexible environment.

Qualifications

• 3-5 years in proposal development within the AEC industry preferred.
• Experience with interdisciplinary technical teams.
• Ability to manage multiple priorities and make independent decisions.

Responsibilities

• Manage multiple concurrent pursuits and proposals.
• Gather and update project information for proposals.
• Write custom content for the client's selection committee.
• Create proposals in Adobe InDesign.

Skills

Proficiency in Microsoft Office

Proficiency in Adobe InDesign

Familiarity with CRM tools

Highly organized

Strong communicator

Education

Bachelor’s degree in marketing, communications, planning, design, or related field

Tools

Asana

Adobe Illustrator

Job description

SE Group is seeking a Proposal Specialist to support our growing team. This role is ideal for someone with prior AEC consulting experience who enjoys creating persuasive, high-quality proposals for meaningful projects.

Our tagline is “Outside is Where We Thrive.” You’ll help our planners, landscape architects, and environmental analysts win projects like outdoor recreation economy studies, campground design, trail network plans, ski area plans, mountain town comprehensive plans, land use and zoning plans, forest health and wildfire resiliency studies, parks and open space plans, downhill mountain bike park development, recreation visitor use management plans, and more!

The Proposal Specialist plays a critical role in turning our expertise into compelling, competitive pursuits. You bring structure, clarity, and strategy to every proposal by helping distill technical ideas into clear, persuasive narratives that resonate with our clients. Your work directly influences what projects we win and ultimately, the impact we’re able to have on landscapes, communities, and outdoor experiences.

What You’ll Do

Sitting in the Business Development & Marketing team, this role will focus on developing competitive pursuits for our Public Lands, Communities, and Mountain Resort Market Areas.

• Manage multiple concurrent pursuits, including schedules, task tracking (Asana), and final submittals
• Perform detailed analysis of RFP/RFQ requirements including preparation of outlines, tailored checklists, instructions, compliance matrices, and templates; track amendments/clarifications
• Facilitate meetings (Go/No-Go, proposal kickoff, strategy sessions) and keep pursuits on track
• Gather and update resumes, project information, photos, and other content for proposals
• Research project background and data to effectively inform proposal development
• Leverage AI tools and software to streamline processes and improve deliverables
• Manage pursuit data in the CRM
• Manage proposal closeout tasks to maintain the CRM, ensuring proposals and pursuit materials are properly stored and current
• Collaborate with the team to create compelling client presentations and lead interview coaching that secure project wins
• Write custom-written content that speaks directly to the client's selection committee and sets us apart from the competition, showcasing SE Group’s strengths
• Edit and proof the technical team’s proposal content for clarity, compliance, and persuasiveness
• Develop graphics, layouts, and templates
• Create well-designed, reader-friendly proposals in Adobe InDesign
• Provide clear communication and direction to keep proposal production on schedule
• Review content for consistency with brand standards and proposal guidelines
• Participate in debriefs and retrospectives to continuously improve our proposal development process

What We’re Looking For

Experience: 3-5 years in proposal development within the AEC industry (planning, architecture, engineering, environmental, or design) is preferred. The ideal candidate will have previous experience working with an interdisciplinary technical team.

Education: Bachelor’s degree in marketing, communications, planning, design, or related field—or equivalent relevant experience.

Skills:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint, CoPilot)
• Proficiency in Adobe InDesign (intermediate level, with interest in growing to advanced)
• Familiarity with Adobe Illustrator (preferred but not required)
• Familiarity with task/project management tools (preferably Asana)
• Familiarity with CRM and Digital Asset Management tools
• Highly organized, detail-oriented, and deadline-driven
• Able to manage multiple priorities and make independent decisions
• Team player who works well across different personalities and technical disciplines
• Strong communicator who builds collaborative relationships
• Enthusiastic about professional growth in proposal management

Location: We are a hybrid team with some team members working from our offices in Salt Lake City, Utah; Golden, Colorado; and Burlington, Vermont, and others working from home. Preference given to candidates who are located near an office, but it’s not required.

Reports to: Marketing Manager, with daily collaboration with the business development & marketing team.

What You Can Expect from Us

• The anticipated salary range for this position is between $70,000 - $80,000. Actual salaries will vary and are based on several factors such as experience, education, budget, internal equity, and location.
• 401k + 4% company match
• Medical, Dental, and Vision Insurance (premiums 100% covered for employees)
• Health Savings Account (HSA) program with $2,000 annual employer contribution
• Short-term disability, long-term disability, and life insurance coverage
• Paid Family Leave: we offer new parents paid family leave (for birth or adoption) through a variety of options
• Generous vacation policy that promotes wellness (we want to you to be balanced!)
• Flexible work environment that supports active lifestyles (work hard, play hard’ is our ethos!)
• Paid subscription to Headspace app and numerous outdoor pro form deals

What’s next?

If you are interested in being considered for this position, please submit a cover letter, resume, and portfolio examples (all as separate attachments) to [e-mail] with "Proposal Specialist" in the subject line.

A note: we know proposals are often proprietary (if not already publicly released) and don't expect you to submit a full proposal document. If you're able to provide writing examples, such as a cover letter, firm bio, or demonstrate how you create a proposal management plan to respond to an RFP - that's great!

In your letter of interest, include a narrative snapshot of what inspires you and how you might fit into our team. No phone calls please. Applications received by May 21, 2026 will be given full consideration.