Proposal Coordinator

BSA; Indianapolis (IN); On-site; USD 55,000 - 75,000; Full time

Job summary

BSA is seeking a Proposal Coordinator to join our marketing team. This role guides pursuit timelines, helps craft strategy and messaging, and ensures timely completion of deliverables.

Ideal candidates will have 3–5 years of related experience with strong writing, editing, and desktop publishing skills, plus proficiency in Adobe Creative Suite, InDesign and Photoshop, and Microsoft Office tools. Collaboration and attention to detail are essential.

Qualifications

• Bachelor’s degree or equivalent in a related field.
• 3–5 years of experience in a related field with strong writing, editing and desktop publishing skills.
• Experience creating brand-aligned collateral using templates and standards.

Responsibilities

• Collaborate with principals, design leaders, and pursuit teams to support the RFP/RFQ response process by guiding timelines, contributing to strategy and messaging, and ensuring timely completion of deliverables.
• Assist with client and pursuit-specific research, including gathering insight on decision-makers, client missions, and values.
• Create compelling, brand-aligned collateral using approved templates and standards.
• Ensure consistent use of BSA's visual identity across all pursuit materials.
• Collaborate with firmwide studios and regional teams to coordinate and execute proposals.
• Maintain pursuit tracking systems including CRM updates

Skills

Strong writing

Editing

Time management

Collaborative mindset

Education

Bachelor's degree or equivalent in a related field

Tools

Adobe InDesign

Adobe Photoshop

Microsoft Teams

Microsoft Word

PowerPoint

Excel

Deltek VantagePoint

Job description

BSA is seeking a Proposal Coordinator to join our marketing team. This position plays a vital role in leading and supporting pursuit-related efforts, including proposals, presentations, and collateral that align with our brand. The ideal candidate is detail-oriented, collaborative, and thrives in deadline-driven environments.

What You’ll Do:

• Collaborate with principals, design leaders, and pursuit teams to support the RFP/RFQ response process by guiding timelines, contributing to strategy and messaging, and ensuring timely completion of deliverables.
• Assist with client and pursuit-specific research, including gathering insight on decision-makers, client missions, and values.
• Create compelling, brand-aligned collateral using approved templates and standards.
• Ensure consistent use of BSA's visual identity across all pursuit materials.
• Collaborate with firmwide studios and regional teams to coordinate and execute proposals.
• Maintain pursuit tracking systems including CRM updates

Education and Experience:

• Educational Background: Bachelors degree or equivalent in a related field.
• Experience: 3-5 years of experience in a related field, strong writing, editing & desktop publishing skills required.
• Skills:
• Experience with Adobe Creative Suite, especially InDesign and Photoshop
• Microsoft Teams environment, including Co-Pilot, Microsoft Office: Word, PowerPoint, Excel; Large Language Models (LLM's), familiarity with Deltek VantagePoint preferred.
• Strong attention to detail and time management
• Excellent written and verbal communication skills
• Collaborative mindset with a sense of ownership

Why BSA?

At BSA, we empower our team members to make a meaningful impact. As a 100% employee-owned firm, you'll have a direct financial stake in our growth and success while benefiting from a collaborative and innovative environment. Join us and be part of a team dedicated to creating spaces that support healing, learning, and discovery.

Exceptional Benefits:

We offer a comprehensive benefits package from day one, including:

• Medical, dental, and vision coverage
• Flexible Time Off (FTO)
• Parental leave
• Paid volunteer time and a giving back Program
• Employer-matched retirement funds and Employee Stock Ownership Plan (ESOP)
• Modern, collaborative work environment with free parking at all studios

Why You’ll Thrive at BSA:

• Partners: Our employee-owners value team success as well as individual success.
• Purposeful: Our experts are solution oriented, creating inspired solutions in healing, learning, and discovery environments.
• Learners: We are constantly striving for expertise and sharing knowledge.
• Owners: We are committed to a culture of empowerment; thinking and acting like employee-owners to ensure the success of our clients and our business.
• Ideal Team Players: We are humble, hungry, and smart.