Proposal Coordinator

anchorqea; Irvine (CA); On-site; USD 81,000 - 90,000; Full time

Benefits offered by this job

Healthcare: Medical, dental, vision

Paid company holidays

Vacation: 2 weeks

Sick time: 80 hours

401k with employer match

Job summary

Anchor QEA is seeking a detail-oriented Proposal Coordinator to join our Client Experience Team. You will support Proposal Managers in developing high-quality proposals and SOQs, gathering and refining content, and ensuring timely, brand-consistent submissions.

The role emphasizes collaboration with BD leaders, strong formatting, and experience with MS Word, PowerPoint, and InDesign. Office flexibility includes Seattle or Irvine, with no relocation offered.

Qualifications

• Bachelor’s degree with 2-3 years of relevant A/E/C experience.
• Strong formatting and proofreading skills for proposals and SOQs.
• Familiarity with pursuit content, branding, and QA/QC processes.

Responsibilities

• Assist with proposal outlines, templates, and formats to respond to client requirements.
• Develop and maintain proposal schedules and manage multiple deadlines.
• Coordinate with teams to gather information and incorporate pursuit messaging.
• Prepare and refine proposal content, resumes, company information, project descriptions, and forms.
• Format, proofread, and perform quality-control reviews of proposal documents for accuracy and brand alignment.
• Coordinate document production, submission requirements, file organization, and closeout activities.
• Maintain and update proposal content and opportunity data in company systems.
• Support company-wide business development efforts as needed.

Skills

MS Word

PowerPoint

Adobe InDesign

Quality checks

Time management

Attention to detail

Team collaboration

SF330 knowledge

Unanet CRM

Brand compliance

Education

Bachelor's degree; 2-3 years A/E/C experience

Tools

Unanet CRM

InDesign tools

Job description

Title

Proposal Coordinator

Location

Seattle, WA; Irvine, CA (or local to any Anchor QEA office)

Job Type

Regular Full-time

What’s the Opportunity?

Anchor QEA is seeking a detail-oriented Proposal Coordinator to join our service-oriented, collaborative Client Experience Team. In this role, you will support Proposal Managers and business development leaders in developing high-quality proposals and statements of qualification. You will help gather, organize, input, refine, and finalize proposal content, ensuring that each submittal is accurate, responsive, consistent with our brand, and delivered on time. This position does not offer relocation assistance.

Responsibilities

Support the delivery of high-quality competitive pursuits and statements of qualification (SOQs), which includes the following:

• Assist with preparing proposal outlines, templates, and formats that respond to client requirements and evaluation criteria
• Develop and maintain proposal schedules, track assignments, and support multiple concurrent deadlines under the direction of Proposal Managers
• Coordinate with proposal teams to gather required information and incorporate pursuit messaging, content, graphics
• Prepare and refine proposal content, including tailored resumes, standard company information, project descriptions, forms, and other marketing collateral as needed
• Format, proofread, and perform quality-control reviews of proposal documents for accuracy, consistency, compliance, and brand alignment
• Coordinate document production, submission requirements, file organization, and proposal closeout activities
• Maintain and update proposal content, resumes, project descriptions, and opportunity information within company systems and databases
• Support company-wide business development efforts as needed

What Are We Looking For?

Ideal candidates will have the following:

• Proficiency in MS Word, PowerPoint, OneDrive, and Adobe PDF and InDesign
• Working knowledge of A/E/C industry marketing fundamentals, terminology, and proposal processes
• Exceptional attention to detail, with a strong eye for formatting consistency and the ability to accurately quality-check large volumes of data, documents, and compliance checklists while managing competing deadlines
• Strong time management and organizational skills with the ability to prioritize multiple tasks with competing deadlines
• Ability to support interview preparation by coordinating materials, presentations, schedules, and team logistics
• Working knowledge of company brand implementation and QA/QC processes
• Adobe Creative Suite (InDesign) experience, copyediting experience, and knowledge of database concepts is desired
• Experience supporting SF330 submittals and familiarity with the federal procurement process is preferred
• Unanet (formerly Cosential) CRM experience is preferred
• Must be detail-oriented, team-oriented, flexible, reliable, and highly responsive to internal clients and to other members of the Client Experience team

Education/Certification Requirements

• Bachelor’s degree with 2-3 years of relevant A/E/C experience required

What Can You Expect?

A collaborative work environment where we encourage everyone to bring their authentic self. We offer competitive compensation and benefits. Benefits detailed below.

Who Are We?

Anchor QEA provides environmental planning, science, and engineering consulting services with the mission of transforming our environment and communities with integrity and vibe. With more than 500 people in offices across the United States, our collective vision is to be an inclusive, sustainable, and growing environmental innovator making generational impacts. By embodying our core values, we strive to be our clients’ first choice for solving their most challenging problems and to be our employees’ reason to be excited about going to work each morning. Learn more about Anchor QEA at www.anchorqea.com.

Additional Information

We work hard to embrace diversity and inclusion. As an equal opportunity employer, Anchor QEA is committed to a diverse, multi-cultural work environment. Anchor QEA does not discriminate in employment based on age, race, creed, gender, religion, marital status, veteran’s status, national origin, disability or sexual orientation. Employment is contingent upon satisfactory results of a comprehensive background check.

Salary and Other Compensation

• Salary Range: $80,919 - $90,022
• Annual Bonus
• Other potential bonus types: Billable Time Bonus, Spot Bonus, Milestone Anniversary Bonus, Receiving Professional License/Certification Bonus, Peer-reviewed Publication Bonus, Employee Referral Bonus.

Base Level Benefits for Regular Full-Time Positions

• Healthcare: Medical, dental, vision, basic life and AD&D insurance
• Paid Company and Floating Holidays: 7 paid company and 2 floating holidays annually
• Vacation: 2 weeks accrued paid vacation based on length of service. Vacation may vary by level.
• Sick and Safe Time: 80 hours annually
• Retirement Plan: 401k plan with an employer match * Further information on benefits: https://anchorqea.com/careers/benefits/