Proposal Coordinator

MEB; Chesapeake (VA); On-site; USD 60,000 - 80,000; Full time

Job summary

A dynamic marketing firm in Chesapeake, VA is seeking a skilled Proposal Coordinator to join its team. This role involves coordinating and producing proposal materials, supporting pursuit strategies, and collaborating with various team members to ensure success in AEC proposals. The ideal candidate should have 3-5 years of relevant experience, strong writing and editing skills, and proficiency in Adobe Creative Suite. The position offers a chance to thrive in a dynamic and collaborative environment.

Qualifications

• 3-5 years of experience developing AEC proposals.
• Proficiency with Adobe Creative Suite and Microsoft Office Suite.
• Strong writing, editing, and storytelling skills.

Responsibilities

• Coordinate, edit, and produce marketing materials for clients.
• Plan and facilitate kickoff and review meetings.
• Collaborate with team to develop pursuit strategy and win themes.

Skills

Attention to detail

Ability to work collaboratively

Strong writing and editing skills

Organizational skills

Creative graphic design

Education

Bachelor’s degree in Marketing, Communications, English, Psychology, or related field

Tools

Adobe Creative Suite (InDesign, Illustrator, Photoshop)

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)

CRM systems (Unanet)

Job description

MEB is seeking an experienced Proposal Coordinator to join our dynamic Marketing Team in our Chesapeake, VA headquarters. This exciting opportunity is ideal for a detail-oriented, proactive marketing professional who enjoys, and has experience with, collaborating in a team environment to develop winning AEC proposals from the opportunity stage through debrief.

If you bring structure to complex pursuits, translate technical input into clear messaging, and thrive in a deadline-driven environment, we’d like to meet you.

Core Areas of Responsibility.

Pursuit Marketing Production – Coordinate, edit, and produce pursuit marketing materials (qualifications packages, proposals, presentations/interviews, etc.) for public and private clients, and assist with writing non-technical content.

Pursuit Planning & Scheduling – Plan and facilitate kickoff and review meetings; set timelines and expectations for the pursuit team (Marketing, Business Development, Project Managers, and Executives) to maintain internal deadlines and keep the process moving forward.

Pursuit Strategy & Messaging – Collaborate with pursuit team to develop pursuit strategy and win themes and ensure messaging is conveyed throughout pursuit documents.

Team & Partner Coordination – Solicit and coordinate information from subconsultants, subcontractors, and other team members for inclusion in pursuit materials.

Graphic Design & Layout – Creative layout and graphic creation to support and improve narrative content.

Content Refinement & Clarity – Refine and organize proposal content to translate technical information into clear, client-focused messaging.

Interview & Presentation Support – Participate in pre-interview planning and presentation creation, rehearsal, and providing coaching and feedback, as necessary.

CRM & Content Management – Maintain accurate pursuit records and manage project/resume/opportunity record updates in the CRM (Unanet) and content libraries in Creative Cloud.

Reporting & Metrics – Use CRM to generate reports and metrics to support pursuit success.

Hard-Bid Support – Support Estimating/Preconstruction Department with firm qualifications needed for hard bid pursuits.

Marketing Campaign Support – Collaborate with Marketing/Business Development Team to support targeted marketing campaigns aligning with current and future opportunities.

• Events & Internal Initiatives – Assist Marketing Team with large company events and internal initiatives.
• 3-5 years of experience developing AEC proposals.
• Proficiency with Adobe Creative Suite (InDesign, Illustrator and Photoshop) and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Teams).
• Ability to create strong document layouts and graphics while upholding brand standards.
• Experience working with pursuit tracking and CRM systems (preferred but not required).
• Strong writing, editing, and storytelling skills for technical and client-focused narratives.
• Highly organized, self‑motivated, and able to manage multiple priorities with minimal supervision.
• Excellent communication and interpersonal skills, with a collaborative mindset.
• Analytical mindset with an eye for compliance and strategy.
• Ability to work independently while supporting team‑based pursuits.
• Bachelor’s degree in Marketing, Communications, English, Psychology, or a related field (preferred but not required).

Equal Opportunity Employer, including disabled and veterans.